Microsoft teams and OneNote Notebook integration
Even though on https://support.office.com/en-us/article/Frequently-asked-questions-about-Microsoft-Teams-%E2%80%93-Admin-Help-05cbe533-2181-4e95-a4b0-52cd7695fafc it states you can keep using your existing OneNote when you add Teams functionality to an existing Office 365 Group this is a bit misleading.
It in essence creates a new section per team channel in the notebook but all the content you previously created in the Notebook in the Office 365 Group is not visible in the 'Notes' tab in Microsoft Teams and as such is not usabel/accessible from the Teams client.
Very annoying and not quite sure why this was an accepted design choice by MS.
We’re investigating how to move this feedback to the Microsoft Teams User Voice located here: https://microsoftteams.uservoice.com/forums/555103-public
James Read commented
Any progress being made on this?
Honestly, Microsoft products are becoming a joke.
We added one note tabs for existing one note note books to each team channel, but only the creator of teh team could open the tab. After much fiddling around, the other team members got online access, but they cannot from there open the onenote desktop application.
IT seems that there is a similar problem outside of Teams, because if you share an online note book, the sharee cannot open it with teh desktop application. Apparently, what you have to do is export the book to a OnePackage file and save and share this. Of course, there is no microsoft literature online about this. Microsoft treats its customers with utter contempt, leavingthem floundering around wasting hours trying to solve the issue. W eonly discovered teh work-around by contacting the Australian O365 agent for MS who indicated that they were very well aware of the issue a they had logged 100s of complaints about it and had encountered the same issue themselves. Apparently, it is a design flaw, as One NOte was originally soleley web-based and tehy tacked the desktop side onto it later (very very badly.....) FFS MS get your act together and treat your customers with some respect.,
Nick Pettijohn commented
Teams is more focused. Jumping out to OneNote to see the whole workbook is easy, if you want to do that.
Nick Pettijohn commented
Today, we noticed that when adding OneNote content to a channel, the default behavior is now to invite the user to create a new notebook in Shared Documents on the associated team site, rather than automatically creating a new section associated with the channel in the primary notebook for the site in Site Assets. There is no option that easily allows you to opt for the old behavior we have learned to like.
I think it would be most valuable to have a Team\Channel\Tab linked OneNote Notebook per Channel instead of a Section Tab in the main Groups/Team OneNote. As others have said, it's not very useful as is.
Mark Sopuch commented
Yammer just had Notes ripped out to assist with clarifying that Onenote needs to be used via O365 group resources there/everywhere. I'm requesting that it be made clearer about whether it's 1x OneNote intended per group, and how others are expected to be created and accessed.
The OneNote showing in Yammer and in Teams suggests just one Team Onenote but doesn't prescribe a section per channel or any idea specifically that at least one commentor reported.
You can add more Notebooks in Files of either environment, and possibly not agreeing with some commentors here, but how much extra utility/mileage does a single team Onenote actually have above being able to make more in the Files section?
Are we supposed to use the team Onenote as a site map of sorts? A default Team Onenote is too unfocussed to be a default in my opinion and it should be removed. i.e. leave it to Files everywhere and links in Yammer or Tabs in Teams to put them as default workspace items.
Richard Nelson commented
Opening the Files in SharePoint, then creating a new notebook works perfectly, and the file appears in Teams/Files - however, it's not possible to open the Notebook from within Teams - it gives a file access error.
It should be possible to select New NoteBook in the same way it's possible to select new excel, new word etc.
As the OP said the integration between OneNote and Teams needs to be improved.
agree. this needs to be done asap.
+1 If I navigate from my Team to the SharePoint tab, and then choose to "Open in SharePoint" I can see the full notebooks, but this is clunky. I don't want my team to have to open sharepoint to see our notebook. This seems an odd choice, and one I hope can be changed soon if Teams is to take off.
Ian Bennett commented
Just to add to my previous comments, following point 1 of my suggestion would also remove the need to prefix sections with the channel name.
Ian Bennett commented
I've had limited success by creating a new page in Teams, then deleting it in OneNote and renaming the original section to that given to the new page. It's pretty ugly though.
Another issue I have is that Teams appears to pick an existing notebook under a folder with the same name as the channel. But thereafter it uses the same notebook even for OneNote tabs created in different channels. If anyone moves or renames the notebook in OneDrive all your Note tabs in Teams will break. In Teams you have no visibility over where notebooks are created. Therefore I would suggest the following:
1. By default create a folder for each channel in OneDrive
2. Create a new notebook for each channel under the folder
3. Allow users to override by explicitly selecting notebooks for the tab
4. Reference notebooks by document ID so the links don't break if renamed/moved (but show current path to users)