Allow users to create folders within 365 Group Conversations / mailboxes
To really replace Shared Mailboxes our users need to be able to quickly categorize incoming emails and show that actions have been completed by dragging and dropping emails to a named folder in outlook.
For example accounts payable shared mailbox allows any member of the accounts team to drag an invoice email to another folder to show that it has been entered for processing
Hello, I’m updating the status of this UserVoice suggestion back to “thinking about it”, as it appears the previous status update was misleading. The core of the suggestion is to allow folders.
Keep on posting on this suggestion to create folders within group mailbox.
Do it now
Rich S commented
Staggering that MS will not acknowledge this problem and fix it. We have had to resort to a third party solution just to file our emails into the same structure that we use in Teams (i.e. Team\Channel). Not only is there a monthly cost to this but it also required a huge amount of resource to implement, I feel like sending the bill to Microsoft...
How far off is this service? Thanks
hope this gets implemented
As if I share a link with only recipients can have access to the document to a shared mailbox. That does not work. But works when shared to a teams Group.
having folders will be a great way to solve the shared mailbox problem
Or better yet, allow attaching a full-featured shared mailbox to a group like you do a SharePoint site. This would easily enable almost all of our needed features.
-Shared Group Contacts - We need to be able to have central contact lists for our Marketing/Business Development Team. It's too hard for each member to keep track of updated phone numbers or contacts. Public folders can't be accessed from mobile devices.
-Shared Group Calendars + Web Feed Calendars - As an MSP we use Multiple Calendars per Team to keep Track of On Call Schedules, On Site Visits, etc. Some of those are just calendar feeds from other 3rd party sites. Shared mailboxes are the only solution that works for our calendar requirements so we have to have a Separate Team and Shared Mailbox for each Team.
Would be easier to just have the Shared Mailbox be a part of the team.
-Inbox Folders - Would be nice to be able to create folders rules/filter spam for Team Mailboxes-- currently they're a mess with nothing filtered out.
-Calendars for Channels - If you could link a Secondary Calendar on the Group Mailbox to a Channel, that would be nice. We prefer to have a team for each department that the department director oversees and use channels for individual projects or sub teams. Our Tenant/SharePoint get's too cluttered and hard to manage if we create an entire O365 Group for Every Project we're working on.
-Mail Aliases for Channels as Sub Folders - If a Shared Mailbox was used, you could add aliases for the group or for channels instead of the @amer.teams.ms emails currently used. You could then have a rule that automatically sorts mail to that alias to a sub folder on the shared mailbox.
Please stop 'thinking about it' and just do it. Your users clearly want this feature! The same as all the comments below, this is a glaring omission.
Why do we even have 365 groups AND shared mailboxes? They serve virtually identical purposes with minor differences in features and deployments/integrations. It's needlessly complicated, just add the functional nuances to the settings of one or the other products so they can be customized to work the way the admins want and lose the confusing top level options.
That being said, please add folders or category tags to 365 groups. It's an incredibly obvious omission.
We need this ASAP - What is the business case for not having this?
Matt Allison commented
Agree- we need the ability to have folders in O365 group conversations. We'd rather see more O365 groups used than create extra shared mailboxes. This is a glaring omission that cause our users to prefer a shared mailbox over an otherwise more practical O365 group setup.
Like many people before me, not having this feature is preventing my customers from fully adopting Office 365 groups.
Kendal Friesen commented
We have one department using O365 group mailbox, the rest use shared mailboxes because of the ability to file into a subfolder
This is pretty much the only thing preventing all of my clients from fully adopting O365 groups. This is must have functionality for managing email, so as to prevent or reduce the need to save emails in SharePoint.
Hurry up guys yeah?
This is really really needed !
Tomas Paulas commented
Must have, please think faster. This one will have 4 years anniversary soon
A client I have uses shared mailboxes/folders a lot. We want to move to O365 to take advantage of this platform but I have been told exchange online shared mailboxes don't perform very well. O365 Groups has been proposed as the alternative along with the use of categories. To be honest I think the picture is quite confusing. I agree with others, to wait so long (16 months) without any constructive update is "appalling". Please propose some other alternative that works or develop the much requested functionality.
To be able to open the mailbox as a regular shared mailbox, sent emails is a must.
Douglas Morris commented
How is this not a thing? I just don't understand how this can make any sense for groups to use when basics like lack of tracking, sent items, folders, etc are all missing. Get with it Microsoft.
Replace your folders with categories. Folders are physical entities and limited to a single category.
Categories serve as virtual folders and moreover, any entity instance (e.g. a contact) can have an unlimited number of categories. :-) Imagine, a single list for Contacts but access is by category :-)
To be productive our staff needs to use the group's mailbox not only for chat-like internal conversation but to store task related e-mails that originally arrived at the members' inboxes. Without folders to organize the mailbox this would be a complete mess. So right now the Office group is useless for us :-(
Please integrate complete shared mailbox functions into groups!!