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Office 365 Groups

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Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

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  1. Improve the renaming functionality of Office 365 groups.

    When you rename an Office 365 group, only the display name changes. It is not possible to edit the email address or the name of the OneDrive associated to the group. This is confusing, especially for OneDrive.

    It should be possible to change all names associated with the group when renaming.

    1,433 votes
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    31 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Set Office 365 groups private by default

    We're in a school environment and teachers are creating Office 365 groups and some of them shared information about students in them.

    Although we've instructed them to change the accesstype to private, there are still groups being made which remain public.

    1,078 votes
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    60 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you all for your comments.

    Based on your feedback, we are updating the default privacy setting for groups created across all five Outlook endpoints (web, PC, iOS, Android, and Mac) to be private by default where only approved members can see what’s inside the group. For customers that want to continue with the existing behavior of public by default (where anyone in your organization can see what’s inside) we are providing an Exchange Online PowerShell cmdlet to define the default value. This update will gradually rollout to all Outlook endpoints in the coming months starting with Outlook on the web.

    Keep your feedback coming.

  3. "Drag and Drop" Email Messages into Group Inbox within Outlook

    Also provide "drag and drop" functionality within Outlook. Sometimes a conversion will take place outside of the Group, but that conversation may be important to the Group. Have the function to "drag and drop" an email into the Group Inbox would be a great tool.

    (This is already available if the Group Shared Mailbox is added to Outlook, but a few design changes will make this feature for user-friendly and available in the desktop client.)

    812 votes
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    39 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Good news! Targeted release users can drag and drop messages and conversations into their groups in Outlook on the web. We’re actively working on bringing this to standard release users in Outlook on the web as well as for users of Outlook 2016 for Windows. You can read more about the feature here: https://support.office.com/en-us/article/Drag-messages-from-your-personal-mailbox-to-the-group-mailbox-24e809db-70e1-45b7-8d54-efac7951dc95 or participate in the Tech Community discussion here: https://techcommunity.microsoft.com/t5/Office-365-Groups/New-Drag-and-drop-conversations-into-groups/m-p/124877

  4. Improve manageability of email alias of groups

    Email alias does not support many characters that are common in email addresses (e.g. "dot"), and cannot be changed after initial configuration. Additionally, alias creates an email address using the tenancy's "default" domain--doesn't allow you to select a domain if a tenancy has multiple domains. Finally, can't be changed after creation. All three of these are painful!

    473 votes
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    18 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Alias for Office 365 groups

    Similar to Distribution Group aliases.

    333 votes
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    20 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Move documents directly from Onedrive to a specific Group.

    When contributing to a Group. Enable feature to move documents directly from Onedrive to a specific map within a Group. (now done by downloading / uploading). But documents are already in Office 365

    281 votes
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    14 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Associate Office 365 Groups to Existing SharePoint Sites

    When creating an Office 365 Group, a SharePoint site is automatically created. Neither the user nor the administrator, however, have any control of where that group lives or what template it uses.

    Ideally, users would be able to alternatively associate an Office 365 Group with an EXISTING SharePoint site, thus allowing them to a) choose any location, b) choose any template, and c) associate with current SharePoint infrastructure (instead of potentially duplicating content).

    Obviously, the site would need to a) meet some preconditions, b) be upgraded to satisfy requirements, or c) have limited integration support. For instance, the site would…

    219 votes
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    working on it  ·  12 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Changes to UnifiedGroup.EmailAddresses does not sync with MsolGroup.ProxyAddresses

    The changes are additive but if you remove an email address from UnifiedGroup.EmailAddresses, it is not reflected in MsolGroup.ProxyAddresses. This is important for organizations that host multiple domains in the same tenant.

    To reproduce:

    New-UnifiedGroup -DisplayName "myawesomegroup" -Notes "myawesomegroup" -Alias "myawesomegroup" -EmailAddress "myawesomeness@contoso.onmicrosoft.com" -owner "consultant@contoso.com" -AccessType Public -Verbose

    Get-UnifiedGroup myawesomegroup | select *

    Set-UnifiedGroup myawesomegroup -PrimarySmtpAddress "myawesomeness@contoso.com"

    Set-UnifiedGroup myawesomegroup -PrimarySmtpAddress "yourawesomeness@contoso.onmicrosoft.com"

    Set-UnifiedGroup myawesomegroup -EmailAddresses @{remove="SMTP:myawesomeness@contoso.onmicrosoft.com"}

    Set-UnifiedGroup myawesomegroup -EmailAddresses @{remove="SMTP:myawesomeness@contoso.com"}

    $msolGroup = Get-MsolGroup | Where-Object {$_.DisplayName -eq "myawesomegroup"}

    $msolGroup.ProxyAddresses

    This shows all the email addresses that have been added.…

    201 votes
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    13 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Possibility to archive groups

    Please give us a possibility to archive groups for purpose of lifetime governance. This means a) an administrative tool/report to find inactive or unused groups and b) an option to cleanup these groups. This could mean but is not limited to making them readonly, hiding them from Groups List, etc.

    195 votes
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    13 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Adding hidden members to Office 365 Groups

    We have hidden our students from Global Address List using "hide from address book" option in AD. Now teachers can't add students to Groups, because adding members to a Group is not possible even if full email address is known. It seems that GAL search is performed during member add. Please allow adding hidden members to a Group.

    186 votes
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    8 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Information architecture & information management for group files

    Part of a much bigger concern customers are voicing: the disappearance of information architecture & management from OneDrive. Metadata, content types with templates, records management policies. The current state of OneDrive is less powerful than Windows file servers with FCI in 2008, and far less powerful than SharePoint in 2010. Please push that OneDrive team (I'm guessing that's where responsibility lies) to empower OneDrive and thereby Group Files.

    178 votes
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    9 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Recently we’ve begun to rollout a new files experience in Groups that surfaces common document library capabilities. As a SharePoint user, you’ll find the capabilities of document libraries in Groups to be equal to that of a document library in other team sites in Office 365.

    This new doclib is a part of the broader plan to align Groups and Sites – described here: https://blogs.office.com/2016/05/04/the-future-of-sharepoint/

  12. Add auto reply capabilities to a group

    Seems basic to me. We run a service company. An email comes into service@company.com

    We want to forward the email to members in our group but also auto reply to the sender letting them know the email was received.

    I could set up a 'paid for' user that does nothing but auto-reply and then forward to a distribution list .. but what a pain .. and cost.

    177 votes
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    24 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Expire Groups based on inactivity

    Currently group expiration is based on an renewal date, example: require the owner to renew every 6 months.
    However, the risk is if the owner doesn't see the email(s) (they get three) then the group could be removed even if there is legitimate group activity going on.
    We would like the group expiration to be influenced by actual group activity, so if you see the email alias associated with a group actively being used then do not delete the group, but instead send the owner an email saying "are you still using this? We won't delete it, but we just…

    138 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Granular delegation and/or approval of group creation

    The current state of GroupCreationEnabled in OWA mailbox policies makes it hellacious to delegate or control who can create groups. Customers should be able to easily delegate group creation to admins or "trained" users.

    Currently this requires customers to "fork" their OWA mailbox policies, just to have a container on which to set GroupCreationEnabled to true. Then it become VERY difficult to manage as OWA mailbox policies are not "inherited"--any future change to corporate policies has to be deployed across multiple OWA mailbox policies.

    Better yet, a group creation request form, with "approval" delegated.

    96 votes
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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for the feedback. We’re addressing this feedback by promoting the ability to manage group membership into Active Directory. In the near future, an admin can identify a security group that includes the users allowed to create Office 365 Groups form all endpoints. Then you can manage the membership in that security group as any other security group in your organization.

    Note that the initial configuration to identify the group will be done in powershell.

  15. smtp alias

    Microsoft tells us to use the new Office 365 Groups instead of distribution groups, but the new Office 365 groups doesn't have the functionality to add email aliases as distribution groups allows me to do. Sometimes I need to add aliases just to be sure that also misspelled or variants of an email address gets through. Add this simple function please!

    86 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow Creation of Naming Policy for O365 Groups

    Allow Administrators to set naming policy that applies to O365 Groups only, and not all groups. This will allow more organizations to better mange groups and open up more self-service. One idea is ability to have year group was created attached to title of group. For example "O365-(Group name/Project/Department) -Year(year created)" This will allow for yearly review of groups and maintenance.

    82 votes
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    7 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Renaming Email Address or Adding Alias

    IN order to accept emails from outside organization and having multiple tenants, option to rename email address or add another SMTP address as primary SMTP should be there. We cannot encourage users to use Office 365 Groups unless the email address is organization friendly.

    64 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Separate naming policy for O365 groups and DLs

    Please separate out naming policy for Office 365 Groups from the Distribution Lists that are coming from on-premise AD via ADConnect. Currently the same policy applies to both O365 Groups and DLs. It would be better to have separate policies for Groups and DLs. Also note that email address does not get the policy prefixes applied.

    61 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
  19. O365 Groups classification available on creation form

    Groups classification is available from Edit Form. It would be really helpful to have it available while creating new group

    26 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for providing this question and feedback!

    We are working to provide the ability to select a classification at all endpoints where Office 365 Groups are created/edited, e.g. Outlook, SharePoint, Planner, Teams, Yammer, +more. Refer to the following items on the Office 365 Roadmap to track progress: https://products.office.com/en-us/business/office-365-roadmap – search for ‘classification’.

    If this is a hot topic for you, please submit additional requests, thoughts and feedback regarding Groups Data Governance (security, privacy, lifecycle, etc.).

  20. Guest must accept Terms of Use before joining Office 365

    Office 365 Groups owners can add guests (if tenancy allows). However, there are no further checks, etc.

    When an invitation is sent, it would be great if
    - the message could be customised with some wording
    - the guest must accept terms published at, for example "GuestUsageGuidelinesUrl" setting
    - these terms include who owns what, who's responsible for what, the guest should have anti-virus, etc, If they accept, their invitation is processed.

    Ironically, this is *exactly* the same as me posting a suggestion here! Above the "post idea" button, it says "I agree to the terms of service". :-)

    25 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
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