Microsoft 365 Groups
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Welcome! This is your place to share ideas on how we can make Microsoft 365 Groups even better. While we cannot respond to every post, we are committed to reviewing each one.
How it works
- Check out the ideas others have suggested and vote on your favorites
- If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
- Include only one idea or suggestion per post
Thanks for joining our community and helping improve Microsoft 365 Groups!
Need Tech Support? Please see the Microsoft 365 Groups Tech Community.
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Convert Shared Mailbox to Office 365 Group
There should be an option to convert a shared mailbox to an office 365 group especially since the Office 365 Group is the newer better version of the Shared mailbox and there is no way to convert.
4,346 votesThanks to all of you for your feedback on this item. We’ve taken note that interest in this particular request has increased. Please continue to provide your feedback as we assess the priority in relation to other initiatives the teams have committed. Thank you!
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Add security groups to Office 365 groups
I need a way of making security groups part of an Office 365 group. I want to be able to add users to a security group and then they are automatically a member of a Office 365 group.
Dynamic group membership only appears to work for user attribute values and not their group membership.
4,073 votesThanks to everyone for your feedback and votes on this item. We’re working through a couple of options and hope to have more information shortly. It’s a very difficult problem to solve since group membership is consumed across many different aspects of Microsoft 365. Thanks for your patience and keep the feedback coming!
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Allow users to create folders within 365 Group Conversations / mailboxes
To really replace Shared Mailboxes our users need to be able to quickly categorize incoming emails and show that actions have been completed by dragging and dropping emails to a named folder in outlook.
For example accounts payable shared mailbox allows any member of the accounts team to drag an invoice email to another folder to show that it has been entered for processing
3,967 votesthinking about it ·
AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
Thanks to all of you for your feedback on this item. We know that folder creation is still a high priority request from our customers. Please continue to provide your feedback as we assess the priority in relation to other initiatives the Outlook teams have committed. Thank you!
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Be able to Nest Groups like Distribution Groups
Be able to Nest Groups like Distribution Groups. I decided to convert a lot of our team DGs to O365 groups without realizing I wouldn't be able to nest them
3,961 votesThanks to everyone for your feedback and votes on this item. We’re working through a couple of options and hope to have more information shortly. It’s a very difficult problem to solve since group membership is consumed across many different aspects of Microsoft 365. Thanks for your patience and keep the feedback coming!
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Change groups sites/URL URL.
Today when you create a group, it is created under the "/sites" managed path. Please change this so we always can have complete governance over the /sites-path. So when we want to create new site-collections you won't get URL-conflicts.
1,624 votestry this instead ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
We’ve recently shipped the ability to change the SharePoint Site URL associated with a Microsoft 365 Group (formerly Office 365 Group). https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=56205. This can be done via the SharePoint Admin Center. The site URL can be changed on a per-site basis, but currently we don’t have plans to allow admins to change the global default from “/sites” to something different.
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Ability to hide Groups that are considered "private"
When creating groups, or after the fact with a PowerShell command, all the ability to set a hide=True attribute so that the group is not visible when viewing all. Several other elements such as distribution lists and security groups can be hidden so why not allow the ability to hide Groups. This will allow groups to exist that are truly "private". This would be very helpful for groups that need a bit more privacy in order to operate using the Groups functionality beyond the invite only capability.
1,490 votes“Secret groups” is still on the Microsoft 365 Groups backlog, but there is no delivery date available at this time.
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Disable email notifiations when assiging to group
For an admin adding people as members to various groups, provide a way of disabling the email notifications. Use case:
- people in my org don't even know what O365 groups are and this will create confusion and potential calls to the help desk when I don't want it to.
- don't want to bug people with things they likely don't care about (at least for now).1,062 votestry this instead ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
Disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup
Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.
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Calendar permissions
Please make it possible to set Calendar permissions to read only so that it's possible to have a group calendar that can only be edited by selected members of the group.
977 votesThanks for the request. Currently there is a way to set this property through powershell for groups, but it only works for users in OWA. We have this in our plans for Outlook desktop as well and will be working on it.
Thanks.
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Planner task to appears in Outlook Desktop Client
It would be nice if the Tasks created in the planner using O365 groups would appear under the 'task' section of outlook.
963 votesHi All,
Thanks for this request. We are rolling out the links to planner boards for groups in Outlook desktop from the group card, so that should help get to the planner task list.
This request seems to be asking for the Outlook desktop tasks list to also show planner tasks. Can you help us understand the use cases and details on the actions you expect to perform with planner tasks in Outlook?Thanks.
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Time Zone settings for Office 365 groups
Users and administrators should be able to change the TimeZone settings in Groups.
if a new file is added it is always in PST Time Zone which makes no sense at all.You can work around this by appending this to the group URL: /_layouts/15/regionalsetng.aspx?noredirect=true
And if you browse to the site you have to request access as access is denied even though you are the owner and creator of the group.
This also doesn't make any sense.If you're in the first release you can see the "Site Settings" when clicking the Gear Icon but you are always redirected…
920 votesthinking about it ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
We’re considering how this could be implemented across the group identity.
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Hide private groups from GAL by default
As soon as someone creates a private group, this should by default be hidden from GAL.
There are PowerShell CmdLets which allow administrators to hide/show the groups from the GAL. However this is a post-facto activity. With many users and groups this is very tedious and many times we don't even come know that a group has been created by someone somwhere.
866 votesthinking about it ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
Following up on the previous update, if a workload (such as Planner) is enabled for Outlook by default, we don’t plan on hiding those groups from the GAL. The only other scenario currently under consideration where we would hide groups by default is “Secret Groups”. “Secret Groups” would be hidden from everywhere unless you are a member. “Secret groups” is on the Microsoft 365 Groups backlog, but there is no delivery date available at this time.
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Add Planner task to Group Calendar and Assigned Resource Calendar automatically
Love the ability to add task to a group with Planner but please have task that have an expiration date automatically add themselves to the Group calendar and the Assigned resource's calendar automatically.
827 votesWe’re exploring options for how to surface tasks from various endpoints into the right user experiences.
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Group-Level VIEW ONLY Permissions
While I'd like to see some more granular permissions in general, I would like to see at a minimum a VIEW ONLY option assigned to users in a Group / Plan.
Right now everyone is a contributor and everyone can do everything, but there are lots of situations where we want to give situational awareness to certain users, but not let them edit group documents, or potentially delete things (not out of malice, but just unawareness).
You already get at least the basic Viewer/Contributor model on most other services, like SharePoint team sites, Yammer groups, almost all of the project…
812 votestry this instead ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
you can do this in SharePoint today (i.e. put all members into Read Only permission bucket)
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Import/Export 365 Group Calendars calendars from file (eg csv)
Like you can with an Exchange account.
790 votesWe’ve taken note that interest in this particular request has increased. Please continue to provide feedback on this item as we evaluate what it would take to support this scenario. Thanks!
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Ability to Customize Office 365 Group's Welcome Email/Message
Since the Office 365 groups are now the center stage/focal point for the majority of the Office 365 products/services, it will be great to have the ability to send the customized welcome emails whenever we add someone to the group either via the user interface or using Microsoft Graph API.
This functionality can be set at Tenant level or at individual Office 365 group level. By default, it should be off.
The reason this functionality is important because the default welcome message does not contain enough information to let the users know what this group is about and what will…
771 votestry this instead ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
While you cannot customize the default welcome mail for Office 365 Groups, disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup
Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.
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Remove the ability for users to unsubscribe from a group.
Currently there is no option to prevent users from unsubscribing to an O365 group. This can cause undesired behavior for communications to specfic groups or manditory groups such as ALL@company.com.
714 votesthinking about it ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
We’re still thinking about this suggestion. In the meantime, please be aware that using Dynamic Membership rules will define membership criteria that will force individuals to remain as members of a group. This issue was also highlighted in the comments below. Please keep the feedback/votes coming! Thanks!
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Office 365 Groups Expiration - Need Exclusion Feature
What’s really needed is an exclusion list, ex: Expire all groups EXCEPT for these 5 that I really really care about. All the others, let the owners decide if they want to keep them, but these 5, I keep important stuff in there, and I don’t want to sweat it about missing an email and potentially losing all that information.
Otherwise, due to the dynamic nature of groups, if I set a selected list of groups that I want to expire, I would have to keep coming back to this to keep it updated since any user can self create…576 votesthinking about it ·AdminMicrosoft 365 Groups Feedback
(Product Owner, Microsoft Office 365)
responded
Thanks for the feedback! Now that we’ve enabled Group Expiry and Expiry Autorenewal, we are evaluating the work required to implement an exclusion list. Please keep the feedback and votes coming. Thanks!
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Merge the two Office 365 Groups
We have an increasing request about mage O365 group (most typicality Planner group in to other existing group that is more actively using for file share.
User start the group in mind that using some specific feature of O365 and later find out two or three slimier group exist and want to merge into.
I would like to have feature support ted at least by the tenant global administrator or better with group's own administrator, if the person has admin role in both group.
This will help tidy up the ever growing number of groups and better use by end…
497 votesWe’ve taken note that interest in this particular request has increased. Please continue to provide feedback on this item as we evaluate what it would take to support this scenario. Thanks!
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Prevent users from leaving group (as an option for admin)
The possibility to leave the group is an important part of the group. But many times such group leaving possibility is not welcome at all.
In companies where admin needs to have control over many aspect it is somethign which definitely worry them.This affects mostly Office 365 groups, which are used for company departments.
The email sender in a company needs to be sure that the email will be sent to all demartment members.
In distribution list it was prohibited for users to leave the group and as we know Office365 grops are well replacing the distribution lists.
Please…372 votesThanks for the feedback on this scenario. We’re considering adding this to the backlog.
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Create new group from template and/or existing group
To ensure consistent Groups across the organization, be able to create a new group from an existing group, keeping the structure (Navigation/sub-sites, Library folders, Notebook sections, Planner buckets..) without the content/documents
294 votesWe’re considering what it would take to support this feature, but it’s not scheduled on the backlog as of yet.
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