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Office 365 Groups

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Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

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  1. Add Search and Filter in Planner

    This is a feature that makes Trello great - hit the "F" key and then you can search by label or keyword or owner. Board gets filtered.

    72 votes
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      1 comment  ·  Flag idea as inappropriate…  ·  Admin →
    • Add Group Categorization or Group Tags AND let us cluster groups by category

      The groups list in the left pane is just one long list. I'd like to add a tag to each group (basically group metadata) so I can click little flyouts/dropdowns that help visually navigate all the groups.

      72 votes
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        5 comments  ·  Flag idea as inappropriate…  ·  Admin →
      • Expire Groups based on inactivity

        Currently group expiration is based on an renewal date, example: require the owner to renew every 6 months.
        However, the risk is if the owner doesn't see the email(s) (they get three) then the group could be removed even if there is legitimate group activity going on.
        We would like the group expiration to be influenced by actual group activity, so if you see the email alias associated with a group actively being used then do not delete the group, but instead send the owner an email saying "are you still using this? We won't delete it, but we just…

        71 votes
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          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
        • Renaming groups: when renaming a group with naming policy applied then the naming policy will be reapplied after renaming the group

          Renaming groups: when renaming a group with naming policy applied then the naming policy will be reapplied after renaming the group, meaning there will be double prefixes and postfixes. When renaming groups, it shoud be checked if the pre- and postfixes are already present, and if not be added (again).

          70 votes
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            0 comments  ·  Flag idea as inappropriate…  ·  Admin →
          • 69 votes
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              9 comments  ·  Flag idea as inappropriate…  ·  Admin →
            • change locale settings for Office 365 group files

              Administrators should be able to configure locale settings (including language, date and time settings, time zone, etc) for all new and existing Office365 groups and their files.

              66 votes
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                2 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • sort the groups

                I think it would be necessary to sort the groups in alphabetical order or in an order defined by the user. We should also see to consolidate groups or groups by section as it can be done with users that we are in a group.

                65 votes
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                  3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                • Planner: Remove character limit for Description and Checklist

                  Currently there amount of characters that can be typed in fields Description and Checklist within a Planner card is very limited. Please allow more characters or at least display a number of remaining characters available.

                  65 votes
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                    8 comments  ·  Flag idea as inappropriate…  ·  Admin →
                  • Filter tasks in Office 365 Planner based on task attributes

                    Add a feature to filter tasks based on attributes of the tasks, such as color codes, completion status, and date ranges. This could be displayed in a manner similar to Excel pivot-table slicers or SharePoint Content filters. This filter should allow multiple selections.

                    63 votes
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                      2 comments  ·  Flag idea as inappropriate…  ·  Admin →
                    • Flag a conversation or create a planner task from a conversation

                      In Office 365 Groups the conversation leads to ideas or tasks that have to be done. To be able to address that we would like to be able to flag a conversation (as in shared mailboxes) oder directly create a planner task from a conversation.
                      This makes sure, good ideas and inputs from discussions are not lost.

                      62 votes
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                        6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                      • Add or delete appointment or event on Group calendar in Outlook 2016 without sending email to group members. This is possible on 365 online.

                        There are times when I want to put in my travel information on the calendar function, for example, so I do not need this to be an appointment where I invite everyone in the group. The online platform allows you to "uncheck" the box "send invitation to the group", which solves this problem, but on Outlook 2016, you cannot do this, it always sends an invitation. This could be fixed.

                        61 votes
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                          6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                        • Separate naming policy for O365 groups and DLs

                          Please separate out naming policy for Office 365 Groups from the Distribution Lists that are coming from on-premise AD via ADConnect. Currently the same policy applies to both O365 Groups and DLs. It would be better to have separate policies for Groups and DLs. Also note that email address does not get the policy prefixes applied.

                          61 votes
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                            1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                          • Groups should be hidden from the GAL by default

                            Due to the fact that is no proper validation in group names apart from suffix/prefix, the GAL is now an inconsistent mess. By default, all groups should be hidden from the GAL where admins can upon request based on the nature of the group< can un-hide them.
                            Thanks

                            59 votes
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                              6 comments  ·  Flag idea as inappropriate…  ·  Admin →
                            • Provide guest members full access to group calendar

                              Add the ability for Guest members to access the group calendar along with files and conversations. At this time you can only send invites to these members but they can not create events themselves or see the calendar.

                              59 votes
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                                thinking about it  ·  4 comments  ·  Flag idea as inappropriate…  ·  Admin →
                              • Allow disabling (or a configurable path) for file sharing for Groups

                                I get the advantage of having a file share ability in Groups. However, this works completely outside all of our current document management and backup policies. What if a company has a policy for data to not reside in the cloud? Or they already have a structured SP site on-prem and now this is messing up how/where files are organized? And plus now this is one more place to back up (and MS doesn't seem to like to make it easy for us to back up things that are in the cloud). Groups have a lot of really good features,…

                                59 votes
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                                  3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                • Renaming Email Address or Adding Alias

                                  IN order to accept emails from outside organization and having multiple tenants, option to rename email address or add another SMTP address as primary SMTP should be there. We cannot encourage users to use Office 365 Groups unless the email address is organization friendly.

                                  58 votes
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                                    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Move/Copy E-Mails from mailboxes to Office365 Group conversations

                                    We would like to copy E-Mails to an Office365 group to have a history of group related E-Mails which happend before group creation.
                                    Forwarding the E-Mails to the groups e-mail adress is working but you are losing the timestamp of the original mail.

                                    58 votes
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                                      3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Shared Contacts

                                      I was hoping that switching to O365 Groups would allow our small team to share contact information. Sadly it seems only Files and Calendars are an option.

                                      I would very much like to have a "shared contacts" area within the group - these should be editable by the group owner(s) and be available for viewing on the Groups mobile app as well as from within Outlook.

                                      57 votes
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                                        3 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Reply as group address in Outlook

                                        Currently in order to be able to reply a message using the group email address instead of the user's, several steps have to be performed:

                                        - Grant access to every user in the group using Powershell (Add-RecipientPermission -Identity $recp.Name -Trustee $user -AccessRights SendAs)

                                        And then the users have to do, everytime, for every email they reply:
                                        - Dettach the reply window to open a new one with full capabilities
                                        - Click on 'From:' button
                                        - Select the group email address.

                                        This scenario should be enhanced to:
                                        - Enable SendAs rights to the group so users inherit the behaviour of the…

                                        56 votes
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                                          0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Change email address of unified group without having to change it through Powershell

                                          One of Microsoft technician said this was a bug and need to be fixed.
                                          When creating a unified group and having a federated domain one is not possible to change the unified group email address. I have to go into Powershell and run this command: set-UnifiedGroup techniciangroup -EmailAddresses SMTP:techniciangroup@somedomain.com,SMTP:techniciangroup@contoso.onmicrosoft.com to have it working. Please fix that.

                                          55 votes
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                                            2 comments  ·  Flag idea as inappropriate…  ·  Admin →
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