Allow calendar appointments to be created without inviting all Group members
Right now, when you create a calendar appointment, the group itself is automatically invited, and so the calendar functions like a distribution list, inviting all the members of the Group.
We would like the calendar to have the ability to act more like a separate calendar, or a teamsite calendar. The overlay function would be powerful if we could use the calendar for ... say a leave/Out of office calendar and overlay it over our own calendar.
We shipped the ability to add an appointment that is only shown in the groups calendar. The minimum build to get this feature is 16.0.8429.1000, and the flight is now rolling out to Insiders fast, and will rollout to the other channels in the regular cadence over the next few months.
Microsoft - I sing your praises so much, but then at other times I have my head in my hands in despair. How can this possibly be soooooooo difficult to get right? Like the other comments on this thread, I just want to be able to add appointments onto a group calendar without all group members necessarily being invited. Please, please fix!
This is terrible, you should be allowed to only invite select participants on group calendars.
Agree. We sometimes just want to send a leave request to 1 or two people. It doesn't help if you need to add 1 person it adds in the group again.
Roy Sharp commented
Simon Young commented
Please reopen this idea, as the "fix" is not working as evidenced by many comments on this thread. We simply want to be able to uncheck that box "send a meeting invitation to group members". Please let us do this.
Hm. Again O365 makes me disappointed=(. And obviously no solution in sight?? I´m really trying to get eihter Groups and/or Teams to work, but time after time I meet problems. So the only solution I have in this is to let my team use a separate calendar within at separate mailbox, and not use the Group calendar. My idea was to let the Group website be "the place" where they have everything OR use Outlook as the startpoint to reach both calendar, documents, onenote. But no=(.
Shane Power commented
"It would be great to have something like an "Add Calendar Note", which puts information on the calendar without it being a meeting invite.”
Just preparing to migrate to Office 365 group calendars. Reading this thread, it's amazing that this issue persists after 2+ years of feedback.
It would be great to have something like an "Add Calendar Note", which puts information on the calendar without it being a meeting invite.
Derek Brackbill commented
This is not working as expected. There is a checkbox to uncheck for 'Send an invitation to the group' but as soon as you add a person to invite, the check reappears and the box is grayed out.
We need the ability to not invite the whole group and just send to people invited. In my opinion, the box should be unchecked by default or we should have the ability to keep it unchecked by default
Jay H commented
I don't think this is working correctly. Build 8431.2079. I created an appointment in our Group calendar but, when I went to invite specific team members to that appointment, the group distribution was automatically added to the meeting. I deleted the group from the attendee list and added specific members manually, but the members never received an invite to the meeting (but the meeting still shows those members as attendees). This creates a really bad situation where the organizer thinks they have created a valid meeting request but is the only one who is aware of meeting's the existence.
OK. I think I have the 'new feature'. There is a checkbox, 'Send an invitation to the group'. Great. Uncheck that . But.... if you invite anyone, the checkbox becomes checked and the invite goes to EVERYONE in the Group.... what good is that!!!
The point was to create a Group calendar item, invite the desired people, but make the event easily seen by other members of the Group... without cluttering their inbox and calendars...
so, the way it its now, you can have a group calendar item, but you cannot invite anyone.... great.
try again.. but, it'll be another two years... perfect. thanks.
Boom, It's Done... It was over 2 years ago the request was submitted... that's not 'Boom'...
David Beaumier commented
Good news! @Admin, can you provide an hyperlink to the official documentation for this new feature. I'd like to enable this feature for some of our groups.
Ralph Machholz commented
Why this? Let's say for informal appointments (vacation of the team members, etc.) Yes this it's definitely needed in real life scenarios!
The problem with unsubscribing is that the user is then unsubscribed from the emails (conversations).
Chris Hoche commented
I agree with most of what's been discussed here. I feel like right now, if we even had the option to change the default to either be checked or unchecked via PowerShell, that would suffice. The issue for us is that we want teams to use the calendar thru Outlook, where there's no box to check/uncheck. PowerShell option to set the default to not send out the invite would work for my needs.
Daniel Smith commented
Where is Microsoft on this? We have staff members who are members of upwards of 20+ groups. Having the events from each group's calendar automatically appear on their personal calendars is making the use of calendaring in general impossible to manage. Can you imagine looking at a "Tuesday" and seeing 40-50 events appear? What use is that?
Allow us to configure Office 365 Group Calendars to only keep their events to themselves! We don't want notifications or intermingling with our personal calendars, yet we DO want to keep the "Distribution List" functionality of the groups intact and separate!
Roy Sharp commented
Any response / timeline from Microsoft on this?
After enthusiastically embracing the idea of groups these are real barriers to staff using them.
I strongly agree that events without attendees, saving to group storage, and consistency between Outlook and OWA are critical functionality, can we please know when they are going to be included?
It does not make sense the checkbox is implemented in OWA and not in Outlook. Telling my users they have to switch to OWA just to create group events is embarassing and not acceptable,
cannot believe this issue has been around for year
Another example of a basic thing missing is saving an email attachment to a group/sharepoint document library from OWA. There is not any option other than saving it to onedrive or local. Or attaching a sharepoint site document from OWA, you are only allowed to attach group documents.
Or the schedule assistant still missing in the Outlook app for Android which prevents you from checking the schedule for someone when creating an event.
If Microsoft wants to encourage migrations to Office365 they better spend more resources in enhancing core functionalities rather than implementing hundreds of apps that 1% of the users are interested in.
Kellie Atkins commented
I agree. Our company just migrated from outlook 2010 to office 365. We're utilizing the group calendar option for each division. Unfortunately, all members in the group calendar are notified any time an event or a memeber is added. Also, the separate group calendar combines within their personal calendar. All members expressed great dissatisfaction and annoyance with the persistent Constance notifications and lack of a separate calendar displayed. I hope is understandable. I'm still becoming familiar with the new application. I hope someone has a solution.