Feedback by UserVoice

Office 365 Groups

We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

How it works

  • Check out the ideas others have suggested and vote on your favorites
  • If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
  • Include only one idea or suggestion per post

Thanks for joining our community and helping improve Office 365 Groups!

Need Tech Support? Please see the Sites and document sharing forum in the O365 Community.

How can we improve Office 365 Groups?

You've used all your votes and won't be able to post a new idea, but you can still search and comment on existing ideas.

There are two ways to get more votes:

  • When an admin closes an idea you've voted on, you'll get your votes back from that idea.
  • You can remove your votes from an open idea you support.
  • To see ideas you have already voted on, select the "My feedback" filter and select "My open ideas".
(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. admin role for O365 groups

    Currently there is not role that you can assign to a user that has the ability to managed, create and delete O365 Groups. You can give the users another role but this means giving extra permissions to other aspects of office 365. There is one for distribution groups, surely O365 groups can have one?

    116 votes
    Vote
    Sign in
    Check!
    (thinking…)
    Reset
    or sign in with
    • facebook
    • google
      Password icon
      Signed in as (Sign out)
      You have left! (?) (thinking…)
      8 comments  ·  Flag idea as inappropriate…  ·  Admin →
    • Enable versioning settings - Major and minor versions

      For exisitng SharePoint users to migrate to Groups they need documents migrated from SharePoint libraries. Most of the libries are major and minor version enabled. In this case we cant migarte content due to O365 Groups doesnt have that setting.

      114 votes
      Vote
      Sign in
      Check!
      (thinking…)
      Reset
      or sign in with
      • facebook
      • google
        Password icon
        Signed in as (Sign out)
        You have left! (?) (thinking…)
        3 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Office 365 apps available for Linux

        I wish to have Office 365 available for Linux as standard packages. Wine for Office 365 not working.

        I think multiplatformity is a trend that is worthy of success.

        110 votes
        Vote
        Sign in
        Check!
        (thinking…)
        Reset
        or sign in with
        • facebook
        • google
          Password icon
          Signed in as (Sign out)
          You have left! (?) (thinking…)
          4 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Support for Azure AD extension attributes as part of a Office 365 groups naming policy.

          since all standard attributes supported by AzureAD do fit the desired naming convention (use some Shorter ones - than long Department / Company terms) we want to use shortcuts in the name of the Group. With this we can get into compliance to the existing GAL Naming convention and Users can directly identify groups belonging to their business Unit. Therefore we need to use the Azure AD extension attributes. The attributes are already filled in the onPrem AD, just waiting to get replicated and supported. This will also allow a lot more flexibility in creation of naming policies, fitting the…

          109 votes
          Vote
          Sign in
          Check!
          (thinking…)
          Reset
          or sign in with
          • facebook
          • google
            Password icon
            Signed in as (Sign out)
            You have left! (?) (thinking…)
            2 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • Microsoft teams Group Policy Settings

            For large deployment we need some option to control user settings globally via group policy or similar admin control options

            105 votes
            Vote
            Sign in
            Check!
            (thinking…)
            Reset
            or sign in with
            • facebook
            • google
              Password icon
              Signed in as (Sign out)
              You have left! (?) (thinking…)
              4 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • Support publishing a group calendar to external users

              Support publishing a group calendar to external users

              Currently you need to link a shared mailbox in order to do this

              104 votes
              Vote
              Sign in
              Check!
              (thinking…)
              Reset
              or sign in with
              • facebook
              • google
                Password icon
                Signed in as (Sign out)
                You have left! (?) (thinking…)
                thinking about it  ·  7 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Prevent users from creating public groups

                We work in a school and allow teachers to create groups, but they are created as public by default and need to actively choose private. This is a problem as they don't understand the implications that public groups could be seen and accessed by students. It would be better if all of our groups were private and users could not create public groups.

                102 votes
                Vote
                Sign in
                Check!
                (thinking…)
                Reset
                or sign in with
                • facebook
                • google
                  Password icon
                  Signed in as (Sign out)
                  You have left! (?) (thinking…)
                  4 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • REMOVE "You're receiving this message because you're a member of the"

                  REMOVE "You're receiving this message because you're a member of the"

                  99 votes
                  Vote
                  Sign in
                  Check!
                  (thinking…)
                  Reset
                  or sign in with
                  • facebook
                  • google
                    Password icon
                    Signed in as (Sign out)
                    You have left! (?) (thinking…)
                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • Move attachments from OWA directly to the Groups Onedrive Folder

                    Move attachments from OWA directly to the Groups Onedrive File. Currently your only options are: view, save it in OneDrive or Download it.

                    99 votes
                    Vote
                    Sign in
                    Check!
                    (thinking…)
                    Reset
                    or sign in with
                    • facebook
                    • google
                      Password icon
                      Signed in as (Sign out)
                      You have left! (?) (thinking…)
                      7 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • Granular delegation and/or approval of group creation

                      The current state of GroupCreationEnabled in OWA mailbox policies makes it hellacious to delegate or control who can create groups. Customers should be able to easily delegate group creation to admins or "trained" users.

                      Currently this requires customers to "fork" their OWA mailbox policies, just to have a container on which to set GroupCreationEnabled to true. Then it become VERY difficult to manage as OWA mailbox policies are not "inherited"--any future change to corporate policies has to be deployed across multiple OWA mailbox policies.

                      Better yet, a group creation request form, with "approval" delegated.

                      98 votes
                      Vote
                      Sign in
                      Check!
                      (thinking…)
                      Reset
                      or sign in with
                      • facebook
                      • google
                        Password icon
                        Signed in as (Sign out)
                        You have left! (?) (thinking…)
                        5 comments  ·  Flag idea as inappropriate…  ·  Admin →

                        Thanks for the feedback. We’re addressing this feedback by promoting the ability to manage group membership into Active Directory. In the near future, an admin can identify a security group that includes the users allowed to create Office 365 Groups form all endpoints. Then you can manage the membership in that security group as any other security group in your organization.

                        Note that the initial configuration to identify the group will be done in powershell.

                      • Expire Groups based on inactivity

                        Currently group expiration is based on an renewal date, example: require the owner to renew every 6 months.
                        However, the risk is if the owner doesn't see the email(s) (they get three) then the group could be removed even if there is legitimate group activity going on.
                        We would like the group expiration to be influenced by actual group activity, so if you see the email alias associated with a group actively being used then do not delete the group, but instead send the owner an email saying "are you still using this? We won't delete it, but we just…

                        97 votes
                        Vote
                        Sign in
                        Check!
                        (thinking…)
                        Reset
                        or sign in with
                        • facebook
                        • google
                          Password icon
                          Signed in as (Sign out)
                          You have left! (?) (thinking…)
                          3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • When a users is added to a group. he/ she should be set to automatically "follow" by default. They should not have to follow it afterwards

                          When a users is added to a group. he/ she should be set to automatically "follow" by default. They should not have to follow it afterwards

                          96 votes
                          Vote
                          Sign in
                          Check!
                          (thinking…)
                          Reset
                          or sign in with
                          • facebook
                          • google
                            Password icon
                            Signed in as (Sign out)
                            You have left! (?) (thinking…)
                            10 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Have subgroups under O365 groups

                            Can we have a provision for creating a subgroup that inherits some properties from its parent O365 group such as either group members or a prefix in the email id for the new group.For example- we have an O365 group which creates the email id abc@xyz.com and we need to extend the group abc then the subgroup can have abc_1@xyz.com (prefix abc which shows the relation) Sometimes we need to extend the existing O365 group, in that case instead of creating a completely new group with different email id we can make use of this functionality.

                            94 votes
                            Vote
                            Sign in
                            Check!
                            (thinking…)
                            Reset
                            or sign in with
                            • facebook
                            • google
                              Password icon
                              Signed in as (Sign out)
                              You have left! (?) (thinking…)
                              5 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • optional group welcome email

                              Whenever someone is added to a new sharepoint group we need a option to "not notify" the user that the user has been added to the group.
                              The reason being that email basically serves no purpose other than letting them know which would be okay if it didn't confuse the user byt showing all the thing they can do in the e-mail. This is misleading and unnecessary. If I create a group in PowerBI, they don't get any info regarding Power BI but a general email. The most probable thing a user does after reading the email is click on…

                              92 votes
                              Vote
                              Sign in
                              Check!
                              (thinking…)
                              Reset
                              or sign in with
                              • facebook
                              • google
                                Password icon
                                Signed in as (Sign out)
                                You have left! (?) (thinking…)
                                3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                              • Hide Groups

                                Please give us the option to hide the Groups section altogether on the email login page - I'm sure it's a nice feature for some, but there's some of us out here who don't and won't use the Groups feature, so it's annoying to always have to hide in upon logging in.

                                92 votes
                                Vote
                                Sign in
                                Check!
                                (thinking…)
                                Reset
                                or sign in with
                                • facebook
                                • google
                                  Password icon
                                  Signed in as (Sign out)
                                  You have left! (?) (thinking…)
                                  6 comments  ·  Flag idea as inappropriate…  ·  Admin →

                                  Thanks for the feedback. We have made changes in OWA and Outlook such that if a user doesn’t want to view their groups or not want to use the groups, they can collapse the Groups node in the left navigation panel. And it will stay collapsed unless the user opens it again, it is saved across reboots and app restart.
                                  Overall feedback about reducing the clutter is a valid feedback, and we will take this into account as we think about simplifying the overall experience.

                                • Auto save attachments from emails sent to the group email address to the group files

                                  If an email is sent to the group email address (i.e. group@domain.com) and it contains one ore more attachments, automatically save those attachments to the group files. Rather than hunting through the conversations for the correct message with the correct attachment, all attachments can be found in the Group Files.

                                  88 votes
                                  Vote
                                  Sign in
                                  Check!
                                  (thinking…)
                                  Reset
                                  or sign in with
                                  • facebook
                                  • google
                                    Password icon
                                    Signed in as (Sign out)
                                    You have left! (?) (thinking…)
                                    5 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Bulk import - users / groups

                                    Please add option to add more than one member at a time, be it by copy & paste (e-mail addresses) or by csv import, etc. Same to add existing AD (distribution) group.

                                    88 votes
                                    Vote
                                    Sign in
                                    Check!
                                    (thinking…)
                                    Reset
                                    or sign in with
                                    • facebook
                                    • google
                                      Password icon
                                      Signed in as (Sign out)
                                      You have left! (?) (thinking…)
                                      4 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • sort the groups

                                      I think it would be necessary to sort the groups in alphabetical order or in an order defined by the user. We should also see to consolidate groups or groups by section as it can be done with users that we are in a group.

                                      88 votes
                                      Vote
                                      Sign in
                                      Check!
                                      (thinking…)
                                      Reset
                                      or sign in with
                                      • facebook
                                      • google
                                        Password icon
                                        Signed in as (Sign out)
                                        You have left! (?) (thinking…)
                                        7 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • smtp alias

                                        Microsoft tells us to use the new Office 365 Groups instead of distribution groups, but the new Office 365 groups doesn't have the functionality to add email aliases as distribution groups allows me to do. Sometimes I need to add aliases just to be sure that also misspelled or variants of an email address gets through. Add this simple function please!

                                        86 votes
                                        Vote
                                        Sign in
                                        Check!
                                        (thinking…)
                                        Reset
                                        or sign in with
                                        • facebook
                                        • google
                                          Password icon
                                          Signed in as (Sign out)
                                          You have left! (?) (thinking…)
                                          6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Renaming groups: when renaming a group with naming policy applied then the naming policy will be reapplied after renaming the group

                                          Renaming groups: when renaming a group with naming policy applied then the naming policy will be reapplied after renaming the group, meaning there will be double prefixes and postfixes. When renaming groups, it shoud be checked if the pre- and postfixes are already present, and if not be added (again).

                                          85 votes
                                          Vote
                                          Sign in
                                          Check!
                                          (thinking…)
                                          Reset
                                          or sign in with
                                          • facebook
                                          • google
                                            Password icon
                                            Signed in as (Sign out)
                                            You have left! (?) (thinking…)
                                            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                          • Don't see your idea?

                                          Office 365 Groups

                                          Feedback and Knowledge Base