Microsoft Planner create multiple plans per group
To have an Office 365 group for our team is a great idea. However, the team I'm on has multiple projects ongoing, and having to create a new group for each plan and then to assign permissions for each plan and manage documents, conversations, etc all in separate plans is an excess.
Better to be able to label documents, conversations, emails with each plan and to allow multiple plans than to have to manage all the plans separately and create groups that will be needless after the project is complete.
Multiple plans can now be created per group. This can be done through the Planner client as well as through Microsoft Teams. When selecting “New Plan”, select, “Add to an existing Microsoft 365 Group”.
Ian Marshall commented
Hello. Is there any progress on implementing this feature, with the recent addition of private channels in Teams, this would allow each private channel to have a planner associated with it
The current logic makes no sense - only users with permission to create new Groups can create new Plans, even though you don't need to create a Group to create a Plan.
Thanks Vernon, but I'd say it's semi-completed. You can't create a Plan linked to an existing Group unless you also have permission to create a Plan linked to a new group.
If you don't have permissions to create new Groups, you don't have permission to create a new Plan, even a Plan linked to an existing Group. How this slipped past the rocket scientists at MS I'll never know.
This is completed, although it's not intuitive. You have to click a link under the Plan Name prompt to use an existing team or group and many users don't see this.
Matthew Jarsky commented
Please add support for *copying* plans within the same group!
Right now, users can copy a plan to a new group or create a plan in a new or existing group, but it is impossible to copy a plan to the group where the plan already resides.
James Ward commented
Wow, this really doesn't get updated anywhere near enough!
This has been implemented but I would like to add that the dashboard needs to have the option to consolidate all tasks across the plan to aggregate all activities in a group.
same as last 2 posts.
is great but seems not work if group creation is disabled.
This makes no sense.
We want to have the possibility for the users to create plans, but it should not be possible for them to create groups....
This is after some time "out of control".
Not Anonymous commented
Seconding what NL commented. We don't want users creating hundreds of groups, and planner groups automatically appear in the Global Address List. Currently blocking group creation, which blocks the entire add group button in Planner, instead of modifying the prompt to only present use existing group as the add option.
The new "Multiplan" option is great, except it doesn't work if you're blocked from creating Office 365 groups.
We blocked group creation to avoid our staff creating hundreds of groups for each plan. This new option doesn't resolve that issue since it requires permission to create groups.
This has now been implemented. See the help file here for how to create a plan and add it to an existing group. https://support.office.com/en-us/article/create-a-plan-in-microsoft-planner-93e65b03-6fac-4661-a502-e3161475ab93
Any update on creating multiple plans without creating new O365 Groups?
Any update on this???
The Teams workaround is exactly how we are implementing this idea as well, but there is a major component missing. There is no way to analyze Charts or Schedule for all tasks assigned across all plans in the same team. For example, we have a DevOps team and each project gets a plan such that in Planner it looks like DevOp > Project 1, DevOps > Project 2, etc. There is no way to rollup all subplan tasks / data to see all tasks across all plans in one team. It would be great to see all tasks, Chart and Schedule for all plans within our DevOps team.
I am able to create multiple plans connected to the same group by using teams.
From teams, just add a new plan and connect to an existing group. This is maybe not intuitive for all users however it works until Microsoft provides a similar feature directly from planner.
Miguel A Caldeira commented
Please update on this :/
David Carpenter commented
My understanding is that it is best practice to have a O365 Groups administrator assigned to manage the creation and organization of groups. Once we have a group in place, we shouldn't have to go back to that administrator to create a new Plan for the same group.
Joe the Jafa commented
Hi Microsoft - any update on this? Multiple plans per Group? Folks are mentioning the use of Teams below.. but that's not the purpose of this UserVoice string... it is the use of multiple plans per "Group"! This enhancement sure is taking a long time........
Fabrice Romelard [MVP] commented
Required to have task management for many projects we are following
One group can have many projects to manage in the same time and the buckets isolation are too simple for that
Spencer Stewart commented
Unfortunately most users in our organization do not have licensing for Teams, and lacking the ability to have multiple Plans per group we have decided to postpone any significant adoption of Planner. We do not want users creating Plans and inadvertently creating Groups across our large tenant, leading to naming issues and other sorts of management challenges. Thanks for advocating this feature and I look forward to its eventual implementation.
Chaz Weber commented
+1 for the Teams Workaround though if your org isn't using Teams, this is a bit of a pain.