Ability to remove or hide "Your recent online documents"
The landing page automatically displays "Your recent online documents". There should be an option to hide these from being displayed permanently or temporarily. I don't want other people seeing my business when I start Office 365 :-)
Anonymous
shared this idea
Thanks for sharing your feedback about the recently used documents. We are working on making this feature better in our future releases.
61 comments
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Anonymous
commented
Well... I think you are thinking too much (since 2016????) when this is a problem of privacy. So it sould be DISABLED BY DEFAULT, and who need it should enable it individually.
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Nick
commented
Microsoft have been 'thinking about it' for 4 years?
Do or do not, there is no 'Thinking About it'
Yoda -
Anonymous
commented
Get rid of this thing! It usurps the folder names in my list that I DO use all the time. I constantly have to at minimum collapse it. I HATE this. I do NOT want this. Just because I opened a document once, doesn't mean I will ever open it again.
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anonymous
commented
This is appalling, I have no idea what characterises the "recommended" documents but really do not want my colleagues speculating! All screens should have the option to be clutter free. If this has been outstanding since Nov2015 and is still unresolved it does not speak well of Microsoft sensitivity to privacy issues.
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Anonymous
commented
RESOLVE IT AT ONCE !
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Barry Zickuhr
commented
Anatol - I'm not sure where you're seeing that you can remove a document from a "Recent Documents" web part. The only way I've found is to open a bunch of documents to push an offending one off the list.
And this is an issue because someone might be working on an investigation with a document named "Anatol Investigation", then starts up SharePoint for a presentation, hits the Search or a Recent Documents web part and everyone in the presentation knows about the investigation. MAJOR breach of privacy and confidentiality, even if the document itself is not displayed.
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Anatol
commented
I see a lot of people being (still) unhappy and I am trying to understand why:
- you can remove individual files from any of the lists
- your files are not visible to anyone (unless you shared them or saved in a shared folder)
The only scenario where I see this being an issue is when you share the screen in a meeting or something, but that might happen with any app that contains personal data - you don't open a file with medical results in a meeting, so don't open this neither.
If users see files they should not see (that are not shared with them, and not in a screen sharing), this is a bug, not a feature request and you should open a support request. -
Ahmed Ali
commented
I'm having the same problem.
Now I'm thinking of not renewing my subscribtion. -
Greg Warnick
commented
This is still not resolved?!
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Rob K
commented
Users should not see recent documents they don't have permissions on and this allows it! Give admins the ability to turn it off or your going to loose customers. This for sure has to violate GDPR standards as well
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Annie Juan
commented
Hey, does anyone remember Apple's old "Think differently" advertising? Well, Microsoft is just the opposite - they want everyone to think the same ... the same as them, that is. "We will implement a feature a certain way, and you will like it that way. There is no need for any other way. Now go away." (Apple thinks it's customers should work the same way, it's way, which is just different from Microsoft's way.)
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anonymous
commented
This is a problem with GDPR compliance (In Europe). If I have recently been working on documents with clients' names on, then they show up on the homepage before I even log in, potentially this could be contravening GDPR which is a major issue for any business in the UK or Europe. You really need to sort this out asap. Dropbox allows you to do this, so it can't be that hard for Microsoft to get this function too, surely? I will probably need to leave the service due to this.
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Marco Kläy
commented
I vote now for this problem that is a long time pendent. I hope Microsoft will find a solution.
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Nicho
commented
Can Microsoft please provide an update on the progress of this item ?
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Shiroy
commented
Please disable this - it is very big and takes up a lot of space, especially when you open excel on a smaller monitor (I'm talking about the recommended files on the "Home" page.). Just provide us with an X to hide it. We already see the recent files, and pinned files and shared files. Recommended never shows me the files I need and doesn't help in any way other than pushing the important stuff (Recent / Pinned / etc) further down the page. You could also move Recommended into a tab (at the same level as Recent / Pinned / Shared). That would also be nice.
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Anonymous
commented
Hey, you CAN remove the documents you don't want anyone to see. Hover over the document's name or tile, click on the 3 dots (...) and select "Remove from List"
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David Stewart
commented
It is a compliance issue for my organization. It would be very helpful if we could turn this off!
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Anonymous
commented
Gee, people have only been asking to disable "recent files" and "recommended" for years.
Obviously MS doesn't care what people want; their feature developers are apparently just cubicle creatures that never worked in the real world. Witness the "focused inbox" default view in Outlook online. Yeah, they know which email I should look at.
Oh, while they're at it, they might consider not wasting so much space in their user interfaces. Small, compact, fast, interfaces are what is needed in the business world.
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Anonymous
commented
PLEASE let users turn on/off the recent and recommendation panes.
Because of GDPR and such this is a huge pain.Thanks!
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Anonymous
commented
this is nuts, my confidential docs are there on any team meeting when I go to Sharepoint? ARRGGGHHH!