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Office 365 Groups

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Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

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  • Check out the ideas others have suggested and vote on your favorites
  • If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
  • Include only one idea or suggestion per post

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  1. Group-Level VIEW ONLY Permissions

    While I'd like to see some more granular permissions in general, I would like to see at a minimum a VIEW ONLY option assigned to users in a Group / Plan.

    Right now everyone is a contributor and everyone can do everything, but there are lots of situations where we want to give situational awareness to certain users, but not let them edit group documents, or potentially delete things (not out of malice, but just unawareness).

    You already get at least the basic Viewer/Contributor model on most other services, like SharePoint team sites, Yammer groups, almost all of the project…

    738 votes
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    45 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to Customize Office 365 Group's Welcome Email/Message

    Since the Office 365 groups are now the center stage/focal point for the majority of the Office 365 products/services, it will be great to have the ability to send the customized welcome emails whenever we add someone to the group either via the user interface or using Microsoft Graph API.

    This functionality can be set at Tenant level or at individual Office 365 group level. By default, it should be off.

    The reason this functionality is important because the default welcome message does not contain enough information to let the users know what this group is about and what will…

    587 votes
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    10 comments  ·  Flag idea as inappropriate…  ·  Admin →

    While you cannot customize the default welcome mail for Office 365 Groups, disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup

    Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.

  3. Remove the ability for users to unsubscribe from a group.

    Currently there is no option to prevent users from unsubscribing to an O365 group. This can cause undesired behavior for communications to specfic groups or manditory groups such as ALL@company.com.

    588 votes
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    42 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Private Personal Planner (Like Personal OneDrive)

    Users, by default, should get a personal, private, Planner just like their personal OneDrive. The problem is that if a user wants to use Planner, just for themselves, it creates an entire O365 Group which becomes visible in the GAL and the entire organization. It also creates mail, sharepoint site, etc... which is completely unnecessary and wastes resources (because the user already has mail and onedrive) just for a personal planner.

    258 votes
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    8 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Don't add group calendar items to user's personal calendar

    When an entry is added on a group calendar, it also shows up on each member's personal calendar. Most users do not want to see the group calendar invitation on their personal calendar: 1) because they are already a member of the group, b) not all group activities apply to the every member, and 3) for higher volume calendars, each member is burdened with a lot of time wasted in deleting these entries to clear out their own/personal calendar. SUGGESTION: Add a setting to the Group so that this behavior can be prevented. Selecting multiple calendars (even group calendars) should…

    66 votes
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    8 comments  ·  Flag idea as inappropriate…  ·  Admin →

    As the person creating an event, simply create an Appointment (in Outlook 2016) or an event with no attendees in Outlook on the web with the “Send a meeting invitation to group members” unchecked.

    Doing so will make sure the events stay only in the Group calendar, and is perfect for FYI items like out-of-office.

  6. Deactivate Yammer (Admin Choice)

    Deactivating Yammer should be an Enterprise Option, Just as we "the client" test out your new features we would like to have the final decision, whether or not to use your add-on features, and since my company is more comfortable working with SharePoint NewsFeed, I would like to Remove All Yammer links from SP, as well as Hide the PINNED Tab

    54 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Prefix email subject with group name when sending messages to group

    It would be great to be able to prefix emails sent to a group with the group name (e.g. "[Team Name] Subject of email")

    This would allow users to see at a glance what emails have been sent to the group, and/or apply filters to move the messages into a particular folder.

    46 votes
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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for posting.

    Navigating to a group in Outlook 2016 or OWA left navigation is the premium experience for catching up on conversations in a group context.

    If you want to filter email sent to a given group in your inbox, consider using the to:gorupaddress search in Outlook or OWA.

  8. I would love to see a "Planner" tab when I open a group on Outlook

    Most groups we use in my organisation are for specific projects, so we also use planner for each group. And what can be useful for us, is to have also a planner tab (near : conversations, one-note, files,...) that when we click on it, shows directly the planner board for that group.

    5 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  9. Protect O365 groups that are base of Team from being deleted.

    Currently O365 groups that are tied to team sites can be deleted and there is no notification of potential impact. If the group is tied to other services it should not allow the group to be deleted except via application (i.e. Team application)

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Delete Groups

    When you create a site with a group, it's very hard to delete the site.
    I think you have to fix this bug: when eliminate a SharePoint site, groups should be eliminated on cascade.

    1 vote
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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