Feedback by UserVoice

Office 365 Security & Compliance

We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

How it works
◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
◾Include one suggestion per post

Thanks for joining our community and helping improve these features in Office 365!

Need Tech Support? Please see the O365 Community for the product or feature you are having issues with, or open a support ticket through your Office 365 administrator portal.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Audit license assignement by subscription / Product

    We should be able to see with subscription / product was assigned or removed to an office 365 Account. In the Actual audit log, there is only few information that is not relevant at all! We must be able to know who and when a specific office 365 workload is assign to a User, example (office 365 pro plus, or Skype for business)

    271 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    11 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →
  2. Reduce unnecessary nested includes in your SPF record, to improve DNS efficiency

    If you run a service which might be responsible for sending mails on behalf of a customer, and consequently have an SPF record they need to "include:" in their own, I think that you should probably review it and see if you have an excessive number of DNS lookups in your SPF record.

    The problem is that if a customer of more than one of these mail service providers, and they have multiple include elements in their SPF record, it’s all too easy to breach the 10 DNS lookup limit, which could lead to random email loss (recipient MTAs giving…

    212 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    6 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →
  3. Preservation Lock enable and disable with special permission or at least with Microsoft Support.

    Preservation Lock can be set so easily that if you click on the policy on the right it will give you the option of on and Off resulting in a lock that even Support can not remove. Either provide a secure way of enabling disabling to the user or at least give it to Microsoft Support to do it on Client's behalf.

    211 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    18 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
  4. Office 365 Message Encryption: User Driven Outlook Plugin

    Please provide an Outlook Plugin for users to initiate and encrypted email. I know this is on the roadmap for OWA, but most users are still using Outlook 2010+. Provide a new button directly under the current Send button that says, "Send Encrypted".

    Our client base can't depend on users typing in **encrypt** and Exchange DLP rules for Encryption.

    210 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
  5. Advanced Threat Protection (ATP) Whilelist - add wildcard support and/or extend the 320 character limit

    Advanced Threat Protection (ATP) Safe Links whitelist currently has a 320 character limit, and does not allow wildecards.

    Please either turn on wildcards for the urls or expand the 320 character limit to something much larger.

    202 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    14 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
  6. Admin Notifications for Zero Hour Auto Purge (ZAP) actions.

    Need to have notification to Admins when ZAP takes an action on email.
    1) Need to know what was found and deleted
    2) Even more importantly, need to know what was found and WAS NOT deleted since it had already been read.

    199 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    7 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
  7. SMTP Protocol Logs availability

    SMTP Protocol logs are an invaluable tool when troubleshooting message delivery in on-premises Exchange Server.

    I have just had a support case closed because Office 365 support cannot provide SMTP Protocol logs and I'm stuck, not able to determine the cause of a mail flow issue without the logs. The only option for send/receive information on a particular message is advanced message trace, which does not provide details of the message conversation.

    Can you provide a way for admins to request these logs from the Office 365 support team, if not provide a way to access them via Remote PowerShell?…

    198 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    2 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to add company logo images globally to all user signatures

    The ability to add a company logo or image to a signature as an admin globally for all users would be nice. Currently the suggested solution to append a disclaimer isn't ideal as it always posts the image to the very bottom of the email, not the signature. This doesn't work for a back and forth conversation thread since it starts stacking the image at the bottom.

    197 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    7 comments  ·  DLP & Transport Rules  ·  Flag idea as inappropriate…  ·  Admin →
  9. Advanced Threat Protection Whitelist 2019

    ATP needs a way to whitelist inbound email (IP or domain) from being quarantined as malware. Back in 2016 this issue was resolved by adding exchange mail flow rules to add headers. However, this method no longer works, and Microsoft support (ticket 12611412) confirms that ATP filters before mail rules are applied, and there is no way to whitelist inbound IP's to bypass ATP malware filtering. The only options in the settings is based on recipient. In my case, I want to whitelist to allow a Security Awareness Training provider to send test emails to our users. ATP is incorrectly…

    192 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    18 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
  10. Add a "Trust this Device" option to reduce frequency of multi-factor prompt

    Most multi-factor/ 2-factor authentication schemes allow the user to check a box when they login using the second factor of authentication to say "Trust this Device", meaning "Don't ask for the second-factor code again on this device (optionally: for X days)". [Google, LastPass, Yahoo, ...]

    Microsoft Office 365 does not have this, which makes good login security unnecessarily burdensome, as the user must have their second factor authentication device with them at all times and use it every time they login.

    Some users will refuse to use it at all, given the extra burden. Others will use it but be…

    186 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    5 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  11. Ability to disable or enable Office365 Mail Protection

    I am not a fan of mail protection or its administration in a Hybrid environment and would prefer to use a mail-filter device.
    This is especially a pain due to the fact that legitimate messages are being sent to the Junk E-Mail folder by mail protection.

    186 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    try this instead  ·  10 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →
  12. MessageBind

    The action of when a message was viewed in the preview pane or opened by the owner of the mailbox is not logged by mailbox audit logging.
    Please have the "MessageBind" action logged for the owner.

    185 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    15 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →
  13. Disable download option at library in SharePoint

    At site permissions, by the permission levels option, I can't configure a level where the user just can read online the content of library and don't be able to download the content.That is to say, I can't disable or restrinct the download option even when:
    1. I assign a just read permission and/or
    2. I activate de IRM to the library. This option force to acquire a licensed and compatible software to read the PDF documments. Is not what our organization are looking for.

    This is a basic option that should be available, don't you think?

    180 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    6 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow Exchange Admin Auditing retention to be increased past 90 days

    The commands Set-AdminAuditLogConfig -AdminAuditLogAgeLimit do not work on 365. We have a requirement to keep all admin logs for 3 years but this cannot be performed.

    179 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    14 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →

    At this point, the Office 365 service only allows for the retention of audit entries for 90 days. Can you provide us more information regarding your requirement to keep logs for 3 years. Is this a legal obligation? Please provide details around the specific audit entries you would like to retain for an extended period of time.

  15. Add 3rd party Authenticator support to Office 365 2-factor auth

    Please add support for 3rd party 2-factor authenticator apps like LastPass Authenticator or Google Authenticator by adding support for RFC 6238 "TOTP: Time-Based One-Time Password Algorithm".

    I don't want to fill my phone with vendor-specific authenticator apps.

    https://en.wikipedia.org/wiki/Time-based_One-time_Password_Algorithm

    178 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    13 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  16. Provide litigation hold for OneDrive for Business sites

    After OneDrive for Business is deployed , users don't send attachments over mail. This means most of the documents will reside in onedrive and shared between users as co-authoring is possible. This creates a need to have a litigation hold on the document to identify what all changes happened to the document and who made these changes. This is a huge challenge even faced by even Audit firms which moved to O365. Would appreciate if Litigation hold capabilities are made available for ODFB.

    166 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    3 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
  17. Compliance admins should be able to delete labels marked as record

    Under Classifications, a label created and marked as Record cannot be later changed or, more importantly, deleted by any administrator. As an admin can remove a document from bearing the status of record, they should therefore be able to delete a label with Record status. The combination of Record and Delete after 'x' years is very dangerous - not to mention a department may update their requirements in time.

    159 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Audit report showing encrypted messages sent

    Messages are encrypted automatically according to rules. However, there is no way to confirm for audit purposes that a message was actually encrypted.

    160 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    12 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
  19. Fix Advanced Threat Protection Attachment Scan When Email Is Auto-Forwarded

    Currently ATP fails to release an attachment (continually displays ATP Scan in Progress in place of actual attachment) when the email with the "stuck" attachment has been auto-forwarded by a user with an Out-of-Office rule in place within the same email domain. Strangely, the email attachment is scanned just fine from the auto-forwarding recipient and can be manually forwarded to any recipient, but if it's auto-forwarded, the attachment stays stuck in an never displays as available. This has been reported to MS Support who attempted a work-around (which failed) Office 365 Ticket #30126-5487056 .

    159 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    16 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  20. Mailbox Auditing enabled by default

    We would like to have mailbox auditing enabled by default for all mailboxes in Office 365. We should not have to manually enable for new users as they are added (via PS). Can we not have a way of enabling this for all mailboxes on the tenant?

    155 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    5 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base