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Office 365 Groups

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Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.

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How can we improve Office 365 Groups?

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  1. Be able to Nest Groups like Distribution Groups

    Be able to Nest Groups like Distribution Groups. I decided to convert a lot of our team DGs to O365 groups without realizing I wouldn't be able to nest them

    2,457 votes
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    tell us more  ·  113 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow users to create folders within 365 Group Conversations / mailboxes

    To really replace Shared Mailboxes our users need to be able to quickly categorize incoming emails and show that actions have been completed by dragging and dropping emails to a named folder in outlook.

    For example accounts payable shared mailbox allows any member of the accounts team to drag an invoice email to another folder to show that it has been entered for processing

    2,230 votes
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    143 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Hello, I’m updating the status of this UserVoice suggestion back to “thinking about it”, as it appears the previous status update was misleading. The core of the suggestion is to allow folders.

    Keep on posting on this suggestion to create folders within group mailbox.

  3. Convert Shared Mailbox to Office 365 Group

    There should be an option to convert a shared mailbox to an office 365 group especially since the Office 365 Group is the newer better version of the Shared mailbox and there is no way to convert.

    1,997 votes
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    117 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add security groups to Office 365 groups

    I need a way of making security groups part of an Office 365 group. I want to be able to add users to a security group and then they are automatically a member of a Office 365 group.

    Dynamic group membership only appears to work for user attribute values and not their group membership.

    1,836 votes
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    46 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Improve the renaming functionality of Office 365 groups.

    When you rename an Office 365 group, only the display name changes. It is not possible to edit the email address or the name of the OneDrive associated to the group. This is confusing, especially for OneDrive.

    It should be possible to change all names associated with the group when renaming.

    1,410 votes
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    31 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Change groups sites/URL URL.

    Today when you create a group, it is created under the "/sites" managed path. Please change this so we always can have complete governance over the /sites-path. So when we want to create new site-collections you won't get URL-conflicts.

    1,404 votes
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    thinking about it  ·  36 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Ability to hide Groups that are considered "private"

    When creating groups, or after the fact with a PowerShell command, all the ability to set a hide=True attribute so that the group is not visible when viewing all. Several other elements such as distribution lists and security groups can be hidden so why not allow the ability to hide Groups. This will allow groups to exist that are truly "private". This would be very helpful for groups that need a bit more privacy in order to operate using the Groups functionality beyond the invite only capability.

    1,376 votes
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    51 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Set Office 365 groups private by default

    We're in a school environment and teachers are creating Office 365 groups and some of them shared information about students in them.

    Although we've instructed them to change the accesstype to private, there are still groups being made which remain public.

    1,077 votes
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    60 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you all for your comments.

    Based on your feedback, we are updating the default privacy setting for groups created across all five Outlook endpoints (web, PC, iOS, Android, and Mac) to be private by default where only approved members can see what’s inside the group. For customers that want to continue with the existing behavior of public by default (where anyone in your organization can see what’s inside) we are providing an Exchange Online PowerShell cmdlet to define the default value. This update will gradually rollout to all Outlook endpoints in the coming months starting with Outlook on the web.

    Keep your feedback coming.

  9. Selectivly invite attendees to Group calendar event

    We need the ability to add events to a Group calendar where only selected people are invited and notified.

    The current ability to create Group calendar appointments is a step forward but not good enough. As soon as someone is invited, it changes from an appointment to an event that then sends a notification to all group members – whether subscribed to the Group or not!

    DESIRED FUNCTIONALITY
    - Ability to deselect Group members from a Group calendar event
    - Ability to add invitees to event where only invitees are notified – either group members or non-group individuals
    - Maintain…

    942 votes
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    36 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Good news!

    We’re currently working on improving the group events experience.

    While not exactly with checkboxes like the OP suggested—I’m confident that we hit each point (including the bonus!) that you’ve suggested.

    What we’re doing is that we’re simply going to follow who is on the To line in your group event. If you don’t put anyone there, then it will be saved on the group calendar and folks can add it to their calendar. If you do put specific individuals, they get an invite in their inbox. If you put the group in, those who are following calendar events in the group will get an invite in their inbox.

    Follow the feature here on the Microsoft 365 Roadmap: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=46257

  10. Group SharePoint site URLs

    With the onboarding of Teams, there are some groups out there that have changed their Group Name. While as a Global Admin I know I can successfully change the display name and email address of said group via powershell, but there doesn't seem to be a way to change the SharePointSiteURL, SharePointDocumentsURL & SharePointNotebookURL of the group.

    This means that the only way for a Group to have the URL of their choice is by recreating it with the new name, which wipes out all the content of their current group. We should have a way to change the SharePoint…

    915 votes
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    18 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Planner task to appears in Outlook Desktop Client

    It would be nice if the Tasks created in the planner using O365 groups would appear under the 'task' section of outlook.

    867 votes
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    41 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Hi All,

    Thanks for this request. We are rolling out the links to planner boards for groups in Outlook desktop from the group card, so that should help get to the planner task list.
    This request seems to be asking for the Outlook desktop tasks list to also show planner tasks. Can you help us understand the use cases and details on the actions you expect to perform with planner tasks in Outlook?

    Thanks.

  12. "Drag and Drop" Email Messages into Group Inbox within Outlook

    Also provide "drag and drop" functionality within Outlook. Sometimes a conversion will take place outside of the Group, but that conversation may be important to the Group. Have the function to "drag and drop" an email into the Group Inbox would be a great tool.

    (This is already available if the Group Shared Mailbox is added to Outlook, but a few design changes will make this feature for user-friendly and available in the desktop client.)

    801 votes
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    39 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Good news! Targeted release users can drag and drop messages and conversations into their groups in Outlook on the web. We’re actively working on bringing this to standard release users in Outlook on the web as well as for users of Outlook 2016 for Windows. You can read more about the feature here: https://support.office.com/en-us/article/Drag-messages-from-your-personal-mailbox-to-the-group-mailbox-24e809db-70e1-45b7-8d54-efac7951dc95 or participate in the Tech Community discussion here: https://techcommunity.microsoft.com/t5/Office-365-Groups/New-Drag-and-drop-conversations-into-groups/m-p/124877

  13. Add Planner task to Group Calendar and Assigned Resource Calendar automatically

    Love the ability to add task to a group with Planner but please have task that have an expiration date automatically add themselves to the Group calendar and the Assigned resource's calendar automatically.

    768 votes
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    43 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Hide private groups from GAL by default

    As soon as someone creates a private group, this should by default be hidden from GAL.

    There are PowerShell CmdLets which allow administrators to hide/show the groups from the GAL. However this is a post-facto activity. With many users and groups this is very tedious and many times we don't even come know that a group has been created by someone somwhere.

    743 votes
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    60 comments  ·  Flag idea as inappropriate…  ·  Admin →

    We’re planning to release a group privacy type called “secret groups” later this year. Private groups (those whose contents are only visible to members) will still remain in the directory. Secret groups are essentially private groups that aren’t visible in the directory by non-members.

  15. Time Zone settings for Office 365 groups

    Users and administrators should be able to change the TimeZone settings in Groups.
    if a new file is added it is always in PST Time Zone which makes no sense at all.

    You can work around this by appending this to the group URL: /_layouts/15/regionalsetng.aspx?noredirect=true

    And if you browse to the site you have to request access as access is denied even though you are the owner and creator of the group.
    This also doesn't make any sense.

    If you're in the first release you can see the "Site Settings" when clicking the Gear Icon but you are always redirected…

    712 votes
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    22 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Group-Level VIEW ONLY Permissions

    While I'd like to see some more granular permissions in general, I would like to see at a minimum a VIEW ONLY option assigned to users in a Group / Plan.

    Right now everyone is a contributor and everyone can do everything, but there are lots of situations where we want to give situational awareness to certain users, but not let them edit group documents, or potentially delete things (not out of malice, but just unawareness).

    You already get at least the basic Viewer/Contributor model on most other services, like SharePoint team sites, Yammer groups, almost all of the project…

    709 votes
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    44 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Calendar permissions

    Please make it possible to set Calendar permissions to read only so that it's possible to have a group calendar that can only be edited by selected members of the group.

    617 votes
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    34 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Microsoft Planner create multiple plans per group

    To have an Office 365 group for our team is a great idea. However, the team I'm on has multiple projects ongoing, and having to create a new group for each plan and then to assign permissions for each plan and manage documents, conversations, etc all in separate plans is an excess.
    Better to be able to label documents, conversations, emails with each plan and to allow multiple plans than to have to manage all the plans separately and create groups that will be needless after the project is complete.

    566 votes
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    27 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Remove the ability for users to unsubscribe from a group.

    Currently there is no option to prevent users from unsubscribing to an O365 group. This can cause undesired behavior for communications to specfic groups or manditory groups such as ALL@company.com.

    550 votes
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    38 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Ability to Customize Office 365 Group's Welcome Email/Message

    Since the Office 365 groups are now the center stage/focal point for the majority of the Office 365 products/services, it will be great to have the ability to send the customized welcome emails whenever we add someone to the group either via the user interface or using Microsoft Graph API.

    This functionality can be set at Tenant level or at individual Office 365 group level. By default, it should be off.

    The reason this functionality is important because the default welcome message does not contain enough information to let the users know what this group is about and what will…

    526 votes
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    9 comments  ·  Flag idea as inappropriate…  ·  Admin →

    While you cannot customize the default welcome mail for Office 365 Groups, disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup

    Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.

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