Enable Group Calendars to show in Outlook 2016
Outlook 2016 allows access to Conversations, Calendar, Files and Notebook. However, it's not possible to view a Group Calendar in the Calendar pane, which means that you cannot display side-by-side calendar views with any other Outlook/SharePoint calendar. It'd be great if this feature could be added!
We are actively working on showing the group calendars to show the group by default in Outlook desktop. In the meantime, as it was mentioned in the thread by others, the workaround is to add the group as a favorite, and you can view the calendar side by side in the group.
Please update this.
Rahul Koul commented
For some reason, i am not able to view the event details when i click on any particular event in my calendar, I briefly see a window, but before I can read anything whole page refreshes and the window is gone
i just tried that and it worked - thanks!!
Shane Power commented
Please enable for Outlook Mac and iOS too please! This basic functionality is long since (2015) overdue.
I am afraid it's a VERY wrong idea. Imagine you are like me, i.e. a member of a dozen or more groups (remember that both teams and Planner create them). My Calendar page will look like a scrapyard with DOSENS of calendars.
Currently, Teamshas a BUG. When you create a meeting within a particular channel, it shows that all members are invited by default, but in reality the meeting only shows in your personal calendar. Everybody else stays clueless! They can only stumble across the meeting if they look at the particular channel in Teams, and then they can click Add to my calendar, which is the WRONG behavior. The logical way to do things is automatically copy meeting events created within a Teams channel to personal calendar of all group members, but NOT show all the redundant junk calendars in Outlook! If you start showing them, that will create a DISASTER for all those who a members of numerous groups, let alone selecting the right calendar to work with...
Is there an update on this?
I can see many people asking when this might be available, but I cannot see any replies?
I agree with the comments below. Office365 keeps pushing GROUPS! TEAMS! WORK TOGETHER!
But there isn't anyway to do so with the desktop programs. It's just crazy.
What was the pitch meeting like for calendars in Groups? Nobody cared? Nobody realised that people are still using the desktop programs?
For what it's worth, people wouldn't be so upset with you for missing this extremely basic functionality if you weren't shoving Groups down our throats.
Agreed, this seems like an obvious feature. Not showing calendars in the calendar pane. Its easily available for Office.com, but not Outlook 2016? Is the desktop software no longer relevant?
Total nonsense that this is not done already.
I hope this is going on
Yes, this is very frustrating. I'm trying to have our organization use Group calendars, but it appears only in the browser version and most of my employees are using the desktop app. Also the CTRL -6 doesn't work on Macs.
Darren Russ commented
Outlook Mac 2016 | could you please let me know when the ability to show Group Calendars in the Calendar pane will be available? We have a need to create a shared calendar of all business meetings and events for all staff to be able to view - but are unable to make this happen until they can easily see the group / calendar within Outlook Mac app.
Yes, is there an update to this??
This is completely idiotic. I couldn't have a lower opinion of Microsoft right now.
Hi Team. It's been a few months. Where do I go to get an update on this issue?
KERRY ROONEY commented
jesus what a mistake - forced by microsoft to change to Office 2016 - lost contacts, calendar which SHOULD be with email like 2013. Total **** up Microsoft
Brian Kuhn (CIO) commented
wow, Microsoft needs to make this work automagically! IE, groups appear in the Mail view under Groups, same should be for Calendar view. Thanks for the tip on <ctrl-6> and Group Favorites - that's at least a workaround for now.
I have a legacy calendar with tons of days for people's time off. I need to be able to paste APPOINTMENTS not schedule group meetings in order to coordinate scheduling. This is a nightmare. What do people at microsoft do to resolve this? They can't possibly have everyone's vacation in their individual calendars...? If I add an entry to a group calendar it shows up in everyone's calendar. I click appointment and it still shows up with an invitee list...
Some new members of my organization were unable to view our team calendar, only being able to see "busy" or "free" time and making it effectively useless. After days of research, this is what solved our problem:
1) In Outlook Calendar, right click on your default personal calendar. Select Properties ---> Permissions ---> Highlight "Default" and change permission level below to "Owner". Select OK.
2) Next, press CTRL-6 to view all folders in outlook. Find and expand "Favorite Group Calendars", then right click your team calendar. Click "add to favorites"
3) Restart Outlook, deselect your personal calendar, and select your team calendar. You should now see everything on the team calendar.
4) Have every user who is having the issues complete steps 1-3
Now we are all able to add, view, and delete events. When someone adds an event, it will show up on everyone else's calendar within a minute. Our issue had to do with viewing permissions, so this may not apply to everyone.
Susan VanAlstine commented
Does this "the workaround is to add the group as a favorite, and you can view the calendar side by side in the group." work for Office 2016 for Mac? We have a group calendar that the PC users can see, but I have several Mac users with Office 2016 (desktop) that also need to be able to see it. How would they set that up?