Allow adding metadata fields to pending disposition reports
Pending disposition and completed disposition reports are lacking metadata required to be captured by Government organisations for all disposed documents. Can we have the following metadata fields available in all disposition reports exported from Office 365:
• Unique identifier (document ID number)
• File name
• Date created
• Creator/Author
• Date last modified
• Last modified by
• Date of disposal
• Disposal label
• Disposed by
It would be even better if system admins could add/remove metadata fields from all disposition reports.
Unfortunately, until these fields become available in Office 365 disposition reports, document disposal won’t meet the requirements of Public Records Act and other similar Acts that apply to Government organisations.
Anonymous
shared this idea
Updated disposition experience is rolling out, let us know if it meets your requirements.
3 comments
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Anonymous
commented
Has any consideration being given to this suggestion? This is one of the main limitations that make Microsoft’s Records Management solution unfit for purpose in the government sector.
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Nigel Owens
commented
I agree with Tom that enhancing the dashboard features to enable filters by site/library/folder would provide potentially useful metadata to support the review process
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Tom
commented
The new Dispositions dashboard is a great addition to the Compliance Centre. At the moment though you can only filter by date range and label.
It would be really useful to have the ability to filter the dashboard further so that you can return, for example, all items that are eligible for disposition within a specific document library or folder.
When you extract the dashboard as a report to Excel currently, you are provided with the filepath to the item in the excel report so presumably it would be possible to use this information directly in the dashboard to make further filters for site/library/folder?