Allow calendar appointments to be created without inviting all Group members
Right now, when you create a calendar appointment, the group itself is automatically invited, and so the calendar functions like a distribution list, inviting all the members of the Group.
We would like the calendar to have the ability to act more like a separate calendar, or a teamsite calendar. The overlay function would be powerful if we could use the calendar for ... say a leave/Out of office calendar and overlay it over our own calendar.
We shipped the ability to add an appointment that is only shown in the groups calendar. The minimum build to get this feature is 16.0.8429.1000, and the flight is now rolling out to Insiders fast, and will rollout to the other channels in the regular cadence over the next few months.
@ John.LaBonte. I remember seeing that option as he was scrolling through PowerShell group options, but I don't believe that is the one that he changed. If I can find out then I will update this posting with the line he changed. The Microsoft rep said he would update this UserVoice page with the solution, but I see nothing has come through from Microsoft, yet.
John LaBonte commented
I think the option you are referring to Kristopher is AlwaysSubscribeMembersToCalendarEvents
This was fixed for us with the help of our local-global admin and a Microsoft Premier Support Rep named Tereence. I don't know exactly how, but the global admin changed a particular group setting in PowerShell and it fixed it. We had to remove and re-add all of the members for the change to take effect though (including the owner). Now, as long as people email meetings to the group email address (without expanding it), it goes to the group calendar and not to the individuals!!! Thanks Tereence.
Please provide an administrative/owner solution for this! I implemented an O365 group as the premier solution for a PTO calendar for our department, but when PTO "meetings" are scheduled to it they go to everyone's inbox. It is not satisfactory for this to only be as an appointment because we need to be able to add the group, as well as the individual's manager and subordinates directly which works best as a meeting. Also, PLEASE make O365 group event categorization a thing...!
I was able to configure a group (automatically created when creating a Team) through https://admin.microsoft.com/Adminportal/Home#/groups and currently it's not spamming all members as required.
Search and Edit the group. Make sure the following options under general settings have been DISABLED:
- "Send copies of group conversations and events to group members"
- "Hide from my organisation's global address list."
I have noticed some differences when sending the invite through outlook, though I am not sure why this happens (yet).
You'll want to make sure the meeting is sent to the e-mailadress corresponding to the group, rather than have Outlook resolve/name check that e-mail adress into a DL.
Comeone guys we need an update. My Managers are starting to lose faith in Teams because of it.
This is incredibly frustrating. Any update on a fix? Currently, it works when using outlook web but through client it invites the entire group by default. Additionally, if I create the initial calendar event on the web (leaving out the 365 group) and then make a change to the event in the Win10 client, it by default puts the 365 group back in.
I agree this is NOT DONE!! We use this group calendar as a central place for the team to record vacations and the only place it needs to show up is the group calendar.
Bill Miller commented
So we have noticed that editing an existing event adds "group members" as a required attendee, only when using the Outlook Win10 client. When using outlook.office.com, the UX does not do this, nor should it.
Well I just spammed everyone in the group with an invite, even though I removed the group from the invite list. This is a rather annoying issue that is still present
I have a client who this is driving slowly mad too! Any fix on the horizon?!?
Chris Afshar commented
Sir, you do understand that this is a HUGE frustration for all the companies all around the world using Microsoft Office365 and needs to be fixed ASAP. Right?
I'm using a group calendar to handle booking setups. We want the record of bookings to show up on a calendar, but the resource being booked is an outside vendor -- set up by our HR department. So, we don't have any internal users/staff for the bookings, but want a record of who is meeting with the outside vendor at what time. When a booking is created and the "staff" (the group email account) is scheduled, any person who is a member of that group gets an appointment on their personal calendar. No invite (I turned off the follow in the group settings) -- but it still books on my personal calendar. I should be able to choose whether to show those and not have to manually deal with each one.
I have used the option to "Send a meeting invitation to group members" for about two years and it worked great! I just clear the checkbox when entering an event that I don't need to email out. Since I use the Teams Calendar as an overview this works very well to have all information in one place. At the moment I have issues with this calendar since the checkbox to send group invitations is not working and neither is adding names individually, and that's creating a problem. Is this getting fixed?
Unbelievable this hasn't been resolved by Microsoft yet! We need the ability to specific attendees when a group event is created using Microsoft Flow.
This is such a huge fail on Microsoft's part and it seems like they have no intention of fixing it. Adding an event/appointment to a group calendar, even telling it not to invite the group, as soon as you send it, it still invites the group. So everyone gets flooded with spam invites and thinks they need to show up to meetings that they should not be at. This is very annoying and makes this a useless piece of junk. Get it together already and get this fixed please.
Agree, this is a huge issue that Microsoft needs to pay attention to.
This is still very broken - and my users are frustrated with all the invites/notifications they receive. Your MS support seems incapable of fixing the problem for us; I've tried through multiple support tickets. Please Microsoft, get a fix in for this.
PLEASE PLEASE PLEASE Microsoft … this is NOT done! I can create an appointment in a Group calendar with no invites which doesn't send a notification / invite to anyone … great. BUT, as soon as I invite a single person, it automatically sends the invite to all Group members. Imagine I'm working on a project which has its own group - the Group calendar needs to show all project appointments, but only specific people need to be invited to each. Having all appointments automatically added to everyone's calendar makes it completely unusable.
Please can this be resolved? There is also no way to create a group calendar event without sending out an invite to the whole group and just as important, there is no way to do this via MS Graph.
A lot of the time, senior members of a company are assigned to groups to overview and gain access to the content and materials (including conversations and events), but they definitely do not want to be sent an invite. If you implicitly do not set the group as an attendee (or perhaps there is an attribute to do so), then it should not send out the invite. If a member of staff is a designated attendee, they still need to be able to add the event into their personal calendar. It would be great if this can be fixed at the MS Graph level as well as in the UI. This is a serious barrier to adoption for groups and it can cause an absolute embarrassment when migrating calendar events from a different source.