Disable email notifiations when assiging to group
For an admin adding people as members to various groups, provide a way of disabling the email notifications. Use case:
- people in my org don't even know what O365 groups are and this will create confusion and potential calls to the help desk when I don't want it to.
- don't want to bug people with things they likely don't care about (at least for now).
Disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup
Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.
Joerg Renggli commented
This is still an issue in 2019 !!
A worse situation happened to us. We created a dynamic group for guest users to use for SharePoint permissions, and the welcome email went out to all of them containing a list of members of the group! There needs to be a way to suppress this email just like you can when creating a SharePoint group. In any case, we got around it for future membership changes with a mail rule.
Yes, there must be an option / checkbox for group owner(s) to decide whether a email notifications will be sent out or nor.
You just don’t want everyone gets email notifications sine they are added in a Group. This is way this group is not being used much now. Thx.
Echoing Lea's point, providing a checkbox so group owners can choose whether or not to send notification would definitely be preferred to a powershell script of which a relative few people can utilize.
I would like to see an option (to send or not) in the UI when you're creating the group (or at an Admin level). We don't use the default document library and that is more often than not the first link users click on the welcome email.
For prevening this via Powershell, see https://techcommunity.microsoft.com/t5/Office-365-Groups/How-to-remove-the-Welcome-Message-when-a-new-member-joins-a/td-p/56573
Paul Youngberg commented
There's a Powershell hook that's been available for this for a while. I just don't know if the moderator is actively updating these feature requests anymore.
Roman Nedzelsky commented
exactly as William Yi said. Almost possibility for Admins to disable it..
We currently need to journal emails based on a subset of users. Currently, the only way to accomplish this is to use a distribution group. When adding users to the group, we do not want users to receive notifications as the group is not intended to be used in the traditional sense; the current notification is confusing.
Ideally, to have the ability to send journal reports using additional criteria, such as by domain, would be the preferred solution.
William Yi commented
either allow admins to disable the default notification
allow admins to send a "customized content" notification email rather than the default one.
Agreed. This feature is really annoying to Education where we setup and update class groups weekly. Teachers can get multiple emails. Please can we have an option to turn off Group notifications.