Feedback by UserVoice

How can we improve Office 365 Groups?

Enable Group Calendars to show in Outlook 2016

Outlook 2016 allows access to Conversations, Calendar, Files and Notebook. However, it's not possible to view a Group Calendar in the Calendar pane, which means that you cannot display side-by-side calendar views with any other Outlook/SharePoint calendar. It'd be great if this feature could be added!

1,579 votes
Sign in
Sign in with: Facebook Google
Signed in as (Sign out)
You have left! (?) (thinking…)
Stanley Yau shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

Good news!
At this point, all users on the Monthly Channel for Office 365 ProPlus should see all their groups in the left navigation pane in the calendar module.

Users on Semi-Annual Channel and Semi-Annual Channel (Targeted) should see all their groups in the left navigation pane in the calendar module in builds /after/ 1808.

Whichever version you’re on, you can always go to the group from the mail module, and then press “Calendar” from the ribbon. As well, you can also right click on the group in the left nav in the mail module, and favorite it; this will also make the group appear in the left nav in the calendar module.


Sign in
Sign in with: Facebook Google
Signed in as (Sign out)
  • Matt commented  ·   ·  Flag as inappropriate

    Agreed, this seems like an obvious feature. Not showing calendars in the calendar pane. Its easily available for, but not Outlook 2016? Is the desktop software no longer relevant?

  • Naomi commented  ·   ·  Flag as inappropriate

    Yes, this is very frustrating. I'm trying to have our organization use Group calendars, but it appears only in the browser version and most of my employees are using the desktop app. Also the CTRL -6 doesn't work on Macs.

  • Darren Russ commented  ·   ·  Flag as inappropriate

    Outlook Mac 2016 | could you please let me know when the ability to show Group Calendars in the Calendar pane will be available? We have a need to create a shared calendar of all business meetings and events for all staff to be able to view - but are unable to make this happen until they can easily see the group / calendar within Outlook Mac app.

  • KERRY ROONEY commented  ·   ·  Flag as inappropriate

    jesus what a mistake - forced by microsoft to change to Office 2016 - lost contacts, calendar which SHOULD be with email like 2013. Total **** up Microsoft

  • Brian Kuhn (CIO) commented  ·   ·  Flag as inappropriate

    wow, Microsoft needs to make this work automagically! IE, groups appear in the Mail view under Groups, same should be for Calendar view. Thanks for the tip on <ctrl-6> and Group Favorites - that's at least a workaround for now.

  • L01$Lan3 commented  ·   ·  Flag as inappropriate

    I have a legacy calendar with tons of days for people's time off. I need to be able to paste APPOINTMENTS not schedule group meetings in order to coordinate scheduling. This is a nightmare. What do people at microsoft do to resolve this? They can't possibly have everyone's vacation in their individual calendars...? If I add an entry to a group calendar it shows up in everyone's calendar. I click appointment and it still shows up with an invitee list...

  • Katie commented  ·   ·  Flag as inappropriate

    Some new members of my organization were unable to view our team calendar, only being able to see "busy" or "free" time and making it effectively useless. After days of research, this is what solved our problem:

    1) In Outlook Calendar, right click on your default personal calendar. Select Properties ---> Permissions ---> Highlight "Default" and change permission level below to "Owner". Select OK.

    2) Next, press CTRL-6 to view all folders in outlook. Find and expand "Favorite Group Calendars", then right click your team calendar. Click "add to favorites"

    3) Restart Outlook, deselect your personal calendar, and select your team calendar. You should now see everything on the team calendar.

    4) Have every user who is having the issues complete steps 1-3

    Now we are all able to add, view, and delete events. When someone adds an event, it will show up on everyone else's calendar within a minute. Our issue had to do with viewing permissions, so this may not apply to everyone.

  • Susan VanAlstine commented  ·   ·  Flag as inappropriate

    Does this "the workaround is to add the group as a favorite, and you can view the calendar side by side in the group." work for Office 2016 for Mac? We have a group calendar that the PC users can see, but I have several Mac users with Office 2016 (desktop) that also need to be able to see it. How would they set that up?

  • Keith Lim commented  ·   ·  Flag as inappropriate

    Hi, when are you adding the Groups calendar to be shown in a merged format in Outlook client?

  • James D. Schwarzmeier commented  ·   ·  Flag as inappropriate

    This is the primary blocker from our organization adopting groups. There's a "groups" node under mail, why not calendar too? If users have to do it differently for calendar, most won't do it at all.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This is a joke...Microsoft sold my leadership a bunch of FUD around browser based applications....said that Desktop apps have all the power. The Groups product team should be furious over this.

  • Andy commented  ·   ·  Flag as inappropriate

    Mathieu this worked for me, but retraining many users vs just using a regular shared calendar is not feasible. Very Disappointing.

  • Mathieu-Paul Biron commented  ·   ·  Flag as inappropriate

    I found a workaround for Outlook 2016: In Outlook, press CTRL + 6 to show all folders, scroll down to "Favorite Group Calendar", expand it, then expand "All Group Calendar". You will need to right click on the wanted calendar and add it to your favorite. That way, it will appear under "My Calendar" section in outlook and will sync to all devices, including mobile phone without the needs to download the Office 365 Group App.

    Hope it helps

Feedback and Knowledge Base