Microsoft 365 Groups
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Welcome! This is your place to share ideas on how we can make Microsoft 365 Groups even better. While we cannot respond to every post, we are committed to reviewing each one.
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- Check out the ideas others have suggested and vote on your favorites
- If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
- Include only one idea or suggestion per post
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Need Tech Support? Please see the Microsoft 365 Groups Tech Community.
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enable Office 365 Groups calendars in Outlook mobile app.
There is no option to view office 365 groups calendars on outlook for mobile (android and iphone)
1,016 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Calendars for Microsoft 365 Groups (formerly Office 365 Groups) can now be viewed via the Outlook mobile app on iOS and Android. Enjoy!
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Do not send email notification to Auto Renewal Active Groups
When a group is active in used, owner shall not receive any renewal email notification. The auto renewal shall be done at the backend.
0 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Renewal emails should now be suppressed if the group is going to be auto renewed. If you are not experiencing this, please file a support ticket. Thank you!
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Selectivly invite attendees to Group calendar event
We need the ability to add events to a Group calendar where only selected people are invited and notified.
The current ability to create Group calendar appointments is a step forward but not good enough. As soon as someone is invited, it changes from an appointment to an event that then sends a notification to all group members – whether subscribed to the Group or not!
DESIRED FUNCTIONALITY
- Ability to deselect Group members from a Group calendar event
- Ability to add invitees to event where only invitees are notified – either group members or non-group individuals
- Maintain…952 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Good news! We’re currently rolling this out. Details here: https://techcommunity.microsoft.com/t5/Office-365-Groups/Invite-who-you-want-in-group-calendars/td-p/522143
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Expire Groups based on inactivity
Currently group expiration is based on an renewal date, example: require the owner to renew every 6 months.
However, the risk is if the owner doesn't see the email(s) (they get three) then the group could be removed even if there is legitimate group activity going on.
We would like the group expiration to be influenced by actual group activity, so if you see the email alias associated with a group actively being used then do not delete the group, but instead send the owner an email saying "are you still using this? We won't delete it, but we just…183 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Group expiry has shipped to General Availability, along with the ability to automatically renew groups based on activity. Please reference this documentation for more details. Thanks for all the feedback!
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Ability to disable external sharing by default for newly created Office 365 Groups
Currently if external sharing is enabled at the tenant level, new Office 365 Groups also have external sharing enabled by default. If an organization only wants to allow external sharing for a limited number of Office 365 Groups, but still allow any user to create a new Office 365 Group, IT is required to manually disable external sharing on every new group that is created which is not feasible.
190 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
This functionality is supported by implementing the new Microsoft Information Protection Labels which drive group behavior. Your organization can define a default label which has external sharing disabled.
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Enable Group calendars in Outlook for iOS
I really hope the Outlook Groups app is just a temporary solution. It's completely unusable and a terrible UI with regards to calendaring. No week or month view, no ability to see your personal calendar at the same time to check for availability or conflicts. We have many users who live on their iPhones throughout the day with little or no access to the desktop apps. Please add Group calendars directly to Outlook for iOS.
1,060 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Calendars for Microsoft 365 Groups (formerly Office 365 Groups) can now be viewed via the Outlook mobile app on iOS and Android. Enjoy!
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Group SharePoint site URLs
With the onboarding of Teams, there are some groups out there that have changed their Group Name. While as a Global Admin I know I can successfully change the display name and email address of said group via powershell, but there doesn't seem to be a way to change the SharePointSiteURL, SharePointDocumentsURL & SharePointNotebookURL of the group.
This means that the only way for a Group to have the URL of their choice is by recreating it with the new name, which wipes out all the content of their current group. We should have a way to change the SharePoint…
1,163 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
We’ve recently shipped the ability to change the SharePoint Site URL associated with a Microsoft 365 Group (formerly Office 365 Group). This can be done via the SharePoint Admin Center. The roadmap item can be found here: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=56205.
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auto response or auto-reply for Office 365 groups
we have an office 365 groups which needs auto-response but unfortunately this feature is not supported. it would be nice if we have this feature the same as the mailbox behaves.
588 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Auto-response can be configured via PowerShell by a user with Exchange Admin privileges. Please execute a command similar to the following: Set-MailboxAutoReplyConfiguration -Identity EmailAliasOfYourGroup -AutoReplyState Enabled -InternalMessage “Your message”
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When a users is added to a group. he/ she should be set to automatically "follow" by default. They should not have to follow it afterwards
When a users is added to a group. he/ she should be set to automatically "follow" by default. They should not have to follow it afterwards
327 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
The default option when Microsoft 365 Groups are created in Outlook is to now set “Follow in Inbox” to true for all group members. For Microsoft 365 Groups created prior to this change, group owners can toggle the setting to subscribe all group members.
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Alias for Office 365 groups
Similar to Distribution Group aliases.
455 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Both the email address and the SharePoint site URL associated with a Microsoft 365 Group (formerly Office 365 Group) can now be changed.
For the email address, the primary email address can be retained and secondary email addresses can be added, or the primary email address can be released and replaced by a new primary email address.
For the SharePoint site URL, the site name and site URL associated with the Microsoft 365 Group can be changed via the SharePoint Admin Center.
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Improve the renaming functionality of Office 365 groups.
When you rename an Office 365 group, only the display name changes. It is not possible to edit the email address or the name of the OneDrive associated to the group. This is confusing, especially for OneDrive.
It should be possible to change all names associated with the group when renaming.
1,845 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Both the email address and the SharePoint site URL associated with a Microsoft 365 Group (formerly Office 365 Group) can now be changed.
For the email address, the primary email address can be retained and secondary email addresses can be added, or the primary email address can be released and replaced by a new primary email address.
For the SharePoint site URL, the site name and site URL associated with the Microsoft 365 Group can be changed via the SharePoint Admin Center.
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Remove Groups Folder from
I don't want to see Groups or Fav Groups Calendar in my Outlook 2016 Folder View. I need it clean and simple. Don't clutter it up with whatever you want to. Add an option to hide ANY element in that tree.
230 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
The “Groups” folder option has been moved to the bottom of the left hand navigation. Only groups which have been favorited will show at the top. We hope this provides more flexibility and less clutter in your UI. Thanks!
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Enable groups for existing SharePoint team sites
We need to be able to create a group for an already existing team site, OR when creating a group, be able to select an already existing team site as the group site.
419 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Follow the instructions here to connect an existing SharePoint site to a new Office 365 Group: https://docs.microsoft.com/en-us/sharepoint/dev/transform/modernize-connect-to-office365-group
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Microsoft Planner create multiple plans per group
To have an Office 365 group for our team is a great idea. However, the team I'm on has multiple projects ongoing, and having to create a new group for each plan and then to assign permissions for each plan and manage documents, conversations, etc all in separate plans is an excess.
Better to be able to label documents, conversations, emails with each plan and to allow multiple plans than to have to manage all the plans separately and create groups that will be needless after the project is complete.600 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Multiple plans can now be created per group. This can be done through the Planner client as well as through Microsoft Teams. When selecting “New Plan”, select, “Add to an existing Microsoft 365 Group”.
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365 Group Deletion Policy
Currently an Owner of a group can delete that group - I'm aware soft-deletion is coming, but ideally we want to be able to stop users from deleting groups entirely. An Azure policy to specify who can delete groups would put power back with the IT Dept. This will allow us to empower users, but without the risk of them deleting groups and the content getting past the retention period and being permanently lost.
474 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Microsoft 365 Groups now supports soft deletion, integrates with retention policies applied to Exchange and SharePoint, includes verbose messages that deleting assets like a site or plan will delete ALL resources, and also provides access to deleted groups via the Groups Hub in Outlook. Group owners have the option to restore their deleted groups without having to escalate to the IT Admin. We think this will help address the majority of the feedback in this User Voice request! Thank you!
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Associate Office 365 Groups to Existing SharePoint Sites
When creating an Office 365 Group, a SharePoint site is automatically created. Neither the user nor the administrator, however, have any control of where that group lives or what template it uses.
Ideally, users would be able to alternatively associate an Office 365 Group with an EXISTING SharePoint site, thus allowing them to a) choose any location, b) choose any template, and c) associate with current SharePoint infrastructure (instead of potentially duplicating content).
Obviously, the site would need to a) meet some preconditions, b) be upgraded to satisfy requirements, or c) have limited integration support. For instance, the site would…
233 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
The SharePoint team has completed work that allows a user to begin with an existing SharePoint Team Site and “groupify” the site, thus creating a new Microsoft 365 Group attached to the existing site.
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Set Office 365 groups private by default
We're in a school environment and teachers are creating Office 365 groups and some of them shared information about students in them.
Although we've instructed them to change the accesstype to private, there are still groups being made which remain public.
1,075 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Groups created via Outlook on the web, Outlook desktop, Outlook mobile, SharePoint, Microsoft Stream, and Microsoft Teams are now created Private by Default.
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"Drag and Drop" Email Messages into Group Inbox within Outlook
Also provide "drag and drop" functionality within Outlook. Sometimes a conversion will take place outside of the Group, but that conversation may be important to the Group. Have the function to "drag and drop" an email into the Group Inbox would be a great tool.
(This is already available if the Group Shared Mailbox is added to Outlook, but a few design changes will make this feature for user-friendly and available in the desktop client.)
905 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
Good news…drag and drop conversations into groups is available in Outlook Web and has shipped to Outlook Win32 desktop users on Current Channel as of 5/13/2020. More information can be found in the Tech Community discussion located here: https://techcommunity.microsoft.com/t5/microsoft-365-groups/new-drag-and-drop-conversations-into-groups/m-p/124722/page/6
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Publish documentation on admin roles of the Unified Group
We're trying to change the default smtp address of a Unified Group. We would expect our Exchange admins to be able to manage this. When following this documentation, https://technet.microsoft.com/en-us/library/mt432940(v=exchg.160).aspx, we discover that the admin must be in the following role groups:
Organization Management
Recipient Management
Id Admin
Service_accountAfter this failed, we took the case to Office 365 support. There they instructed us that this must be done by someone with Global Administrator role. The only documentation for this reality is located here: https://support.office.com/en-us/article/Create-an-Office-365-group-in-the-admin-center-74a1ef8b-3844-4d08-9980-9f8f7a36000f
This article makes the following general statement. "While users can create an Office 365 group…
9 votes -
Microsoft Teams and Planner Integration
We definitely would want the ability to import (or link) existing O365 Group Planner tasks instead of having to create new planner. We currently linked MSFT Teams with one of our existing O365 Group, but there is no way to see all of the tasks that are currently visible within the Group from Teams.
136 votesboom! it's done ·AdminMicrosoft 365 Groups Feedback (Product Owner, Microsoft Office 365) responded
We’ve recently shipped the ability to add an existing plan in Microsoft Teams. If you start in Microsoft Planner and create a set of tasks, navigate to Microsoft Teams and add the O365 Group in Teams. Click the ‘+’ icon to add a new tab, and select “Planner”. You’ll now see a new radio button titled, “Use an existing plan”.
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