Feedback by UserVoice

Office 365 Security & Compliance

We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

How it works
◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
◾Include one suggestion per post

Thanks for joining our community and helping improve these features in Office 365!

Need Tech Support? Please see the O365 Community for the product or feature you are having issues with, or open a support ticket through your Office 365 administrator portal.

How can we improve compliance or protect your users better in Office 365?

You've used all your votes and won't be able to post a new idea, but you can still search and comment on existing ideas.

There are two ways to get more votes:

  • When an admin closes an idea you've voted on, you'll get your votes back from that idea.
  • You can remove your votes from an open idea you support.
  • To see ideas you have already voted on, select the "My feedback" filter and select "My open ideas".
(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. The PDF reader doesn't work with View Permissions and IRM enabled

    IRM and PDF support in office 365 is virtually non existent, Microsoft needs a native PDF application which supports IRM, and the current solutions to use Foxit or NitroPDF don't work when you attempt to give a user view rights with IRM enabled - which totally defeats the purpose

    118 votes
    Vote
    Sign in
    Check!
    (thinking…)
    Reset
    or sign in with
    • facebook
    • google
      Password icon
      Signed in as (Sign out)
      You have left! (?) (thinking…)
    • Add centralized company signature with mail flow rule (in a new/reply/forward email)

      I think is a good idea to add company email signature at the end of the email with the mail flow rule.
      At the moment this thing is possible but when I reply or I forward an email, my signature appear at the end of all email not at the end of my message,

      117 votes
      Vote
      Sign in
      Check!
      (thinking…)
      Reset
      or sign in with
      • facebook
      • google
        Password icon
        Signed in as (Sign out)
        You have left! (?) (thinking…)
        6 comments  ·  DLP & Transport Rules  ·  Flag idea as inappropriate…  ·  Admin →
      • Ability to disable or enable Office365 Mail Protection

        I am not a fan of mail protection or its administration in a Hybrid environment and would prefer to use a mail-filter device.
        This is especially a pain due to the fact that legitimate messages are being sent to the Junk E-Mail folder by mail protection.

        115 votes
        Vote
        Sign in
        Check!
        (thinking…)
        Reset
        or sign in with
        • facebook
        • google
          Password icon
          Signed in as (Sign out)
          You have left! (?) (thinking…)
          8 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →

          @Anonymous: This can be accomplished. Please see instructions and more important information here: https://technet.microsoft.com/EN-US/library/jj937232(v=exchg.150).aspx Before you do, you may want to verify that the mails are being marked as junk by EOP vs. Outlook SmartScreen filter. You may want to verify this by disabling Outlook SmartScreen under Junk Email Options. A large number of false positives which are reported to us fall in this category. A support ticket is highly recommended to assist. EOP performance is among the leaders, but any spam solution requires proper configuration.

          @Leigh: It seems that you may not be asking for disabling EOP. You are asking to be able to disable the Outlook feature. This can also be done, but again, we would highly recommend a support ticket. EOP can return emails to sender if the sender is on a block list, but it never deletes emails unless you tell it to, and typically…

        • Prevent users from bypassing in-place hold for OneDrive for Business

          In Place Holds in SharePoint Online use the search function to identify items that are on hold. Users have the possibility to disable search for their OneDrive for Business:
          Select Site Settings -> Site Libraries and Lists, then select the Documents Library, select Advanced Settings, set Allow items from this document library to appear in search results = No

          Testing shows that disabling search bypasses litigation hold allowing users to delete items without preservation.

          Users should not be able to bypass in-place holds. A possible solution would be to prevent users from disabling search when their OneDrive is placed on…

          112 votes
          Vote
          Sign in
          Check!
          (thinking…)
          Reset
          or sign in with
          • facebook
          • google
            Password icon
            Signed in as (Sign out)
            You have left! (?) (thinking…)
            3 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
          • Option to preserve contents of SharePoint recycle bins when a site is placed on hold

            Currently when a SharePoint site / OneDrive for Business is placed on hold items already in the recycle bins (site and site collection) are not preserved. Since the content of recycle bins can be technically recovered legal teams have advised that the contents of recycle bins needs to be preserved.

            This would also be consistent with Exchange Online where an in place hold does preserve the contents for the Dumpster.

            112 votes
            Vote
            Sign in
            Check!
            (thinking…)
            Reset
            or sign in with
            • facebook
            • google
              Password icon
              Signed in as (Sign out)
              You have left! (?) (thinking…)
              8 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
            • Increase Message Trace Limits

              Increase Message Trace limits from 5000 and 3000 (for detailed traces). Either increase the limits by default or allow a certain number of traces that include larger numbers of messages.

              Certain organizations rely heavily on running message traces for all of their messages.

              It is a requirement for our client to be able to trace all of their messages with detailed information and it's a clumsy solution to have to create a trace for every day out of the past 90 days (which they must do because they send and receive more than 3000 messages within a couple of days).

              102 votes
              Vote
              Sign in
              Check!
              (thinking…)
              Reset
              or sign in with
              • facebook
              • google
                Password icon
                Signed in as (Sign out)
                You have left! (?) (thinking…)
                4 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
              • Audit report showing encrypted messages sent

                Messages are encrypted automatically according to rules. However, there is no way to confirm for audit purposes that a message was actually encrypted.

                100 votes
                Vote
                Sign in
                Check!
                (thinking…)
                Reset
                or sign in with
                • facebook
                • google
                  Password icon
                  Signed in as (Sign out)
                  You have left! (?) (thinking…)
                  11 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                • Allow labels to be used in DLP policies

                  Recently classification labels were introduced in the Security & Compliance Center to help with retention of certain types of data classifications.

                  We also have Azure Information Protection sensitivity labels (personal, public, internal, confidential, secret).

                  DLP sensitive information types are good, but it would be even better if we could simply label groups of data as sensitive and apply DLP vs. trying to determine they are sensitive via the DLP sensitive information types. This would remove the complexity of trying to create custom sensitive information types when the out of the box types don't meet your needs.

                  100 votes
                  Vote
                  Sign in
                  Check!
                  (thinking…)
                  Reset
                  or sign in with
                  • facebook
                  • google
                    Password icon
                    Signed in as (Sign out)
                    You have left! (?) (thinking…)
                    5 comments  ·  DLP & Transport Rules  ·  Flag idea as inappropriate…  ·  Admin →
                  • Allow us to extract the unified audit logs more than 90 days ago

                    Allow us to extract the unified audit logs more than 90 days ago

                    I think that many large enterprises have this desire in security policy.

                    99 votes
                    Vote
                    Sign in
                    Check!
                    (thinking…)
                    Reset
                    or sign in with
                    • facebook
                    • google
                      Password icon
                      Signed in as (Sign out)
                      You have left! (?) (thinking…)
                      3 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →
                    • Conditional Access by Network Location

                      Want to bring network location-based conditional access policy to not only SharePoint but also the whole of office365.

                      94 votes
                      Vote
                      Sign in
                      Check!
                      (thinking…)
                      Reset
                      or sign in with
                      • facebook
                      • google
                        Password icon
                        Signed in as (Sign out)
                        You have left! (?) (thinking…)
                        3 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add a "Trust this Device" option to reduce frequency of multi-factor prompt

                        Most multi-factor/ 2-factor authentication schemes allow the user to check a box when they login using the second factor of authentication to say "Trust this Device", meaning "Don't ask for the second-factor code again on this device (optionally: for X days)". [Google, LastPass, Yahoo, ...]

                        Microsoft Office 365 does not have this, which makes good login security unnecessarily burdensome, as the user must have their second factor authentication device with them at all times and use it every time they login.

                        Some users will refuse to use it at all, given the extra burden. Others will use it but be…

                        93 votes
                        Vote
                        Sign in
                        Check!
                        (thinking…)
                        Reset
                        or sign in with
                        • facebook
                        • google
                          Password icon
                          Signed in as (Sign out)
                          You have left! (?) (thinking…)
                          5 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
                        • Add download option to the Forwarding Report

                          The recent addition of Mail Flow insights to the Security & Compliance centre is helpful. But the FORWARDING REPORT is missing the facility to DOWNLOAD the data, or to schedule the creation of a report on FORWARDING.

                          Can you please look at the option to either allow the data to be downloaded, or for a report to be created/scheduled.

                          Thanks

                          93 votes
                          Vote
                          Sign in
                          Check!
                          (thinking…)
                          Reset
                          or sign in with
                          • facebook
                          • google
                            Password icon
                            Signed in as (Sign out)
                            You have left! (?) (thinking…)
                            5 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
                          • safelinks whitelist domain with wildcard

                            Safelinks currently requires you enter each url you'd like to allow through. I'd like to have safelinks allow a wildcard domain. for instance we get many emails from our own systems pointing to internal urls. sometimes those emails get distorted because the url's are listed in plain text and replaced with the safelink.

                            I'd like to allow wildcard https://*.mydomain.com/* to allow domains such as web.mydomain.com/page and test.mydomain.com/stuff to go through with by making one simple rule vs theoretically hundreds.

                            93 votes
                            Vote
                            Sign in
                            Check!
                            (thinking…)
                            Reset
                            or sign in with
                            • facebook
                            • google
                              Password icon
                              Signed in as (Sign out)
                              You have left! (?) (thinking…)
                              2 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
                            • OME v2 - Encrypt Only Template

                              The new version of OME that is now more integrated into AIP, needs to have an encrypt only option such as you can configure using the message classification configuration.

                              The DNF use case is too restrictive for our organisation.

                              Thank you for consideration.

                              89 votes
                              Vote
                              Sign in
                              Check!
                              (thinking…)
                              Reset
                              or sign in with
                              • facebook
                              • google
                                Password icon
                                Signed in as (Sign out)
                                You have left! (?) (thinking…)
                              • Implement sensitive data ediscovery searches in Exchange Online

                                Sensitive data searches for ediscovery currently work only in Sharepoint and One Drive. It also works for DLP in Exchange. This lack severely limits the usefulness of eDiscovery in Security and Compliance for Office 365.

                                89 votes
                                Vote
                                Sign in
                                Check!
                                (thinking…)
                                Reset
                                or sign in with
                                • facebook
                                • google
                                  Password icon
                                  Signed in as (Sign out)
                                  You have left! (?) (thinking…)
                                  4 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
                                • Advanced Threat Protection and Dynamic Delivery of emails

                                  With Dynamic Delivery, email is delivered with a provisional attachment that indicates that the original attachment is being scanned by ATP and will be delivered soon. If this email if forwarded before the original attachment is released by ATP, the recipient of the forwarded email will receive the provisional attachment and never see the original attachment once released to the first recipient.
                                  This is a problem for business where many executives on the move use mobile phones to routinely forward emails to team members for follow-up. We also have users who setup Outlook rule that forward emails to other users. …

                                  87 votes
                                  Vote
                                  Sign in
                                  Check!
                                  (thinking…)
                                  Reset
                                  or sign in with
                                  • facebook
                                  • google
                                    Password icon
                                    Signed in as (Sign out)
                                    You have left! (?) (thinking…)
                                    3 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Compliance admins should be able to delete labels marked as record

                                    Under Classifications, a label created and marked as Record cannot be later changed or, more importantly, deleted by any administrator. As an admin can remove a document from bearing the status of record, they should therefore be able to delete a label with Record status. The combination of Record and Delete after 'x' years is very dangerous - not to mention a department may update their requirements in time.

                                    86 votes
                                    Vote
                                    Sign in
                                    Check!
                                    (thinking…)
                                    Reset
                                    or sign in with
                                    • facebook
                                    • google
                                      Password icon
                                      Signed in as (Sign out)
                                      You have left! (?) (thinking…)
                                      12 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Enable geofencing in Office365

                                      Enabling geofencing will be a good option to prevent access from different parts of the world.

                                      85 votes
                                      Vote
                                      Sign in
                                      Check!
                                      (thinking…)
                                      Reset
                                      or sign in with
                                      • facebook
                                      • google
                                        Password icon
                                        Signed in as (Sign out)
                                        You have left! (?) (thinking…)
                                        3 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Allow for adjusting the link expiration time for an OME v2 encrypted message.

                                        Currently it appears set at 2 months. Would like to see ability to increase/decrease. Maybe max 1 year? Not sure the exact max needed, it would likely change by customer needs/retention policy.

                                        85 votes
                                        Vote
                                        Sign in
                                        Check!
                                        (thinking…)
                                        Reset
                                        or sign in with
                                        • facebook
                                        • google
                                          Password icon
                                          Signed in as (Sign out)
                                          You have left! (?) (thinking…)
                                        • Allow disabling of SPF checks

                                          As a user using both a dedicated security based ESP (Mimecast) with Office 365 Exchange, I have no need for many of the Office 365 security features.

                                          Most annoyingly is the fact that forwarding from my ESP fails the Office 365 SPF checks, because the sending domain doesn't match the IP range of the source any more.

                                          I wouldn't mind except Office 365 won't even allow me to disable SPF checking!

                                          This means a typical message is stamped with an SPF 'pass' from Mimecast and an SPF 'fail' from Office 365.

                                          This in turn could interfere with anti-spam rules within…

                                          84 votes
                                          Vote
                                          Sign in
                                          Check!
                                          (thinking…)
                                          Reset
                                          or sign in with
                                          • facebook
                                          • google
                                            Password icon
                                            Signed in as (Sign out)
                                            You have left! (?) (thinking…)
                                            7 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →

                                            When you have another service scanning in front of Office 365, the proper thing to do is disable the Office 365 scanning altogether and (optionally) respect the verdict from the prior system. Once you do that, even with the SPF header, the mails will not go to the users’ junk folders.

                                            See https://blogs.msdn.microsoft.com/tzink/2016/06/07/hooking-up-additional-spam-filters-in-front-of-office-365/

                                          • Don't see your idea?

                                          Feedback and Knowledge Base