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Office 365 Groups

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Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

How it works

  • Check out the ideas others have suggested and vote on your favorites
  • If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
  • Include only one idea or suggestion per post

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  1. Restrict default permissions for Files in Public groups

    Currently, the "Everyone except external users" claim/group is added with Edit level access to every Office 365 public group. This in turn means that every user in the company is not only able to view files in every public group, they are also able to delete files.

    The suggestion is to remove "Everyone except external users" from the Members group, thus removing the Edit permissions level. Instead, the Viewers group should be used for "Everyone except external users".

    176 votes
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    11 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Manually set permissions for "Everyone except external users" for modern group permissions in SharePoint O365 don't stick!

    Unexpected and buggy behavior encountered when permissions are manually set using modern group permissions in a SharePoint site. If you manually assign "Everyone except external users" with "Read" access in a "Private group" SharePoint team site it will remain with those permissions until you make a change in Teams or SharePoint such as adding/removing a member. It appears that making a change in Teams or SharePoint resets default "Private group" permissions for the site and removes "Everyone except external users" from the Visitors group.

    Similarly, If you manually set "Everyone except external users" with Read permissions in the Visitors group…

    174 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Microsoft Teams don't always show notifications

    sometimes the notifications don't show when get new updates in Microsoft Teams so have to remember to go in and check for new stuff.

    173 votes
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    13 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Disabled Office 365 Group Connectors only works in Microsoft Teams

    Hello!

    Selected connectors which are enabled in Microsoft Teams are not replicated to Outlook.
    In Outlook I can still use every connector, even when I only configured one external connector in Microsoft Teams.
    This seems to be a bug otherwise I'm only able to disable the connectors for the whole Office 365 Group via the new PowerShell cmdlet.

    166 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Group Writeback: manage members and owners for Office 365 Groups

    in the current state of the feature Group Writeback creates a representation of the corresponding Office 365 Group to the local AD.
    Originally you cannot manage that groups properties in the local AD, as Azure ADConnect will undo your local changes and will not sync on-prem ADs changes back to Azure AD.
    Now as Office 365 Groups are the fundament for Microsoft Teams, this should be changed to that workflow, if Group Writeback is enabled:
    a. create the Office 365 Group (or Team) in Azure AD, setting up basic settings and initial owners/members

    b. sync it down to my customers…

    165 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Increase Sharepoint storage allowance

    The fact that each person in the company has 1tb of personal onedrive space is awesome! It becomes a little less awesome when they start to move or copy files into a 365 group which uses up sharepoint storage which is a bit more of a premium.
    Since OneDrive and sharepoint are becoming closer siblings, the data allowance should follow suite. Even a 100gb per user contribution to the Sharepoint storage would be a great improvement.

    163 votes
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    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Give the ability to disable the "You're now a member of group" email.

    The WelcomeMessageEnabled attribute already exist, allow us to change it. We are migrating existing groups and our users already know they are in those groups and when several users are in over 30 different groups I don't want to SPAM them. Also we have groups based on region and don't really want to send an email to everyone in those regions when we create the groups.

    163 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Support for Azure AD extension attributes as part of a Office 365 groups naming policy.

    since all standard attributes supported by AzureAD do fit the desired naming convention (use some Shorter ones - than long Department / Company terms) we want to use shortcuts in the name of the Group. With this we can get into compliance to the existing GAL Naming convention and Users can directly identify groups belonging to their business Unit. Therefore we need to use the Azure AD extension attributes. The attributes are already filled in the onPrem AD, just waiting to get replicated and supported. This will also allow a lot more flexibility in creation of naming policies, fitting the…

    161 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Shared Contacts

    I was hoping that switching to O365 Groups would allow our small team to share contact information. Sadly it seems only Files and Calendars are an option.

    I would very much like to have a "shared contacts" area within the group - these should be editable by the group owner(s) and be available for viewing on the Groups mobile app as well as from within Outlook.

    158 votes
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    12 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow changing Office 365 Group calendar permissions

    Currently the Exchange calendar associated with a private Office 365 group is visible to only group members. We have the need to allow certain people within the company to view and edit calendar items in these private groups, but the role of these users is not appropriate becoming members of the group. We would like the ability to be able to change the permission of the associated group calendar so that we can grant a security group Edit rights on private Office 365 Group calendars. Simply having the ability to do this via PowerShell with the Add-MailboxFolderPermission would meet our…

    154 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow conversion of 365 groups back to distribution lists.

    Allow Unified Groups to be converted back into plain old distribution lists. I know this does not align with Microsoft's strategic plans, but frankly groups have too many quirks and many users are accustomed to the way distribution lists work. Please allow easy conversion from a unified group back to a distribution list, either via Powershell or the GUI.

    150 votes
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    11 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. View members of group in Outlook for Mac

    Distribution Lists and Outlook 365 Groups are still handled differently by Outlook for Mac. One example is that you can view the membership of a distribution list but you cannot view the membership of a group.

    146 votes
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    26 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Free/busy permission on shared calendars for Mac.

    Outlook for Mac needs edit permissions to view shared (and resource) calendars. It should be possible to share calendar with Mac users with only "view free/busy" rights. Like it is with PC version of Outlook.

    145 votes
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    9 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Prevent users from creating public groups

    We work in a school and allow teachers to create groups, but they are created as public by default and need to actively choose private. This is a problem as they don't understand the implications that public groups could be seen and accessed by students. It would be better if all of our groups were private and users could not create public groups.

    143 votes
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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow multiple Office 365 accounts on the same computer. I have my business, personal, and family account.

    Allow multiple Office 365 accounts on the same computer. I have my business, personal, and family account.

    142 votes
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    19 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. admin role for O365 groups

    Currently there is not role that you can assign to a user that has the ability to managed, create and delete O365 Groups. You can give the users another role but this means giving extra permissions to other aspects of office 365. There is one for distribution groups, surely O365 groups can have one?

    142 votes
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    10 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. PLANNER - Is there any possibility to "PRINT" the set of tasks?

    Is there any possibility to "PRINT" the set of tasks?

    139 votes
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    24 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Ability to control which Office 365 services are available for use within groups

    Creation of an Office 365 Group will automatically provision a number of O365 services (SP doc library, team site, OneNote, Planner, Calendar, etc). For organizations who are not ready (or able) to leverage certain services, how about providing the ability to control which services can be provisioned for use in groups?

    For example, if our organization is only able to leverage an SP doc library and a OneNote, I would be able to configure groups to only make those specific services visible to our end users (items like a team site and Planner would be hidden/unavailable). This would be critical…

    136 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Renaming groups: when renaming a group with naming policy applied then the naming policy will be reapplied after renaming the group

    Renaming groups: when renaming a group with naming policy applied then the naming policy will be reapplied after renaming the group, meaning there will be double prefixes and postfixes. When renaming groups, it shoud be checked if the pre- and postfixes are already present, and if not be added (again).

    126 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  20. Support for multiple group calendars

    Current Office 365 Groups only support one group calendar. In many use cases this is not enough. Support for multiple group calendars within the same group should be supported

    130 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
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