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Office 365 Security & Compliance

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Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

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◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
◾Include one suggestion per post

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  • Hot ideas
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  • My feedback
  1. Retention policies to cover only the In-Place Archive mailboxes

    Adding retention policies to cover only the In-Place Archive mailboxes and not the main mailbox.

    4 votes
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  2. "Microsoft 365"<sender@contoso.com>

    Microsoft Connections email marketing 48

    3 votes
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  3. Retention Policy - SharePoint - Allow Site Deletion

    With SharePoint protected by a retention policy users are not able to delete sites. We should be allowed to delete sites, yet content should remain discoverable via eDiscovery. For instance, I have a Team Site I no longer need and want to remove from my view. Or I created a test site to explain how to do something and I can't get it to go away. Modifying the retention policy to exclude sites to allow deletion is not a useful solution. Please fix.

    3 votes
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  4. Need APIs to handle Labels in protection.office.com

    Is there any APIs to manage Labels in Security and Compliance portal / Office 365 for Sharepoint online, Exchange online and Onedrive online ? If exists, please give the details for the same.

    If not, will the same operations available through Powershell ? And please provide the details, if exists.

    FYI: The link below is similar to my requirement:

    https://stackoverflow.com/questions/48391178/api-or-mechanism-to-apply-scc-labels-to-exol-mailbox-items-and-folders

    This is an urgent requirement, so needing the confirmation from your side ASAP.

    3 votes
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  5. Retention reports that actually give relevant information

    While we can run content searched to find that items are being archived, etc. we need reports that show us that retention is in place and working. This needs to be something presentable that shows all accounts in each location (hopefully with a current item count or something). Client's ask all the time if retention is setup and working and while I can tell them it is and show them it is setup there is nothing to easily SHOW them is is actively working.

    3 votes
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  6. Improve the UX for adding labels, for end users

    Labels are displayed to end users in a single flat list. Basic UX guidance suggests that such flat lists work for 7-10 items, not more. Yet some organizations will be applying sophisticated file plans using labels. It is totally possible that general purpose document libraries might require 20, 30 or more labels to be available.

    Therefore the UX for labels should be improved, at minimum to allow categories/folders of labels. Or alternatively a UX similar to the Managed Metadata picker could be applied. This would make for a tolerable end user experience in choosing a label to apply from a…

    3 votes
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  7. Retention Policy All Button

    Ran into an issue today where I had been testing out a Teams chat retention policy on one particular test user. I was done testing, so I went into where the user was selected and clicked "clear all" and done. Unfortunately, this defaulted to apply the retention policy to ALL users. We lost data for all 1:1 chats in Teams. I should have been more careful with changes like this, but I missed entirely that the retention policy was now applied to all users after I cleared the selected user. This could have been avoided if there were three main…

    3 votes
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  8. Exclude Mailboxes from Security & Compliance Retention Policy Bug

    The goal of this retention policy was to retain all exchange data forever for the entire environment with the exception of a few mailboxes. These few mailboxes would not be held forever. To perform this action, I went to the Security & Compliance Center and added a Retention policy under Data Governance. In selecting the locations, I blue checked Exchange and proceeded to select to Exclude recipients, after which point I searched for and selected these mailboxes that I did not want to hold forever. Essentially, all mail data in the environment was to be held except for mail data…

    3 votes
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  9. provide a way to check retention tag status from user's mailbox via admin portal and via power shell for retention reporting and monitoring

    When corporate user mailboxes are assigned retention policies, administrator should have ways to know if user's folder have personal tag or not, to understand how user protect their data.And a power shell command for checking retention tag on specific folder would be necessary.

    3 votes
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  10. No SharePoint UI notification when attempting to delete a site under a retention policy

    When attempting to delete a SharePoint site that is currently under a Retention Policy to keep it. There is no notification in the UI that informs the user that the site cannot be deleted, or that its part of a retention policy. (Modern Experience) Attempts to delete a site via PowerShell result in an error message, but the SP UI moves on as though the site were deleted.

    3 votes
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  11. Allow disposition reviews to be assigned to Office 365 Groups

    It should be possible to assign disposition reviews to Office 365 Groups, so that the membership of the group can change over time and the responsibility for disposition reviews is not dependent on one person.

    The product documentation used to state that disposition reviews could be assigned to "individual users, distribution or security groups, or Office 365 groups", but actually if you tried assigning to an Office 365 Group it did not work (failed with an error). The documentation was later updated with a note to say that Office 365 Groups are not supported.

    It would be useful to support…

    3 votes
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  12. dhiod,frlc,ndn

    sjd,gmcfmvdmcvmnfxb v

    3 votes
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  13. Alert Policy - Add an option to change frequency of notification

    In creating an alert policy, currently there is only a choice to change the limit of Daily notification. Please add in a feature where we can change this into something like a Weekly/Monthly summary notification instead of just a Daily notification.

    1 vote
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  14. Change deleted items retention tag reprocessing to use the date the item is deleted, not start date of mailbox retention tag.

    When a mailbox has a message retention policy to automatically delete items after 365 days, and a deleted item retention policy of 30 days, any message older than 30 days does not stay in the deleted items folder for 30 days, but is permanently deleted. Instead of recalculating the deleted item retention by the start date, recalculate the deleted item retention by the date the item was moved to the deleted items folder, plus 30 days.

    1 vote
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  15. The ability to generate retention events using PowerAutomate and MFA

    Currently you can only use PowerAutomate to generate retention events if you use the REST API, which only supports Basic Auth. Therefore, you would need to remove MFA from the account to use it. Many organisations are now blocking Basic Auth, so this is not longer a workable solution.

    It would be great to either support MFA in PowerAutomate authentication, or expose the relevant API for event creation and call a Service Principle to run the creation process.

    1 vote
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  16. Configure available labels at the library/folder level

    After publishing a list of labels to SharePoint sites, we should be able to define which labels are available at the library level (or folders).

    It would be easier for end users to select a label from a list that make sense with the type of content in a specific library or folder.

    1 vote
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  17. Automatic deletion of shared document links for deleted documents

    Hello,

    If a user deletes a document, the link for other users doesn't disapear.
    Would it be possible to implement a batch that analyzes the deletion of documents and automatically impacts the shared information for other users of the organisation?

    I tried with various situation, placing the document in the two different bin and it is necessary to delete the share configuration before the document.
    It is very impacting, if you consider that most of user don't think about deleting the share option before deleting a document, and as soon as the document is no more accessible, you have a…

    1 vote
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  18. Increase maximum numbers for Include and Exclude in retention policy

    A policy with specific inclusions or exclusions are limited to a maximum number if not applying the policy to All (sites/groups/etc...). For SharePoint, the limit is 100 sites. This limit needs to be increased to support enterprise needs. Many of my clients have thousands of sites (through self-provisioning and/or migration) so a limit of 100 sites for a policy prevents appropriate adoption of the capability.

    1 vote
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  19. Archive LinkedIn and other social media

    Now that Archive third-party data has been added to the Data Goveranance\Import location when will LinkedIn be available?

    Interesting that the first two connectors available is for FaceButt and Twitter but not LinkedIn!

    1 vote
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  20. Default retention does not appear.

    DEFAULT retention tags that appeared in Exchange Online do not appear in Security and Compliance.

    We pay for the product for Microsoft to show DEFAULT information and not hide from customers.

    Please correct that.

    1 vote
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