Microsoft Planner create multiple plans per group
To have an Office 365 group for our team is a great idea. However, the team I'm on has multiple projects ongoing, and having to create a new group for each plan and then to assign permissions for each plan and manage documents, conversations, etc all in separate plans is an excess.
Better to be able to label documents, conversations, emails with each plan and to allow multiple plans than to have to manage all the plans separately and create groups that will be needless after the project is complete.
Thanks for all the feedback on this item. We’ve started initial thinking and investigations on possible designs for this feature.
Any update on this???
The Teams workaround is exactly how we are implementing this idea as well, but there is a major component missing. There is no way to analyze Charts or Schedule for all tasks assigned across all plans in the same team. For example, we have a DevOps team and each project gets a plan such that in Planner it looks like DevOp > Project 1, DevOps > Project 2, etc. There is no way to rollup all subplan tasks / data to see all tasks across all plans in one team. It would be great to see all tasks, Chart and Schedule for all plans within our DevOps team.
I am able to create multiple plans connected to the same group by using teams.
From teams, just add a new plan and connect to an existing group. This is maybe not intuitive for all users however it works until Microsoft provides a similar feature directly from planner.
Miguel A Caldeira commented
Please update on this :/
David Carpenter commented
My understanding is that it is best practice to have a O365 Groups administrator assigned to manage the creation and organization of groups. Once we have a group in place, we shouldn't have to go back to that administrator to create a new Plan for the same group.
Joe da Man commented
Hi Microsoft - any update on this? Multiple plans per Group? Folks are mentioning the use of Teams below.. but that's not the purpose of this UserVoice string... it is the use of multiple plans per "Group"! This enhancement sure is taking a long time........
Fabrice Romelard [MVP] commented
Required to have task management for many projects we are following
One group can have many projects to manage in the same time and the buckets isolation are too simple for that
Spencer Stewart commented
Unfortunately most users in our organization do not have licensing for Teams, and lacking the ability to have multiple Plans per group we have decided to postpone any significant adoption of Planner. We do not want users creating Plans and inadvertently creating Groups across our large tenant, leading to naming issues and other sorts of management challenges. Thanks for advocating this feature and I look forward to its eventual implementation.
Chaz Weber commented
+1 for the Teams Workaround though if your org isn't using Teams, this is a bit of a pain.
Kevin Stone commented
I was able to do this using MS Teams. You can add a new tab in a Teams channel for Planner. This appears to create a new plan associated with the same group. Please correct me if I am wrong
Jay Sperl commented
A work colleague appears to have done what has been requested here: created a plan within a plan--or two plans for one group--by mistake. He asked me, as the keeper (owner) of plans, to help him delete the erroneous plan. The Delete Plan option showed up as expected under Plan Settings, but something made me uncomfortable in deleting the plan before I checked that nothing was created in SharePoint, etc. When I checked, I found all the data from the original (top) plan. So...do we have new functionality not yet announced? And how do I delete the subplan created by mistake without deleting the data associated with the top plan?
I would assume this would mean that when creating the additional projects under one group you can then setup separate permissions for each project level not at the group level.
Agreed , I am in desperate need for the same
I also have this business need, is this item on the roadmap? Any ETA?
Tomáš Petržilka commented
I have a main Big Plan and I need to create different subplans (each one with different tasts) to have everything well organized, to find it easily and avoid a chaos.
Really hoping this the upcoming changes include:
- when you create a Plan for a Channel it will become part of the Team Plan instead of being a separate plan (like a sub plan)
- the channel plans will now be visible in planner hub
- you will no longer have to go to planner an open the plan for a new team before you can add the plan as a tab (annoying bug)
Ulrika Hedlund commented
I just saw in the Teams blog that they are working on this!
-"Users will the ability to have multiple plans per Office 365 Group within Planner. When we complete that work, you’ll also be access any of the Plans you started in Teams as well."
Ulrika Hedlund commented
I fully agree, having a new group added to Outlook every time a new plan is created doesn't make sense for users, it makes it very confusing. Planner is great so we want to make it more flexible to use. :-) Thank you!
Totally totally agree!