Office 365 Groups
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Welcome! This is your place to share ideas on how we can make the Groups feature in Office 365 even better. While we cannot respond to every post, we are committed to reviewing each one.
How it works
- Check out the ideas others have suggested and vote on your favorites
- If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
- Include only one idea or suggestion per post
Thanks for joining our community and helping improve Office 365 Groups!
Need Tech Support? Please see the Sites and document sharing forum in the O365 Community.
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Convert Shared Mailbox to Office 365 Group
There should be an option to convert a shared mailbox to an office 365 group especially since the Office 365 Group is the newer better version of the Shared mailbox and there is no way to convert.
4,004 votesThanks for your feedback. We are currently thinking about this. Can you please let us know what scenarios your organization uses shared mailboxes for and what options do you use. This will help us.
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Allow users to create folders within 365 Group Conversations / mailboxes
To really replace Shared Mailboxes our users need to be able to quickly categorize incoming emails and show that actions have been completed by dragging and dropping emails to a named folder in outlook.
For example accounts payable shared mailbox allows any member of the accounts team to drag an invoice email to another folder to show that it has been entered for processing
3,807 votesHello, I’m updating the status of this UserVoice suggestion back to “thinking about it”, as it appears the previous status update was misleading. The core of the suggestion is to allow folders.
Keep on posting on this suggestion to create folders within group mailbox.
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Add security groups to Office 365 groups
I need a way of making security groups part of an Office 365 group. I want to be able to add users to a security group and then they are automatically a member of a Office 365 group.
Dynamic group membership only appears to work for user attribute values and not their group membership.
3,724 votesWe have announced that Group Owners will be able to leverage existing groups to drive membership in Office 365 Groups.
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Be able to Nest Groups like Distribution Groups
Be able to Nest Groups like Distribution Groups. I decided to convert a lot of our team DGs to O365 groups without realizing I wouldn't be able to nest them
3,250 votesWe have announced that Group Owners will be able to leverage existing groups to drive membership in Office 365 Groups.
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Improve the renaming functionality of Office 365 groups.
When you rename an Office 365 group, only the display name changes. It is not possible to edit the email address or the name of the OneDrive associated to the group. This is confusing, especially for OneDrive.
It should be possible to change all names associated with the group when renaming.
1,815 votesTo change the email address of the group, follow the best answer here: https://answers.microsoft.com/en-us/msoffice/forum/msoffice_o365admin-mso_exchon-mso_o365b/how-to-add-an-email-alias-to-an-o365-group/79d94383-442a-4e3a-ac62-4ff1ea8af962.
We’re working on renaming the Team Site. Stay tuned.
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Change groups sites/URL URL.
Today when you create a group, it is created under the "/sites" managed path. Please change this so we always can have complete governance over the /sites-path. So when we want to create new site-collections you won't get URL-conflicts.
1,626 votes -
Ability to hide Groups that are considered "private"
When creating groups, or after the fact with a PowerShell command, all the ability to set a hide=True attribute so that the group is not visible when viewing all. Several other elements such as distribution lists and security groups can be hidden so why not allow the ability to hide Groups. This will allow groups to exist that are truly "private". This would be very helpful for groups that need a bit more privacy in order to operate using the Groups functionality beyond the invite only capability.
1,474 votesThanks for the feedback. We are considering implementation of “Secret groups” in the near future.
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Group SharePoint site URLs
With the onboarding of Teams, there are some groups out there that have changed their Group Name. While as a Global Admin I know I can successfully change the display name and email address of said group via powershell, but there doesn't seem to be a way to change the SharePointSiteURL, SharePointDocumentsURL & SharePointNotebookURL of the group.
This means that the only way for a Group to have the URL of their choice is by recreating it with the new name, which wipes out all the content of their current group. We should have a way to change the SharePoint…
1,153 votesWe’re working on the ability to change the SharePoint site URL associated with an Office 365 Group.
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Enable Group calendars in Outlook for iOS
I really hope the Outlook Groups app is just a temporary solution. It's completely unusable and a terrible UI with regards to calendaring. No week or month view, no ability to see your personal calendar at the same time to check for availability or conflicts. We have many users who live on their iPhones throughout the day with little or no access to the desktop apps. Please add Group calendars directly to Outlook for iOS.
1,025 votesThanks for the feedback. We are planning to bring group calendar to Outlook iOS and Android app in the near future.
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enable Office 365 Groups calendars in Outlook mobile app.
There is no option to view office 365 groups calendars on outlook for mobile (android and iphone)
999 votesWe’re working on it. Stay tuned.
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Disable email notifiations when assiging to group
For an admin adding people as members to various groups, provide a way of disabling the email notifications. Use case:
- people in my org don't even know what O365 groups are and this will create confusion and potential calls to the help desk when I don't want it to.
- don't want to bug people with things they likely don't care about (at least for now).999 votes -
Planner task to appears in Outlook Desktop Client
It would be nice if the Tasks created in the planner using O365 groups would appear under the 'task' section of outlook.
953 votesHi All,
Thanks for this request. We are rolling out the links to planner boards for groups in Outlook desktop from the group card, so that should help get to the planner task list.
This request seems to be asking for the Outlook desktop tasks list to also show planner tasks. Can you help us understand the use cases and details on the actions you expect to perform with planner tasks in Outlook?Thanks.
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Calendar permissions
Please make it possible to set Calendar permissions to read only so that it's possible to have a group calendar that can only be edited by selected members of the group.
939 votesThanks for the request. Currently there is a way to set this property through powershell for groups, but it only works for users in OWA. We have this in our plans for Outlook desktop as well and will be working on it.
Thanks.
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"Drag and Drop" Email Messages into Group Inbox within Outlook
Also provide "drag and drop" functionality within Outlook. Sometimes a conversion will take place outside of the Group, but that conversation may be important to the Group. Have the function to "drag and drop" an email into the Group Inbox would be a great tool.
(This is already available if the Group Shared Mailbox is added to Outlook, but a few design changes will make this feature for user-friendly and available in the desktop client.)
890 votesGood news! Targeted release users can drag and drop messages and conversations into their groups in Outlook on the web. We’re actively working on bringing this to standard release users in Outlook on the web as well as for users of Outlook 2016 for Windows. You can read more about the feature here: https://support.office.com/en-us/article/Drag-messages-from-your-personal-mailbox-to-the-group-mailbox-24e809db-70e1-45b7-8d54-efac7951dc95 or participate in the Tech Community discussion here: https://techcommunity.microsoft.com/t5/Office-365-Groups/New-Drag-and-drop-conversations-into-groups/m-p/124877
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Time Zone settings for Office 365 groups
Users and administrators should be able to change the TimeZone settings in Groups.
if a new file is added it is always in PST Time Zone which makes no sense at all.You can work around this by appending this to the group URL: /_layouts/15/regionalsetng.aspx?noredirect=true
And if you browse to the site you have to request access as access is denied even though you are the owner and creator of the group.
This also doesn't make any sense.If you're in the first release you can see the "Site Settings" when clicking the Gear Icon but you are always redirected…
870 votesWe’re considering how this could be implemented across the group identity.
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Hide private groups from GAL by default
As soon as someone creates a private group, this should by default be hidden from GAL.
There are PowerShell CmdLets which allow administrators to hide/show the groups from the GAL. However this is a post-facto activity. With many users and groups this is very tedious and many times we don't even come know that a group has been created by someone somwhere.
856 votesWe’ve completed work to hide groups from Outlook (GAL, left nav, and name resolution) that were created as a result of a new Team in Microsoft Teams. Additional Groups can also be hidden using the HiddenFromExchangeClientsEnabled flag. We’re now evaluating if there are additional scenarios that need to be supported.
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Add Planner task to Group Calendar and Assigned Resource Calendar automatically
Love the ability to add task to a group with Planner but please have task that have an expiration date automatically add themselves to the Group calendar and the Assigned resource's calendar automatically.
823 votesWe’re exploring options for how to surface tasks from various endpoints into the right user experiences.
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Group-Level VIEW ONLY Permissions
While I'd like to see some more granular permissions in general, I would like to see at a minimum a VIEW ONLY option assigned to users in a Group / Plan.
Right now everyone is a contributor and everyone can do everything, but there are lots of situations where we want to give situational awareness to certain users, but not let them edit group documents, or potentially delete things (not out of malice, but just unawareness).
You already get at least the basic Viewer/Contributor model on most other services, like SharePoint team sites, Yammer groups, almost all of the project…
809 votesyou can do this in SharePoint today (i.e. put all members into Read Only permission bucket)
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Import/Export 365 Group Calendars calendars from file (eg csv)
Like you can with an Exchange account.
768 votes -
Ability to Customize Office 365 Group's Welcome Email/Message
Since the Office 365 groups are now the center stage/focal point for the majority of the Office 365 products/services, it will be great to have the ability to send the customized welcome emails whenever we add someone to the group either via the user interface or using Microsoft Graph API.
This functionality can be set at Tenant level or at individual Office 365 group level. By default, it should be off.
The reason this functionality is important because the default welcome message does not contain enough information to let the users know what this group is about and what will…
743 votesWhile you cannot customize the default welcome mail for Office 365 Groups, disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup
Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.
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