Office 365 Groups

Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

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  1. Enable Group Calendars to show in Outlook 2016

    Outlook 2016 allows access to Conversations, Calendar, Files and Notebook. However, it's not possible to view a Group Calendar in the Calendar pane, which means that you cannot display side-by-side calendar views with any other Outlook/SharePoint calendar. It'd be great if this feature could be added!

    987 votes
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      45 comments  ·  Flag idea as inappropriate…  ·  Admin →

      Hi All,
      We are actively working on showing the group calendars to show the group by default in Outlook desktop. In the meantime, as it was mentioned in the thread by others, the workaround is to add the group as a favorite, and you can view the calendar side by side in the group.
      Thanks.

    • Improve manageability of email alias of groups

      Email alias does not support many characters that are common in email addresses (e.g. "dot"), and cannot be changed after initial configuration. Additionally, alias creates an email address using the tenancy's "default" domain--doesn't allow you to select a domain if a tenancy has multiple domains. Finally, can't be changed after creation. All three of these are painful!

      439 votes
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        16 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Allow users to create folders within 365 Group Conversations / mailboxes

        To really replace Shared Mailboxes our users need to be able to quickly categorize incoming emails and show that actions have been completed by dragging and dropping emails to a named folder in outlook.

        For example accounts payable shared mailbox allows any member of the accounts team to drag an invoice email to another folder to show that it has been entered for processing

        374 votes
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          25 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Enable groups for existing SharePoint team sites

          We need to be able to create a group for an already existing team site, OR when creating a group, be able to select an already existing team site as the group site.

          300 votes
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            working on it  ·  9 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • Unsubscribe button that actually unsubscribes

            Currently unsubscribing from a group does not actually stop emails from being sent to your personal inbox.

            The behaviour should be: If a user unsubscribes from a group, they are unsubscribed. Yes, it seems obvious, however Microsoft acknowledged the intended behaviour for unsubscribing is to still send emails to the unsubscribed user's inbox.

            For more context see the forum thread.
            http://answers.microsoft.com/en-us/msoffice/forum/msoffice_outlook-mso_win10/office365-group-unsubscribe-still-receive-email/efaa297e-55de-4c11-afe9-43ceb9da31f8

            278 votes
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              19 comments  ·  Flag idea as inappropriate…  ·  Admin →

              In the next few weeks we will make an update to allow users to better manage email messages from the groups they are a part of. This would include the ability to receive all of a group’s messages and events in the inbox, as well as the ability to stop receiving all email messages from a group. This way, users would have better control over how group emails affect their personal inbox.

            • Move documents directly from Onedrive to a specific Group.

              When contributing to a Group. Enable feature to move documents directly from Onedrive to a specific map within a Group. (now done by downloading / uploading). But documents are already in Office 365

              264 votes
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                12 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Adding hidden members to Office 365 Groups

                We have hidden our students from Global Address List using "hide from address book" option in AD. Now teachers can't add students to Groups, because adding members to a Group is not possible even if full email address is known. It seems that GAL search is performed during member add. Please allow adding hidden members to a Group.

                179 votes
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                  6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • Information architecture & information management for group files

                  Part of a much bigger concern customers are voicing: the disappearance of information architecture & management from OneDrive. Metadata, content types with templates, records management policies. The current state of OneDrive is less powerful than Windows file servers with FCI in 2008, and far less powerful than SharePoint in 2010. Please push that OneDrive team (I'm guessing that's where responsibility lies) to empower OneDrive and thereby Group Files.

                  172 votes
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                    8 comments  ·  Flag idea as inappropriate…  ·  Admin →

                    Recently we’ve begun to rollout a new files experience in Groups that surfaces common document library capabilities. As a SharePoint user, you’ll find the capabilities of document libraries in Groups to be equal to that of a document library in other team sites in Office 365.

                    This new doclib is a part of the broader plan to align Groups and Sites – described here: https://blogs.office.com/2016/05/04/the-future-of-sharepoint/

                  • Possibility to archive groups

                    Please give us a possibility to archive groups for purpose of lifetime governance. This means a) an administrative tool/report to find inactive or unused groups and b) an option to cleanup these groups. This could mean but is not limited to making them readonly, hiding them from Groups List, etc.

                    110 votes
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                      8 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • Granular delegation and/or approval of group creation

                      The current state of GroupCreationEnabled in OWA mailbox policies makes it hellacious to delegate or control who can create groups. Customers should be able to easily delegate group creation to admins or "trained" users.

                      Currently this requires customers to "fork" their OWA mailbox policies, just to have a container on which to set GroupCreationEnabled to true. Then it become VERY difficult to manage as OWA mailbox policies are not "inherited"--any future change to corporate policies has to be deployed across multiple OWA mailbox policies.

                      Better yet, a group creation request form, with "approval" delegated.

                      97 votes
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                        5 comments  ·  Flag idea as inappropriate…  ·  Admin →

                        Thanks for the feedback. We’re addressing this feedback by promoting the ability to manage group membership into Active Directory. In the near future, an admin can identify a security group that includes the users allowed to create Office 365 Groups form all endpoints. Then you can manage the membership in that security group as any other security group in your organization.

                        Note that the initial configuration to identify the group will be done in powershell.

                      • Associate Office 365 Groups to Existing SharePoint Sites

                        When creating an Office 365 Group, a SharePoint site is automatically created. Neither the user nor the administrator, however, have any control of where that group lives or what template it uses.

                        Ideally, users would be able to alternatively associate an Office 365 Group with an EXISTING SharePoint site, thus allowing them to a) choose any location, b) choose any template, and c) associate with current SharePoint infrastructure (instead of potentially duplicating content).

                        Obviously, the site would need to a) meet some preconditions, b) be upgraded to satisfy requirements, or c) have limited integration support. For instance, the site would…

                        92 votes
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                          working on it  ·  5 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • Add auto reply capabilities to a group

                          Seems basic to me. We run a service company. An email comes into service@company.com

                          We want to forward the email to members in our group but also auto reply to the sender letting them know the email was received.

                          I could set up a 'paid for' user that does nothing but auto-reply and then forward to a distribution list .. but what a pain .. and cost.

                          76 votes
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                            6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow Creation of Naming Policy for O365 Groups

                            Allow Administrators to set naming policy that applies to O365 Groups only, and not all groups. This will allow more organizations to better mange groups and open up more self-service. One idea is ability to have year group was created attached to title of group. For example "O365-(Group name/Project/Department) -Year(year created)" This will allow for yearly review of groups and maintenance.

                            75 votes
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                              5 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Separate naming policy for O365 groups and DLs

                              Please separate out naming policy for Office 365 Groups from the Distribution Lists that are coming from on-premise AD via ADConnect. Currently the same policy applies to both O365 Groups and DLs. It would be better to have separate policies for Groups and DLs. Also note that email address does not get the policy prefixes applied.

                              52 votes
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                                1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                              • O365 Groups classification available on creation form

                                Groups classification is available from Edit Form. It would be really helpful to have it available while creating new group

                                26 votes
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                                  2 comments  ·  Flag idea as inappropriate…  ·  Admin →

                                  Thank you for providing this question and feedback!

                                  We are working to provide the ability to select a classification at all endpoints where Office 365 Groups are created/edited, e.g. Outlook, SharePoint, Planner, Teams, Yammer, +more. Refer to the following items on the Office 365 Roadmap to track progress: https://products.office.com/en-us/business/office-365-roadmap – search for ‘classification’.

                                  If this is a hot topic for you, please submit additional requests, thoughts and feedback regarding Groups Data Governance (security, privacy, lifecycle, etc.).

                                • Drag and Drop supports folders

                                  We need the basic function of folder support for drag and drop (and uploads).

                                  24 votes
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                                    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Change group visibility mode at any time and add moderated level

                                    A feature available in a similar tool allowed group owners to set visibility as public, moderated, or private. Add a moderated level and allow owners to change visibility at any time, for example from private to public.

                                    23 votes
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                                      1 comment  ·  Flag idea as inappropriate…  ·  Admin →

                                      Moderation is a feature that we’re working on, but it’s not tied to the privacy type since all groups should be able to be moderated.

                                      Public to private conversion released last week.

                                    • Better admin possibilities

                                      Give admins more control, for example make it possible to prohibit groups of users to create groups, make them read-only, hide groups, force onlye private groups.. At our school it's a big problem that teachers now create public groups by mistake. Also studens create a lot of fake not-used groups!

                                      22 votes
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                                        1 comment  ·  Flag idea as inappropriate…  ·  Admin →

                                        We’re currently working on several aspects of your request. Today, you can use mailbox policies to restrict users from creating groups, but in the very near future, you’ll be able to define a security group of allowed users (your teachers and faculty). You can track our progress on this ask here: http://fasttrack.microsoft.com/roadmap#I-31838

                                        For more updates on EDU specific features read here: https://blogs.office.com/2016/04/14/announcing-new-experiences-for-teachers-and-students-in-office-365-education/#wVxjHJeXeuhzUZVP.97

                                      • Automatically archive groups that are no longer being used

                                        Self service means that groups are created that may not be used, create a process that determines idle groups, asks if anyone I still using it, and if not puts it into an archived state where messages and files are preserved but group is otherwise closed.

                                        14 votes
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                                          3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Guest must accept Terms of Use before joining Office 365

                                          Office 365 Groups owners can add guests (if tenancy allows). However, there are no further checks, etc.

                                          When an invitation is sent, it would be great if
                                          - the message could be customised with some wording
                                          - the guest must accept terms published at, for example "GuestUsageGuidelinesUrl" setting
                                          - these terms include who owns what, who's responsible for what, the guest should have anti-virus, etc, If they accept, their invitation is processed.

                                          Ironically, this is *exactly* the same as me posting a suggestion here! Above the "post idea" button, it says "I agree to the terms of service". :-)

                                          10 votes
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                                            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
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