Allow calendar appointments to be created without inviting all Group members
Right now, when you create a calendar appointment, the group itself is automatically invited, and so the calendar functions like a distribution list, inviting all the members of the Group.
We would like the calendar to have the ability to act more like a separate calendar, or a teamsite calendar. The overlay function would be powerful if we could use the calendar for ... say a leave/Out of office calendar and overlay it over our own calendar.
We shipped the ability to add an appointment that is only shown in the groups calendar. The minimum build to get this feature is 16.0.8429.1000, and the flight is now rolling out to Insiders fast, and will rollout to the other channels in the regular cadence over the next few months.
Yes, agree that these invitations should be opt in.
This has become a major issue with my organization and their adoption of Groups. They love the idea of having a shared calendar to more easily schedule resources like GoToMeeting or conference rooms, but it becomes a major hassle when everyone in the group receives a meeting invite to a meeting they aren't a part of.
We want to add appointments and events into the Group Calendar and make it function as a team calendar. The current requirement to send new appt's as an invitation is creating scheduling conflicts and overlap that make the process burdensome.
Matt Mendenhall commented
I agree that this should be an option. Most of the time when I am creating a group, they initially come to me asking for a calendar. It's a tough sell when they run into roadblocks like this. Another one is different permissions levels for calendars as well.
Glen Schaefer commented
I agree the group calendar is useless at the moment and our staff refuse to use as they get too many emails and invites, especially when the meeting times change.
Why can't Office 365 provide a simple team calendar that lists various meetings and events that staff can view whenever they want, and if they want to get notified and reminded choose to do so individually (subscribe)?
Honestly think MS just don't get it sometimes.
Helen Clough commented
I supervise a team of trainers who deliver live events. I'd like to use the calendar to input all events and have an overview of upcoming commitments. It would also be beneficial if the trainer delivering the event was sent an appointment to add to their own calendar. However, with the current set-up either all or no group members are sent the appointment request. It would be great if this could be fixed. Thanks.
Jessica Peters commented
We are using this function to keep track of athletic events at high schools and it is getting ridiculous when almost 30 events a day are coming in when new seasons are starting.
Please help up fix this!
This is frustrating, ideally the group calendar should allow events to be added where only specifically selected group members are invited to attend.
Enforcing the requirement that all group members be invited really limits the usefulness of the group's calendar.
Brent Ellis commented
Just trying to implement Groups and shift events over from SharePoint calendars, and seeing this behavior. Users are NOT subscribed, and yet still get invites to everything.
We primarily use it for out of office, vacation, major events, deadlines, milestones.
Very rarely are the calendar entries something that users should actually be invited to. I really hope this gets priority ASAP....
Marlo Bell commented
Agree that this makes no sense...if I want to create a Group Meeting, I'll create a group meeting...if I create an appointment...I want an appointment. The use case I'm thinking of specifically is putting vacation, business travel, or other FYI type of activities that the Group will want to see...but not be invited to.
Anna Lee commented
I really have the same problem here. even I didn't subscribe to the group but still I got to receive all those event in the group which creates clutter to the calendar. It seemed to me is a bug
Ludovic LM commented
Now that the group calendar events show up in the Outlook groups app on Windows phone, I was about to start using the calendar for our entire team. If all the appointments on the group calendar also show up on their own calendar, it'll just clutter up their own calendar so this isn't too useful at the moment.
J Yates commented
There was another idea similar to this, but it seems to have dissappeared. While I get that it's very helpful to have subscribers accept or reject calendar meetings, it also defeats using the calendar as more than a calendar for meeting requests. If we want to use the calendar for appointments (as a shared calendar for example), every subscriber must accept those appointments - which is unnecessary. While the recourse may be to unsubscribe, they may want to be notified of files and emails - it seems like the best option is to segregate the subscriptions between each of the resources. Subscribers aren't notified of files that are added, why are they notified of appointments and emails by default?
Ludovic LM commented
I assume you know that group members are only invited (on their calendar) IF THEY SUBSCRIBE ...it's not true for the moment... EVEN if the member don't subscribe ... the event message is sent into his mailbox ...
So is it a bug ? ... if you subscrib, it seems normal to receive invitation in both mailbox (groups and personal) but if you don't subscribe logically the inviation will be sent only in the groups mailbox/conversation ...
Dan Holme commented
I assume you know that group members are only invited (on their calendar) IF THEY SUBSCRIBE. If they are not subscribed, they are not invited. I agree that the functionality needs to be split, for sure... but if this helps you in your scenario....
This could also be implemented as an opt-in/out for members similar to the discussion subscription setting, or set at a group calendar level. In our case, have a need to allow an office admin to create events on Group calendars but he doesn't want all of those events on his personal calendar.