Add or delete appointment or event on Group calendar in Outlook 2016 without sending email to group members. This is possible on 365 online.
There are times when I want to put in my travel information on the calendar function, for example, so I do not need this to be an appointment where I invite everyone in the group. The online platform allows you to "uncheck" the box "send invitation to the group", which solves this problem, but on Outlook 2016, you cannot do this, it always sends an invitation. This could be fixed.
The group calendar also has no option to publish. We have 50 staff in a school all inputting events on the calendar but we cannot publish the calendar to our website so our students and parents can view it. Seems ridiculous not to have such a basic function...
We have a department calendar that we would like to use only for each individual group member to put their vacation and times that they are out of the office at client meetings and we don't want anyone else to be sent invites from this calendar.
The majority of us all use Outlook because it is easier to schedule skype meetings in Outlook and we would like a check box that is defaulted to NOT send out an invite to then entire group so there is no confusion.
I hope this is an option soon!
David Beaumier commented
This is a really annoying issue for our users. I've even been told by some users that they won't use the group calendar until this gets fixed :-(
Adding the checkbox to Outlook as suggested would help, but why not add a setting at the group level to default this value? This way, each group could decide which behavior is best for them.
This related suggestion should be fixed too: https://office365.uservoice.com/forums/286611-office-365-groups/suggestions/31405348-allow-group-calendar-appointments-and-including-a
Tom Soraoka commented
I would like to be able to configure that checkbox so its unchecked by default. There's about 30 people in my group, and everyone gets notified of their personal vacation plans that no one cares about. But because people forget to uncheck that box, everyone gets notified.
Harald Huber commented
without this feature the groups-calendar is not really useful
Bill Blais commented
Totally agree. This is the core problem for my users.
There's a related suggestion linked below, but the above suggestion's seemingly simple Outlook 2016 fix would eliminate the problem for us (and presumably any other environments split between the online and local clients).
Rich Kettley commented
I would really like this feature. We have a group where we would like to put our travel so others can see when we are in a specific office and we don't overlap. The problem is we don't want to invite the "group" to the event as it will send an invitation to everyone. If we put the event directly on the group's calendar and say "don't invite" that is helpful, but then It's not on my calendar.
The best option would be to put the event on my calendar, invite the group (so it lands on the group calendar), but have the option to either send or not send an invite to the rest of the group members.