Group-Level VIEW ONLY Permissions
While I'd like to see some more granular permissions in general, I would like to see at a minimum a VIEW ONLY option assigned to users in a Group / Plan.
Right now everyone is a contributor and everyone can do everything, but there are lots of situations where we want to give situational awareness to certain users, but not let them edit group documents, or potentially delete things (not out of malice, but just unawareness).
You already get at least the basic Viewer/Contributor model on most other services, like SharePoint team sites, Yammer groups, almost all of the project management tools, etc.
We’ve taken note that interest in this particular request has increased. Please continue to provide feedback on this item as we evaluate what it would take to support this scenario. Thanks!
Marek Staniewski commented
Would be good if there is a possibility to make more than read only permission. What problem would be to add different premissions to members?
In case the new member will be added he may initailly get lower permission, which is acttually in group.
I believe it is possible to have both: fixed permission as it is now and still to have chance to make them different.
Wher the group is established then all could be as it is now. This mean that all members have the same rights. But group owner should be abble to set differentiate permissions and from this moment every new member should get the lower permission the group posses.
I believe that fact that permissions cannot be changed is actually a biggest problem to use new groups in SharePoint.
What's the status on this? Really need view only permissions
I know this has been pitched before, but adding subgroups would also be helpful I believe. While having different file permissions for each user would be great, in my case, I would prefer to give a subgroup the ability to only view & edit certain Group files. Then, once the subgroups are setup and the file access for each established, I can assign users to a subgroup which would then have the permissions and file access already established. This would minimize the chance of forgetting to provide the correct access to a specific Group file(s).
What's the status on this? Really need view only permissions for Group Calendar.
I need read only on conversation.
I don't see it on roadmap.
Any news ?
Khai Do commented
Do we have an update on this topic? this is a much needed feature for our organization. I've been looking forward to see this implement!
Adam Duggan commented
Agreed! One way we'd like to use Groups is as a shared knowledge base. Users are comfortable with using an email distribution list to discuss topics and ask/answer questions, and this is a great way to archive that content in an accessible and searchable fashion. However, to open this to a broader audience requires the ability to restrict deletion of the messages (or at least restrict deletion to only messages that user created).
Brett Hinton commented
One idea that this would help with is if some members of the group could add group calendar events (but not everyone).
ACS Sys commented
I agree, sharing files without some control over how things are shared makes little sense in a group environment with multiple types of members.
Don Loughran commented
Agreed. A group creator might want to mark documents "view-only" for many reasons, none of which warrant abandoning groups for a team site or alternate storage location. In general, I think that any document storage should have the ability to restrict editing as a basic capability.
Craig Brown commented
This is a much requested feature in my org as well. We used to use Lotus Notes Team Rooms, which had more granular permissions. We like the use of groups for simplicity, however the users want more control over the data as not everything should be editable.