Selectivly invite attendees to Group calendar event
We need the ability to add events to a Group calendar where only selected people are invited and notified.
The current ability to create Group calendar appointments is a step forward but not good enough. As soon as someone is invited, it changes from an appointment to an event that then sends a notification to all group members – whether subscribed to the Group or not!
- Ability to deselect Group members from a Group calendar event
- Ability to add invitees to event where only invitees are notified – either group members or non-group individuals
- Maintain ability for all Group members to see event in Group calendar and add to their calendar if desired
- EVENT CREATION
-- Create new event in Group calendar
-- Choose not to notify/invite group members
-- Add specific individuals – either group members or non-group individuals
- EVENT INVITEES
-- Named invitees receive invite in their inbox
- GROUP MEMBERS NOT SPECIFICALLY INVITED
-- Do not receive a notification of the event in inbox
-- Can see event in Group calendar
-- Can edit event in Group calendar
-- Can add Group event to personal calendar
BONUS EXPERIANCE CHANGE
If the Group notification remains checked for the event, only send the invite to the Group members inbox if they subscribe to the Group i.e. treat calendar notifications the same as Group conversations
This simply doesn't make the cut. You can create an appointment in the Group Calendar, but then the appoint doesn't show up on your own calendar. You can also create an appointment in the Group Calendar, edit the list of recipients to include just yourself, and then the whole group gets invited anyway.
In my testing, this works as described ("desired experience") from OWA. No idea why it doesn't work the same from the Outlook desktop environment.
Benjamin Hanke commented
I totally agree to the comments and I would appreciate that the functionality of the Office 365 groups calendar is the same like a calendar of a shared mailbox. Until then, it is useless for us!
We currently don't use group calendars because the notifications are a major annoyance to users. I can't think of a reason that an organization would want all their users emailed every time a shared calendar was updated. Please consider fixing this!
Our frustrating workaround is: we now have to have a "customer support team" group and a "customer support team" shared mailbox (just for the calendar). It confuses our users and cloggs up our mailboxes.
Aaron McRann commented
This is such an important requirement for us! Seems like a simple oversight, but please fix it quickly!
Exactly - also as a Project Manager you need to be able to:
1) Choose who to invite
2) Invite on behalf of the project group and NOT include ONE SELF
Im dumbfounded at the default behavior. Why have a separate Group calendar if it's going to send EVERYONE in the group an invite and add to their calendar anyway? The way this functions now makes no sense. We want a separate calendar for the group so that it is SEPERATE.
Susanne Bergdolt commented
This idea is exactly what we need as well. We use the group calendars a lot. But the events that are scheduled in such calendars are not for the whole group but dedicated members only (often relating to certain channels in a corresponding team).
I would even like to see the feature that the owner of the group can control a default setting for all events in this group calendar - turn off or on the notifications to all group members.
Roy Sharp commented
There appear to be multiple requests for this but the problem still exists. Phil's description is excellent, come on Microsoft why is it still a problem?
YES! Our group has 6 individuals in it, but each event only applies to one or two of them. We still need for everyone, however, to see the event if they choose. I just don't want everyone to receive an email.
We are trying to move our users from public folders and calendars to Groups. Having this ability would help us sell the idea to users who don't want to lose functionality when they make the change.
I wish the 700+ votes from the group appointment change topic could be applied to this topic, because I think we can all agree this is the wanted functionality.
Not just appointments, but meetings as well need to be able to be put on the group calendar without pushing a notification to everyone in the group.
Until the functionality exists as in this post I would recommend keeping your shared calendars in public folders so they behave in a way that makes sense to humans. I regret migrating my office to groups specifically for this.
Matthew Doige commented
Can anyone at Microsoft confirm whether or not the solution in the original post is being addressed. I work at a large international school and this issue is wreaking havoc with our ability to implement a school-wide calendar. Given that Microsoft is marketing heavily to the education industry, I emplore you to take a look at this. Thanks.
This is very important to implement major issue. our staff would love to select few member to receive event info instead of send to all member of the group.
This has made our job very difficult and has caused us to avoid using the Group Calendar. Please fix as soon as possible!
This is supposed to be implemented, but obviously it's not. What's going on?
This has prevented us from implementing this
Would like to see this functionality in the Outlook client - currently available as requested but only in Outlook online.
Michael Goodman commented
I would add to Phil's original post-
When an event is created in group calendar; do not block off that time slot in group member's calendar along with not sending the invite email.
Utterly ridiculous that every member of the group gets invited to every single meeting. That's insane. Does MS even use this stuff internally?