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Office 365 Security & Compliance

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Welcome to the Security (Protection) & Compliance UserVoice forum. We’re happy you’re here! If you have suggestions or ideas on how to improve Security or Compliance related features in O365, we’d love to hear them!

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◾Check out the ideas others have suggested and vote on your favorites
◾If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
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  • Hot ideas
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  • My feedback
  1. Allow duration of Retention label to be changed when the retention is based on when the label is applied

    When a retention label duration is based on the date the label is applied, the retention period may not be changed. It can be changed if the Created or last modified is chosen. This is impacting our ability to use the retention policies as they need to be active from the date of application with the capability to change duration in the future.

    106 votes
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  2. Retention Policy modification alert

    Why there is no alert setup for such an important policy that if any one modify we will lost all retention. As I could not find any alert if anyone disable or modify retention I opened case with Microsoft support. With big disappointment I have been told Microsoft does not have alert and there is nothing planned to provide this alert.

    If some one knowingly or unknowingly modify retention policy we may loss all data. how can we protect our data if retention policy is not monitored?

    13 votes
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  3. Automatically remove deleted auto-applied labels from documents

    Auto-applied retention label, and the policy, was deleted, but the label is not going away for the records that were auto-tagged by this policy.

    For example, we created a new label, assigned a policy that would auto-apply the label based on keywords in the documents of the library. Then we deleted the policy and the label, but the document's retention label didn't disappear. We have waited 7+ days just to be safe, but the label on the record is still there. Is this the intended design? (We opened a ticket with Microsoft and they've confirmed this is the case -…

    35 votes
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  4. jimenezcuerow@gmail.com

    Wilber jimenez cuero cc#16498830
    jimenezcuerow@gmail.com
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    0 votes
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  5. Add the option to retain or delete content based on last accessed date

    As well as allowing deletion of documents based on created, last modified or date labelled, having last accessed as an option would help with our users OneDrive files where they use documents to keep personal reference information which is frequently used but seldom updated or modified, such as excel formulas, how too's etc.

    9 votes
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  6. Record retention label - Disable "Record Status" toggling feature

    Based on Microsoft new feature release in Jan 2020, it allows user to toggle "Record status" to lock / unlock for a documents that are being applied with record retention labels. This feature is undesirable whereby it allows users with "members" rights to unlock and modify a record. We wish to have more control in terms of record handling and wish to disable this feature. Is there a way to hide this option from users and only allow site collection administrator to do so?

    52 votes
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    The ability to mark a document as a record and restrict actions that can be performed on the record is an essential goal for any records management solution. However, collaboration might also be needed for people to create subsequent versions. This action creates a record in the Records folder in the Preservation Hold library, where it resides for the remainder of its retention period.

    While the document is unlocked, any user with standard edit permissions can edit the file. However, users can’t delete the file, because it’s still a record. When editing is complete, a user can then toggle the Record status from Unlocked to Locked, which prevents further edits while in this status.

    https://docs.microsoft.com/en-us/microsoft-365/compliance/record-versioning?view=o365-worldwide

    Alternatively, you can use the Regulatory Record Label which blocks versioning: https://docs.microsoft.com/en-us/microsoft-365/compliance/records-management?view=o365-worldwide#compare-restrictions-for-what-actions-are-allowed-or-blocked

  7. Add a new permission roles to manage Records Management

    The new Records Management feature is great but it would be great to have 2 new permission roles that we can use to assign to some users without giving them access to configure the entire Compliance centre. The roles are: Records Manager - who can manage and administer the Records Management configurations and Disposition Manager - who can manage or approve any record/files that has been marked for disposal, but not able to manage the configurations set in the Records Management file plan.

    16 votes
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  8. I would like the label policy and retention policy display items displayed in [Information Governance] of the Compliance Center to be separa

    I would like the label policy and retention policy display items displayed in [Information Governance] of the Microsoft 365 Compliance Center to be separated.

    Microsoft 365 コンプライアンスセンターの [情報ガバナンス] 内に表示されるラベルポリシー、保持ポリシーの表示項目をそれぞれ分けて欲しい。

    6 votes
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  9. Identify which items have been triggered in Event Based Retention

    We need the ability to identify which records in a SharePoint library (containing all records that have a specific category of event based retention label) have previously been triggered by an event, and which ones are still waiting to be triggered by an event. According to the response to a support ticket logged with Microsoft Support, there is currently no way to identify whether a record has been triggered and is counting down its retention duration or not, until the record eventually reaches the end of the countdown and goes to disposition review. Seeing as the records in our SharePoint…

    6 votes
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  10. Automatic deletion of search results for GDPR requests

    We need the ability to Automatically delete the data that was found in a content search for GDPR requests. We currently have to review the report of what was found and then manually delete the data across the entire O365 suite of products. Its a pain and time consuming. There should be a "DELETE SEARCH RESULTS ACROSS O365" button in Security & Compliance Center.

    16 votes
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  11. Record status: Locked in SharePoint (lock icon) not synced in OneDrive (no lock icon)

    When applying a retention label with record status locked to a document in SharePoint (lock icon displayed) and opening this document in the synched OneDrive file explorer (no lock icon displayed), it first will show AutoSave enabled and only after some time state “Upload Failed” and turn off AutoSave. If I now edit the document and close it, I can choose to save the changes to this document. Now OneDrive cannot sync the local edited file with SharePoint and the status is permanently showing the “Processing changes” icon. In case the record status of this document is now at some…

    12 votes
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  12. I would like a function for IT alerts, so that user will be notified if their mailbox get granted full admin rights

    I tried to set an alert so when a user's mailbox get full access granted, user will receive an email informing this has happened. currently, only administrator will get an alert when addmailboxperssion is granted. but we think it's good user should get an email also. However, this is not available in o365, and I couldn't find a get around to achieve the goal

    1 vote
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  13. Identify folder container for emails from Content Search result

    Let content search show the folder where an email is residing so that we'll know if email is deleted or not, and not have to export it to know the folder container.

    10 votes
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  14. You should add another option to remove the item from the disposition list

    If a document has expired but you want to undo this expiration, you can remove the retention label, but the document will still show up in the disposition review list. This means there is no way to undo the retention after an item has expired. If a mistake was made there should be a mechanism to both remove the retention label and take the item off the disposition list as opposed to extending or relabeling it. For example, under Relabel, include a null option or remove label that removes the item from the list and removes the label on the…

    1 vote
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  15. Alert Policy - Add an option to change frequency of notification

    In creating an alert policy, currently there is only a choice to change the limit of Daily notification. Please add in a feature where we can change this into something like a Weekly/Monthly summary notification instead of just a Daily notification.

    1 vote
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  16. Usage of email space report.

    It would be great if an admin user was able to see which of his users have exhausted 90% space of his/her mailbox. As of now the user is alerted but many times the user ignores the alerts or has left the organization which may lead to failure in delivery of incoming messages. Hence please add a report for viewing mailbox utilized space.

    1 vote
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  17. Enable Information Barrier feature on all education licenses for use in Scoped Directory Search on Teams

    Is it possible to enable the Information Barrier Feature on all educational licenses? I can't regulate who my students are chatting with and they are starting inappropriate group chats with each other. Scoped Directory Search would solve this problem but the New-InformationBarrierPolicy cmdlet is not available with an A1 education license, only A5 and E5 have this feature available. This would be extremely beneficial in helping our school to move forward with remote education through the Teams. We are a small district and cannot afford the upgraded the licensing for our user base in order to enable this one feature.

    18 votes
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  18. The ability to generate retention events using PowerAutomate and MFA

    Currently you can only use PowerAutomate to generate retention events if you use the REST API, which only supports Basic Auth. Therefore, you would need to remove MFA from the account to use it. Many organisations are now blocking Basic Auth, so this is not longer a workable solution.

    It would be great to either support MFA in PowerAutomate authentication, or expose the relevant API for event creation and call a Service Principle to run the creation process.

    1 vote
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  19. Increase maximum numbers for Include and Exclude in retention policy

    A policy with specific inclusions or exclusions are limited to a maximum number if not applying the policy to All (sites/groups/etc...). For SharePoint, the limit is 100 sites. This limit needs to be increased to support enterprise needs. Many of my clients have thousands of sites (through self-provisioning and/or migration) so a limit of 100 sites for a policy prevents appropriate adoption of the capability.

    1 vote
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  20. Does the single PST file with size of 50 gb fails in import pst job

    Im performing the migration using azcopy and network upload method to import the pst files to office365.

    What is the chances of success / failure if single file is of around 40- 50 gb?

    Kindly suggest.

    1 vote
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