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Office 365 Security & Compliance

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Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

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◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
◾Include one suggestion per post

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  • Hot ideas
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  • My feedback
  1. Allow alteration to the global Azure AD Password Policy (complexity, length, etc)

    Force special characters in Azure AD password Policy

    I would like the ability to force more complex passwords without the need for a Dirsynced server. The default password policy for the global profile in Azure AD is not strong enough, and I would like some better options for length, complexity and special character requirements.

    244 votes
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    11 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  2. Give more detail on the TLS and Connector reports that are available in the Security and Compliance Centre

    Allow you to drill down and get more detail on the TLS report. For example, which domains are not using TLS, or which domains are only using TLS 1.0.

    239 votes
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    20 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →

    1. Click into “details”.
    2. Choose “connector report”.
    3. Choose “request report”.
    4. Answer the questions in the wizard, clicking “Next”, “Next”, and “Save”.
    5. Wait for the report to come to the email address specified. It will contain the following fields:
    message_id, direction, sender_address, recipient_address, connector_name, connector_type, tls_version, tls_cipher

    With the Message_Id value, you can combine this with MessageTrace to get the Subject.

    If this does not help, please provide more information as to the scenario and detail that is missing. Thank you for the feedback!

  3. Disable download option at library in SharePoint

    At site permissions, by the permission levels option, I can't configure a level where the user just can read online the content of library and don't be able to download the content.That is to say, I can't disable or restrinct the download option even when:
    1. I assign a just read permission and/or
    2. I activate de IRM to the library. This option force to acquire a licensed and compatible software to read the PDF documments. Is not what our organization are looking for.

    This is a basic option that should be available, don't you think?

    236 votes
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    9 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  4. Office 365 labels - allow deletion of documents with labels

    Please allow users to delete documents with Office 365 labels and keep such deleted documents in a secure location for the duration of the retention period as described on the following label tooltip in Office 365: ""We'll make sure the labeled content stays put where it currently lives. For example, email messages will stay in mailboxes and docs will stay in SharePoint or OneDrive libraries. If users modify or delete the content, we'll keep a copy of it in a secure location so you can get to it if you need to." At the moment SharePoint documents with labels can't…

    227 votes
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    16 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Ability to disable or enable Office365 Mail Protection

    I am not a fan of mail protection or its administration in a Hybrid environment and would prefer to use a mail-filter device.
    This is especially a pain due to the fact that legitimate messages are being sent to the Junk E-Mail folder by mail protection.

    228 votes
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    try this instead  ·  13 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow Exchange Admin Auditing retention to be increased past 90 days

    The commands Set-AdminAuditLogConfig -AdminAuditLogAgeLimit do not work on 365. We have a requirement to keep all admin logs for 3 years but this cannot be performed.

    219 votes
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    15 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →

    At this point, the Office 365 service only allows for the retention of audit entries for 90 days. Can you provide us more information regarding your requirement to keep logs for 3 years. Is this a legal obligation? Please provide details around the specific audit entries you would like to retain for an extended period of time.

  7. Add a "Trust this Device" option to reduce frequency of multi-factor prompt

    Most multi-factor/ 2-factor authentication schemes allow the user to check a box when they login using the second factor of authentication to say "Trust this Device", meaning "Don't ask for the second-factor code again on this device (optionally: for X days)". [Google, LastPass, Yahoo, ...]

    Microsoft Office 365 does not have this, which makes good login security unnecessarily burdensome, as the user must have their second factor authentication device with them at all times and use it every time they login.

    Some users will refuse to use it at all, given the extra burden. Others will use it but be…

    217 votes
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    7 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  8. Reduce unnecessary nested includes in your SPF record, to improve DNS efficiency

    If you run a service which might be responsible for sending mails on behalf of a customer, and consequently have an SPF record they need to "include:" in their own, I think that you should probably review it and see if you have an excessive number of DNS lookups in your SPF record.

    The problem is that if a customer of more than one of these mail service providers, and they have multiple include elements in their SPF record, it’s all too easy to breach the 10 DNS lookup limit, which could lead to random email loss (recipient MTAs giving…

    218 votes
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    7 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →
  9. Admin Notifications for Zero Hour Auto Purge (ZAP) actions.

    Need to have notification to Admins when ZAP takes an action on email.
    1) Need to know what was found and deleted
    2) Even more importantly, need to know what was found and WAS NOT deleted since it had already been read.

    207 votes
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    7 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
  10. Advanced Threat Protection (ATP) Whilelist - add wildcard support and/or extend the 320 character limit

    Advanced Threat Protection (ATP) Safe Links whitelist currently has a 320 character limit, and does not allow wildecards.

    Please either turn on wildcards for the urls or expand the 320 character limit to something much larger.

    205 votes
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    14 comments  ·  Malware  ·  Flag idea as inappropriate…  ·  Admin →
  11. Certificate of Destruction

    When applying the new unified retention policies across Office 365, and you have configured the policy to delete content after a specified period of time, is there any provisions for a review/approval process and/or a 'certificate of destruction' as an audit of what was deleted? This is a standard requirement for many Information Management teams as Courts of law look for prior review and approval for disposed content if called upon.

    204 votes
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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add 3rd party Authenticator support to Office 365 2-factor auth

    Please add support for 3rd party 2-factor authenticator apps like LastPass Authenticator or Google Authenticator by adding support for RFC 6238 "TOTP: Time-Based One-Time Password Algorithm".

    I don't want to fill my phone with vendor-specific authenticator apps.

    https://en.wikipedia.org/wiki/Time-basedOne-timePassword_Algorithm

    206 votes
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    14 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  13. MessageBind

    The action of when a message was viewed in the preview pane or opened by the owner of the mailbox is not logged by mailbox audit logging.
    Please have the "MessageBind" action logged for the owner.

    192 votes
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    15 comments  ·  Auditing  ·  Flag idea as inappropriate…  ·  Admin →
  14. Compliance admins should be able to delete labels marked as record

    Under Classifications, a label created and marked as Record cannot be later changed or, more importantly, deleted by any administrator. As an admin can remove a document from bearing the status of record, they should therefore be able to delete a label with Record status. The combination of Record and Delete after 'x' years is very dangerous - not to mention a department may update their requirements in time.

    188 votes
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    18 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Fix Advanced Threat Protection Attachment Scan When Email Is Auto-Forwarded

    Currently ATP fails to release an attachment (continually displays ATP Scan in Progress in place of actual attachment) when the email with the "stuck" attachment has been auto-forwarded by a user with an Out-of-Office rule in place within the same email domain. Strangely, the email attachment is scanned just fine from the auto-forwarding recipient and can be manually forwarded to any recipient, but if it's auto-forwarded, the attachment stays stuck in an never displays as available. This has been reported to MS Support who attempted a work-around (which failed) Office 365 Ticket #30126-5487056 .

    174 votes
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    16 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  16. Increase Message Trace Limits

    Increase Message Trace limits from 5000 and 3000 (for detailed traces). Either increase the limits by default or allow a certain number of traces that include larger numbers of messages.

    Certain organizations rely heavily on running message traces for all of their messages.

    It is a requirement for our client to be able to trace all of their messages with detailed information and it's a clumsy solution to have to create a trace for every day out of the past 90 days (which they must do because they send and receive more than 3000 messages within a couple of days).

    176 votes
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    11 comments  ·  Message Trace  ·  Flag idea as inappropriate…  ·  Admin →
  17. Create Content searches based on message ID, Time, and null/blank subjects.

    Employee's send out emails with no subjects all the time, however I am unable to add a null/blank subject as a condition in content search.

    I am also unable to content search or filter based off of message ID.

    There is also no time option, only date, as a search condition.

    This makes content searching for an email with no subject a huge pain.

    Please add the ability to create content searches based off of blank/null subjects, sent time between X and Y, and based off of message ID in the mail headers as an option.

    176 votes
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    5 comments  ·  eDiscovery  ·  Flag idea as inappropriate…  ·  Admin →
  18. Quarantine notifications, but no release functionalility

    Quarantine notifications, but no release functionality.
    We have currently setup the Spam quarantine notification messages for our employees. When they receive such an alert message, the users are able to release the captured messages. We would like to have the Quarantine alerts message to stay in place, but want to prevent end-users to release the messages. We want to force a 'second opinion' flow in between, to delegate this task to the Hygiene administrators. In such a configuration employees shouldn't be able to open the Quarantine URL either. Unfortunately we see some users are not able to see the difference…

    175 votes
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    8 comments  ·  Spam & Phishing  ·  Flag idea as inappropriate…  ·  Admin →
  19. Increase security for MFA App Passwords – ‘flaw in security’

    There are a few security issues with App Passwords while using MFA. The security around App Passwords needs to be strengthened.
    First, App Passwords of all Alpha lower case is not as secure as the current passwords policies our users are using. By enabling MFA, our clients and users are complaining about the strength of the App Password.
    Second, App Passwords that can be re-used are lessening the password security of user accounts. This allows users to copy/paste or write down the password to be used again and again.
    Suggestions.
    - Increase the complexity of the App Password (upper case,…

    168 votes
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    6 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable geofencing in Office365

    Enabling geofencing will be a good option to prevent access from different parts of the world.

    168 votes
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    6 comments  ·  Advanced Security Management  ·  Flag idea as inappropriate…  ·  Admin →
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