Saving documents (Word, Excel) directly to an Office 365 Group without the Group being synced.
Right now, we can only save documents to synced Groups. Or the workaround is to save somewhere, then manually upload to the Group.
bella johsan commented
Office 365 Groups is a service that works with the Office 365 instruments you using as of now so you can work together with your teammates when writing documents, making spreadsheets, working on project plans, scheduling meetings, or sending an email. Also, the one advantage is that neither public groups nor private groups can be seen or accessed by people outside of your organization unless those people have been specifically invited as guests. For MS office 365 support visit here https://www.msofficetechnicalsupportnumbers.com/microsoft-office-365-technical-support-phone-number/
Phil Maynard commented
Just seen that this is better in Office Pro Plus Version 1711 that's been released to the Monthly Channel on 9th Jan 2018. When I 'save as' and choose 'Sites' I can see all my SharePoint sites that I'm following as well as my frequent list. This is significantly better then it was although I'd still prefer to see it specifically highlight Groups as this is the concept users have of where their collaborative files are.
I agree with this, this is a crucial functionality that is missing for getting people to work in Teams.
Mark Pottier commented
We made a material global investment in the Office 365 platform. The user experience contention and Inconsistency when it comes to saving and opening files stored in 365 Team Sites and the root tenant SharePoint site continues to destroy the value prop for our user base. For decades’ Office users around the world have interacted with company file shares using ‘Open, Save and Save as’. The contention seen with these feature when saving to SharePoint online needs to be addressed quickly. System integrators and partners then need to be educated on how to create success for their customers. The following issues can kill your investment and reputation.
The introduction of ‘groups’ and ‘OneDrice Sync’ is a great step forward but comes with some serious flaws for SME / Enterprise customers.
• The save to 'Groups' feature is only available in OutLook, same function is missing from other applications in the Office suite.
• The OutLook ‘Save to Groups’ feature only lets you save a file to the root of the ‘Group’. There is no navigation option to sub-folders for the end users. This is an unacceptable user experience.
• There is no way for a user to save data to SharePoint team sites using the ‘Save’ functions in Office. The only option is to purchase a 3rd party plug-in product from OneSouceSolutions or Haman.ie. Its a painful bridging solution and requires you to incur additional unplanned investment to solve foundation capability gaps.
• The OneDrive for Business SharePoint Sync feature is very promising. Its provide a hook (window) into your tenant Team Sites, once you have visited the site using a browser and clicked 'Sync', however points to consider.
o Users will Sync their entire department and Project SharePoint sites down to their laptop. This is the only way for them to access the entire contents of a site from Office applications. This enables them to ‘Save/Open’ documents using the ‘This PC’ option, which takes them into the OneDrive client embedded in Windows Explorer.
o We’ve been telling staff for 20 years they must not store files on the C drive. With OneDrive Sync they now download the entire department shared drive and project sites to their laptops in a matter of minutes. The Exec have the broadest access to company data, as a result they sync the largest volumes of data. This immediately raises security concerns for them, regardless of IT explaining all the compensation Microsoft ATP/Win10 controls you’ve implemented to mitigate their concerns.
o OneDrive for Business Sync capability needs to have a ‘passive mode’ where it will cache the entire directory structure (metadata) from a site library to the local OneDrive client but not download (sync) the entire data set to the laptop.
o Retaining the option to Sync selected content locally for off-line use should remain, however after a set time period OneDrive should purge the content from the local client.
o When uploading content using the OneDrive Sync it should remove the original content from the OneDrive client and replace it with the file/folder metadata of the stored content, or purge the content from the OneDrive client similar to the above bullet.
• The option to ‘Add a Place –> Add SharePoint Site’ in Office defaults to the tenant root SharePoint site. Your first action as Admin/CIO/CTO must be to ensure you understand this behaviour and get your data access controls in check. The power within MyAnalytics will quickly expose data (crown jewels) that your Exec user base thought to be private. A big issue for HR, M&A, Corporate Strategy departments. It feels like there is contention/overlap between OneDrive Sync and ‘Add a Place –> Add SharePoint Site, where the latter defaults to the root SharePoint site’
As someone stated below getting the above User Experience correct is the golden key to a productive, safe and effective customer.
I may have no option other than to revert to a traditional file store or alternate cloud storage solution until the contention us addressed. This would be hugely disappointing and undermine our investment in an otherwise remarkable E5 capability. It will also put at risk a global digital mobile workplace strategy.
I’m a huge supporter of the Office 365 platform but we really need to get this end-user experience front and centre with the various product towers..
This KEY feature was announced 5-6 months ago https://blogs.office.com/en-us/2017/04/24/new-to-office-365-in-april/
Carsten Isak Nielsen commented
Office products are the key to user adoption of SharePoint and Team sites(groups) and currently there is no way to save a word document directly to a group, if the user did not start the document from the library. We need he same function as in Outlook Save to OneDrive>Groups > select group
Jason Smallwood commented
All for this option. Office 365 adoption is crippled not having this feature available. Has MS announced a time when this will be implemented?
Phil Maynard commented
Not being able to see Group document libraries from within MS Office is causing adoption issues with the teams within my organisation. They expect to be able to create a document in Word and save it directly to a Group they're part of without having to perform any initial setup - e.g. syncing, pasting site address etc. Please make this easier for the average end user.
Angus Hamilton commented
The integration in Outlook for saving attachments is great - simple and intuitive (even if you can't save to sub-folders...). Something similar to this in Word/Excel etc. would make adoption of groups a possibility. At the moment, asking users to paste a URL in isn't practical.
James Hogg commented
By pasting the site library URL or manually knowing the groupname and appending to the main site https://consto.sharepoint.com/sites/mygroupname I can get there, but this is not a solution for day to day users.
When a user clicks on Sites - Consto for save as option and sees "All Site Content" with header "Sites and Workspaces" then the Office 365 Group "Team Sites" should be visible. I understand they are not officially sub-sites of the main site, but it is very confusing for non-technical users.