Feedback by UserVoice

Office 365 Security & Compliance

We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

How it works
◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
◾Include one suggestion per post

Thanks for joining our community and helping improve these features in Office 365!

Need Tech Support? Please see the O365 Community for the product or feature you are having issues with, or open a support ticket through your Office 365 administrator portal.

How can we improve compliance or protect your users better in Office 365?

You've used all your votes and won't be able to post a new idea, but you can still search and comment on existing ideas.

There are two ways to get more votes:

  • When an admin closes an idea you've voted on, you'll get your votes back from that idea.
  • You can remove your votes from an open idea you support.
  • To see ideas you have already voted on, select the "My feedback" filter and select "My open ideas".
(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Advanced Threat Protection and Dynamic Delivery of emails

    With Dynamic Delivery, email is delivered with a provisional attachment that indicates that the original attachment is being scanned by ATP and will be delivered soon. If this email if forwarded before the original attachment is released by ATP, the recipient of the forwarded email will receive the provisional attachment and never see the original attachment once released to the first recipient.
    This is a problem for business where many executives on the move use mobile phones to routinely forward emails to team members for follow-up. We also have users who setup Outlook rule that forward emails to other users. …

    89 votes
    Vote
    Sign in
    Check!
    (thinking…)
    Reset
    or sign in with
    • facebook
    • google
      Password icon
      Signed in as (Sign out)
      You have left! (?) (thinking…)
      3 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
    • Add ability to send the One-Time Passcode via SMS and NOT by e-mail

      Office 365 Message Encryption can be leveraged in case of a delegated inbox scenario. If an encrypted message is sent to a person who's inbox is delegated e.g. to a secretary the delegated has the ability to request a one-time passcode to the delegated inbox and so full access on the OME protected message can be gained.

      This scenario could be avoided by sending the one-time passcode using SMS because then the delegated has no access to the one-time passcode.

      89 votes
      Vote
      Sign in
      Check!
      (thinking…)
      Reset
      or sign in with
      • facebook
      • google
        Password icon
        Signed in as (Sign out)
        You have left! (?) (thinking…)
      • DLP workflow

        DLP workflow - currently there is effectively no DLP workflow. You can block emails from leaving by implementing a DLP policy, but you cannot create a workflow where items violating DLP are routed to a DLP admin team who review it, and can then take further action (review, release, escalate etc). This is pretty bread and butter stuff, and we have had to abandon using 365 DLP (we are using Mailguard for this instead) because it simply can't do what we and our customers need. DLP is not a simple "yes / no" - we've received hundreds of false positives…

        88 votes
        Vote
        Sign in
        Check!
        (thinking…)
        Reset
        or sign in with
        • facebook
        • google
          Password icon
          Signed in as (Sign out)
          You have left! (?) (thinking…)
          8 comments  ·  DLP & Transport Rules  ·  Flag idea as inappropriate…  ·  Admin →
        • Ability to perform eDiscovery collections for specific Outlook Folders

          I have a requirement from a large customer (85K users) that needs to be able to perform eDiscovery collections for specific Outlook folders. We can do date range and Full Mbx collections, but not specific folders. This was possible on-premises, but not in Exchange Online ????

          86 votes
          Vote
          Sign in
          Check!
          (thinking…)
          Reset
          or sign in with
          • facebook
          • google
            Password icon
            Signed in as (Sign out)
            You have left! (?) (thinking…)
            5 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
          • Allow Journal decryption in OME

            Currently RMS-encrypted mails can be decrypted for the purposes of journaling, but OME-encrypted mails - even though also based on RMS - does not have the same option. Set-IRMConfiguration -JournalReportDecryptionEnabled $true is used to enable RMS journal decryption. I suggest something similar is developed and made available for OME.

            85 votes
            Vote
            Sign in
            Check!
            (thinking…)
            Reset
            or sign in with
            • facebook
            • google
              Password icon
              Signed in as (Sign out)
              You have left! (?) (thinking…)
            • Use Outlook junk mail actions to train hosted spam filters

              Junkmail filtering has been a constant pain point for me with O365 business and Outlook. The spam filters have an awfully high number of false positives, and only rarely capture real spam (I don't get much on these accounts). Most of the mail that gets filtered is from the same set of senders even though I constantly tell Outlook that these messages are not Junk. O365 needs to leverage this data to improve filtering reliability.

              84 votes
              Vote
              Sign in
              Check!
              (thinking…)
              Reset
              or sign in with
              • facebook
              • google
                Password icon
                Signed in as (Sign out)
                You have left! (?) (thinking…)
                8 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →

                The Junk Email Reporting Add-in is our current solution for Outlook users. You can get the download for it, and learn more here:
                https://technet.microsoft.com/library/jj723127(v=exchg.150).aspx
                We do absolutely triage these submissions and use them to improve EOP.

                If you aren’t using Outlook, simply create a new mail to junk [AT] office365.microsoft.com and attach the entire message, including headers (see https://technet.microsoft.com/library/jj723151(v=exchg.150).aspx). We are looking at better reporting options for Mac and mobile users. What might be helpful here is commenting with which applications you use most.

                Administrators can also now go to http://aka.ms/FixSpam and troubleshoot their users’ most persistent spam issues.

                If you continue having difficulties, we recommend a support ticket to investigate current samples. It is frequently the case that a simple configuration issue is to blame — and support can help you figure this out.

              • Certificate of Destruction

                When applying the new unified retention policies across Office 365, and you have configured the policy to delete content after a specified period of time, is there any provisions for a review/approval process and/or a 'certificate of destruction' as an audit of what was deleted? This is a standard requirement for many Information Management teams as Courts of law look for prior review and approval for disposed content if called upon.

                83 votes
                Vote
                Sign in
                Check!
                (thinking…)
                Reset
                or sign in with
                • facebook
                • google
                  Password icon
                  Signed in as (Sign out)
                  You have left! (?) (thinking…)
                  2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • add option to create a transport rule to send an automatic reply/response to a sender emailing a recipient in the organisation.

                  need an option to send an automatic reply/response to any sender emailing a specific recipient in the organisation via a transport rule. the option is available in Exchange 2013 so should be possible in Office 365. a rule from the mailbox is not suitable as this will only send the response once to each sender. the mailbox is not monitored so customers should be sent an acknowledgement email to confirm that their email has been received.

                  81 votes
                  Vote
                  Sign in
                  Check!
                  (thinking…)
                  Reset
                  or sign in with
                  • facebook
                  • google
                    Password icon
                    Signed in as (Sign out)
                    You have left! (?) (thinking…)
                    2 comments  ·  DLP & Transport Rules  ·  Flag idea as inappropriate…  ·  Admin →
                  • Block Office Files with Macro's

                    We are getting numerous malware attacks with zero hour Office files containing malicious Macro's, these are often blocked within 60-90 minutes but some are still being received by users. The signature is changing regularly so they aren't picked up by your scanners despite the original virus being around 12 months old.

                    We do educate the users not to open them and Macro's are disabled, but blocking the content at the gateway would be better.

                    Some of this functionality was available in Forefront for Exchange.

                    78 votes
                    Vote
                    Sign in
                    Check!
                    (thinking…)
                    Reset
                    or sign in with
                    • facebook
                    • google
                      Password icon
                      Signed in as (Sign out)
                      You have left! (?) (thinking…)
                      4 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
                    • Advanced Threat Protection Whitelist 2019

                      ATP needs a way to whitelist inbound email (IP or domain) from being quarantined as malware. Back in 2016 this issue was resolved by adding exchange mail flow rules to add headers. However, this method no longer works, and Microsoft support (ticket 12611412) confirms that ATP filters before mail rules are applied, and there is no way to whitelist inbound IP's to bypass ATP malware filtering. The only options in the settings is based on recipient. In my case, I want to whitelist to allow a Security Awareness Training provider to send test emails to our users. ATP is incorrectly…

                      78 votes
                      Vote
                      Sign in
                      Check!
                      (thinking…)
                      Reset
                      or sign in with
                      • facebook
                      • google
                        Password icon
                        Signed in as (Sign out)
                        You have left! (?) (thinking…)
                        8 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add multiple wildcard options to message trace capabilities

                        Please allow for the ability to use get-messagetrace in combination with multiple wildcard scenarios. For instance, if I want to see *@*.co.uk via a PowerShell query.

                        Example script
                        $mystart = (Get-Date).addhours(-72)
                        $myend = Get-Date
                        Get-MessageTrace -StartDate $mystart -EndDate $myend | where {$_.senderaddress -like "*@*.co.uk"}

                        This information use to be available with the ForeFront for Exchange on-prem solution and is still available with the Exchange on-prem Get-MessageTrackingLog function currently.

                        77 votes
                        Vote
                        Sign in
                        Check!
                        (thinking…)
                        Reset
                        or sign in with
                        • facebook
                        • google
                          Password icon
                          Signed in as (Sign out)
                          You have left! (?) (thinking…)
                          2 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
                        • Office 365 needs a suite-wide URL web link shortener

                          I could increase the adoption of various features / apps in Office 365 if I had a URL web link shortener in my tenant.

                          For example, we recently had some groups working on shared Word documents via OneDrive. In order to help them get up-to-speed, I created a bit.ly link so that they could get directly to the OneDrive where we were all working together.

                          I am also trying to get people to send links to documents that they maintain versus copies. I have a mnemonic "send a link, helps me think, send a copy, make inbox sloppy."

                          If the…

                          75 votes
                          Vote
                          Sign in
                          Check!
                          (thinking…)
                          Reset
                          or sign in with
                          • facebook
                          • google
                            Password icon
                            Signed in as (Sign out)
                            You have left! (?) (thinking…)
                            2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Policy Tip Support for Rules with Sender/Domain Filtering

                            Currently, Policy Tip actions are not supported when creating a DLP rule that has sender or domain filtering criteria.

                            The error message states "The NotifySender action isn't compatible with 'RecipientDomainIs' predicate."

                            We'd like to see this action supported so we can configure our rules based on our business requirements.

                            74 votes
                            Vote
                            Sign in
                            Check!
                            (thinking…)
                            Reset
                            or sign in with
                            • facebook
                            • google
                              Password icon
                              Signed in as (Sign out)
                              You have left! (?) (thinking…)
                              4 comments  ·  DLP & Transport Rules  ·  Flag idea as inappropriate…  ·  Admin →
                            • More Than 8-Character Minimum Password Requirement

                              Allow for the current 8-character minimum requirement to be changed to something longer (i.e. – 10 or 12). Allowing for an 8-character minimum password length ensures mostly that.

                              Changing character density from 8 to 10 characters increases offline resilience from less than a day to almost two (2) decades, and 12 characters to over a thousand centuries [ref: Gibson research Center’s ‘Haystack’ page - https://www.grc.com/haystack.htm ].

                              Allowing administrators the option of lifting this minimum not only forces users to create potentially more secure passwords, but also allows them to use them longer without needing to change them… potentially until there…

                              74 votes
                              Vote
                              Sign in
                              Check!
                              (thinking…)
                              Reset
                              or sign in with
                              • facebook
                              • google
                                Password icon
                                Signed in as (Sign out)
                                You have left! (?) (thinking…)
                                1 comment  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
                              • Message Trace Attachment Attribute missing

                                Message Trace do not include Attachment property and by only knowing attachment name you cannot find it. For example knowing a specific attachment has been leaked out from company but you cannot search it from the Trace.

                                71 votes
                                Vote
                                Sign in
                                Check!
                                (thinking…)
                                Reset
                                or sign in with
                                • facebook
                                • google
                                  Password icon
                                  Signed in as (Sign out)
                                  You have left! (?) (thinking…)
                                  2 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
                                • Custom Safety Tips

                                  We would really like to be able to raise a few custom Safety Tips on inbound messages.

                                  For starters, it would be great to raise a Safety Tip on every message originating from an external sender, i.e. every inbound message. A simple safety tip that read "Notice: This message was sent from outside our organization. Please use caution with links an attachments" would work wonders.

                                  Another Safety Tip, perhaps with a warning level, to flag messages that fail SPF checks would also help.

                                  The idea is to provide actionable information to message recipients so that they can make better decisions…

                                  71 votes
                                  Vote
                                  Sign in
                                  Check!
                                  (thinking…)
                                  Reset
                                  or sign in with
                                  • facebook
                                  • google
                                    Password icon
                                    Signed in as (Sign out)
                                    You have left! (?) (thinking…)
                                    5 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →
                                  • We do cannot trace emails based on Subject

                                    We do cannot trace emails based on Subject , specially when we are dealing with SPAM emails that got delivered to almost all users

                                    70 votes
                                    Vote
                                    Sign in
                                    Check!
                                    (thinking…)
                                    Reset
                                    or sign in with
                                    • facebook
                                    • google
                                      Password icon
                                      Signed in as (Sign out)
                                      You have left! (?) (thinking…)
                                      4 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Add search for failed login attempts to Audit Log Search

                                      Right now the audit log search allows for searching user sign-ins but not failed login attempts. This can be accessed by exporting the events but having that feature available in the search would make it more convenient to get an at-a-glance view of failed attempts and the IP addresses that are attempting to get access. This is not to say I don't trust Microsoft's ability to detect suspicious logins; it's more for our own situational awareness of where *********** attempts are coming from.

                                      69 votes
                                      Vote
                                      Sign in
                                      Check!
                                      (thinking…)
                                      Reset
                                      or sign in with
                                      • facebook
                                      • google
                                        Password icon
                                        Signed in as (Sign out)
                                        You have left! (?) (thinking…)
                                        2 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Creation of forwarding/redirect rule

                                        So last night this rule triggered for the first time, wasn't really aware of it in the first place.

                                        Severity:● Low

                                        Time:6/13/2018 10:00:00 PM (UTC)

                                        Activity:MailRedirect

                                        User:person@email.com

                                        Details: MailRedirect. This alert is triggered whenever someone gets access to read your user's email.

                                        Description: This alert is triggered when someone in your organization creates an email forwarding or redirect inbox rules using Outlook web app or Powershell -V1.0.0.2

                                        Now to me this is an incredibly frightening message to receive, since this person has access to extremely sensitive financial information. So since I was thinking this person had been compromised, I…

                                        69 votes
                                        Vote
                                        Sign in
                                        Check!
                                        (thinking…)
                                        Reset
                                        or sign in with
                                        • facebook
                                        • google
                                          Password icon
                                          Signed in as (Sign out)
                                          You have left! (?) (thinking…)
                                          13 comments  ·  Compliance Manager  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Admins be able to delete unsent mail from queue

                                          Office 365 admins should be able to go into the mail flow queue and delete or resend emails that show "stuck" (either pending for a long time) or duplicate emails.

                                          68 votes
                                          Vote
                                          Sign in
                                          Check!
                                          (thinking…)
                                          Reset
                                          or sign in with
                                          • facebook
                                          • google
                                            Password icon
                                            Signed in as (Sign out)
                                            You have left! (?) (thinking…)
                                            7 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                          • Don't see your idea?

                                          Feedback and Knowledge Base