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Office 365 Security & Compliance

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Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

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◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
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  • Hot ideas
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  • My feedback
  1. Allow Office365 labels to reference external data for retention trigger, e.g. BCS

    In SharePoint we can reference an external data source for a retention trigger, using BCS (Business Connectivity Services). This would allow us to trigger a retention event based on some external event such as the date an employee leaves the company. Apparently this is not possible now with Office365 policies/labels, but I think it would be a very useful feature.

    1 vote
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  2. Labels need Order By Setting for UI

    Currently Labels are grouped by retention period. We have many divisions and departments, each with their own different legal nuances. Therefore, our labels are grouped by division. Having the ability to order labels by Alpha would be very helpful

    1 vote
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  3. Show Shared Mailbox archives in the Records Management dashboard

    In the Archive section of the dashboard, it currently only shows users who have archives in place. Can we also add shared mailboxes into this same view?

    1 vote
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  4. Records management User Group

    A resource to connect with others who have implemented Compliance Center. We could share knowledge and best practices.

    1 vote
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  5. Warning Pop-up when creating automated policies when labels are not published

    There should be an informative note in the S&C center, that would pop up when you would want to Auto-Apply labels, simply stating “Please note that you need to have a Label Published to the desired locations, in order for the auto apply to work.

    Applying a label automatically that is not published to that specific site is unsupported and leads to unexpected behaviour

    1 vote
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  6. OneDrive Retention

    Microsoft recommended using the retention for keeping files safe and restore-able in case and the employee decided to harm the files and remove from all recycle bins.
    So I made a policy to keep files for about 10 years after deletion but I was not able to reach the retention folder until I called Microsoft.
    I have been told to add "/PreservationHoldLibrary/Forms/AllItems.aspx" to the OneDrive link to be able to reach the folder and then it was really bad to see that the files name are changed which will cause so much troubles restoring it...
    For example text.txt become test_070A286E-3A53-4671-8368-B8CB8EC...... …

    1 vote
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  7. Support for multi-values in Asset ID in event-driven retention

    When using event-driven retention, users apply a label (that's tied to an event type) and an Asset ID to documents. I believe right now only a single value can be entered into Asset ID. Is there any plans to support multiple Asset ID's (i.e. make Asset ID a multi-value field)?

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  8. Specifying ReviewerEmail for Delete action fails with error message

    The ReviewerEmail field specifies the email address of a reviewer for Delete and KeepAndDelete retention actions. However when specified for a Delete action the following error message is generated: Microsoft.Exchange.Management.Transport.ErrorParsingCSVException: Validation failed in the provided CSV at row 1 column "ReviewerEmail". Error: ReviewerEmail can only be applied when retention action is KeepAndDelete.

    1 vote
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  9. Fix Month Calculations in Retention Settings

    We tried to set up a compliance rule for 73 months or a full 6 years plus one month. After setting up the rule it showed up as 6 years only or 2190 days. Found out from support that a month is calculated at 30 days and therefore over 6 years you lose a full month in calculated days when using the month option. I believe that an item marked for deletion on 1/1/2020 and retained for 73 months should be deleted 2/1/2026 instead of 1/1/2026.

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  10. Retention policy from GUI of Office

    We want you to be able to confirm retention policy from GUI of Office application

    アイテム保持ポリシーをOffice アプリケーションのGUIから確認できるようにしてほしい

    1 vote
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  11. Retention policies (with records marker) should be manageable by admins

    I understand the purpose of records markers in retention policies is to protect official company records. There is, however, a sizeable gap in the functionality to be able to administer such labels even before they are published for use. i.e., even an unpublished (and therefore completely unused) retention label with a company record marker cannot be edited or deleted in any way. Guidance on https://docs.microsoft.com/en-us/office365/securitycompliance/labels#using-retention-labels-for-records-management does NOT alert anyone to this fact as it notes "WHEN AN ITEM IS LABELLED AS A RECORD, four things happen: 1. The item can't be permanently deleted; 2. The item can't be edited; 3.…

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