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Microsoft 365 Groups

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Welcome! This is your place to share ideas on how we can make Microsoft 365 Groups even better. While we cannot respond to every post, we are committed to reviewing each one.

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  • Check out the ideas others have suggested and vote on your favorites
  • If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
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  1. enable Office 365 Groups calendars in Outlook mobile app.

    There is no option to view office 365 groups calendars on outlook for mobile (android and iphone)

    1,016 votes
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    34 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Do not send email notification to Auto Renewal Active Groups

    When a group is active in used, owner shall not receive any renewal email notification. The auto renewal shall be done at the backend.

    0 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Selectivly invite attendees to Group calendar event

    We need the ability to add events to a Group calendar where only selected people are invited and notified.

    The current ability to create Group calendar appointments is a step forward but not good enough. As soon as someone is invited, it changes from an appointment to an event that then sends a notification to all group members – whether subscribed to the Group or not!

    DESIRED FUNCTIONALITY
    - Ability to deselect Group members from a Group calendar event
    - Ability to add invitees to event where only invitees are notified – either group members or non-group individuals
    - Maintain…

    952 votes
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    42 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Expire Groups based on inactivity

    Currently group expiration is based on an renewal date, example: require the owner to renew every 6 months.
    However, the risk is if the owner doesn't see the email(s) (they get three) then the group could be removed even if there is legitimate group activity going on.
    We would like the group expiration to be influenced by actual group activity, so if you see the email alias associated with a group actively being used then do not delete the group, but instead send the owner an email saying "are you still using this? We won't delete it, but we just…

    183 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Group expiry has shipped to General Availability, along with the ability to automatically renew groups based on activity. Please reference this documentation for more details. Thanks for all the feedback!

    https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-lifecycle#:~:text=Groups%20with%20user%20activities%20are%20automatically%20renewed%20as,days%20by%20the%20group%20owners%20or%20the%20administrator.

  5. Ability to disable external sharing by default for newly created Office 365 Groups

    Currently if external sharing is enabled at the tenant level, new Office 365 Groups also have external sharing enabled by default. If an organization only wants to allow external sharing for a limited number of Office 365 Groups, but still allow any user to create a new Office 365 Group, IT is required to manually disable external sharing on every new group that is created which is not feasible.

    190 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Enable Group calendars in Outlook for iOS

    I really hope the Outlook Groups app is just a temporary solution. It's completely unusable and a terrible UI with regards to calendaring. No week or month view, no ability to see your personal calendar at the same time to check for availability or conflicts. We have many users who live on their iPhones throughout the day with little or no access to the desktop apps. Please add Group calendars directly to Outlook for iOS.

    1,060 votes
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    72 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Group SharePoint site URLs

    With the onboarding of Teams, there are some groups out there that have changed their Group Name. While as a Global Admin I know I can successfully change the display name and email address of said group via powershell, but there doesn't seem to be a way to change the SharePointSiteURL, SharePointDocumentsURL & SharePointNotebookURL of the group.

    This means that the only way for a Group to have the URL of their choice is by recreating it with the new name, which wipes out all the content of their current group. We should have a way to change the SharePoint…

    1,163 votes
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    23 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. auto response or auto-reply for Office 365 groups

    we have an office 365 groups which needs auto-response but unfortunately this feature is not supported. it would be nice if we have this feature the same as the mailbox behaves.

    588 votes
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    32 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. When a users is added to a group. he/ she should be set to automatically "follow" by default. They should not have to follow it afterwards

    When a users is added to a group. he/ she should be set to automatically "follow" by default. They should not have to follow it afterwards

    327 votes
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    20 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Alias for Office 365 groups

    Similar to Distribution Group aliases.

    455 votes
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    26 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Both the email address and the SharePoint site URL associated with a Microsoft 365 Group (formerly Office 365 Group) can now be changed.

    For the email address, the primary email address can be retained and secondary email addresses can be added, or the primary email address can be released and replaced by a new primary email address.

    For the SharePoint site URL, the site name and site URL associated with the Microsoft 365 Group can be changed via the SharePoint Admin Center.

  11. Improve the renaming functionality of Office 365 groups.

    When you rename an Office 365 group, only the display name changes. It is not possible to edit the email address or the name of the OneDrive associated to the group. This is confusing, especially for OneDrive.

    It should be possible to change all names associated with the group when renaming.

    1,845 votes
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    40 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Both the email address and the SharePoint site URL associated with a Microsoft 365 Group (formerly Office 365 Group) can now be changed.

    For the email address, the primary email address can be retained and secondary email addresses can be added, or the primary email address can be released and replaced by a new primary email address.

    For the SharePoint site URL, the site name and site URL associated with the Microsoft 365 Group can be changed via the SharePoint Admin Center.

  12. Remove Groups Folder from

    I don't want to see Groups or Fav Groups Calendar in my Outlook 2016 Folder View. I need it clean and simple. Don't clutter it up with whatever you want to. Add an option to hide ANY element in that tree.

    230 votes
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    36 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enable groups for existing SharePoint team sites

    We need to be able to create a group for an already existing team site, OR when creating a group, be able to select an already existing team site as the group site.

    419 votes
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    15 comments  ·  Flag idea as inappropriate…  ·  Admin →
  14. Microsoft Planner create multiple plans per group

    To have an Office 365 group for our team is a great idea. However, the team I'm on has multiple projects ongoing, and having to create a new group for each plan and then to assign permissions for each plan and manage documents, conversations, etc all in separate plans is an excess.
    Better to be able to label documents, conversations, emails with each plan and to allow multiple plans than to have to manage all the plans separately and create groups that will be needless after the project is complete.

    600 votes
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    33 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. 365 Group Deletion Policy

    Currently an Owner of a group can delete that group - I'm aware soft-deletion is coming, but ideally we want to be able to stop users from deleting groups entirely. An Azure policy to specify who can delete groups would put power back with the IT Dept. This will allow us to empower users, but without the risk of them deleting groups and the content getting past the retention period and being permanently lost.

    475 votes
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    28 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Microsoft 365 Groups now supports soft deletion, integrates with retention policies applied to Exchange and SharePoint, includes verbose messages that deleting assets like a site or plan will delete ALL resources, and also provides access to deleted groups via the Groups Hub in Outlook. Group owners have the option to restore their deleted groups without having to escalate to the IT Admin. We think this will help address the majority of the feedback in this User Voice request! Thank you!

  16. Associate Office 365 Groups to Existing SharePoint Sites

    When creating an Office 365 Group, a SharePoint site is automatically created. Neither the user nor the administrator, however, have any control of where that group lives or what template it uses.

    Ideally, users would be able to alternatively associate an Office 365 Group with an EXISTING SharePoint site, thus allowing them to a) choose any location, b) choose any template, and c) associate with current SharePoint infrastructure (instead of potentially duplicating content).

    Obviously, the site would need to a) meet some preconditions, b) be upgraded to satisfy requirements, or c) have limited integration support. For instance, the site would…

    233 votes
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    12 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Set Office 365 groups private by default

    We're in a school environment and teachers are creating Office 365 groups and some of them shared information about students in them.

    Although we've instructed them to change the accesstype to private, there are still groups being made which remain public.

    1,075 votes
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    60 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. "Drag and Drop" Email Messages into Group Inbox within Outlook

    Also provide "drag and drop" functionality within Outlook. Sometimes a conversion will take place outside of the Group, but that conversation may be important to the Group. Have the function to "drag and drop" an email into the Group Inbox would be a great tool.

    (This is already available if the Group Shared Mailbox is added to Outlook, but a few design changes will make this feature for user-friendly and available in the desktop client.)

    905 votes
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    49 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Publish documentation on admin roles of the Unified Group

    We're trying to change the default smtp address of a Unified Group. We would expect our Exchange admins to be able to manage this. When following this documentation, https://technet.microsoft.com/en-us/library/mt432940(v=exchg.160).aspx, we discover that the admin must be in the following role groups:

    Organization Management
    Recipient Management
    Id Admin
    Service_account

    After this failed, we took the case to Office 365 support. There they instructed us that this must be done by someone with Global Administrator role. The only documentation for this reality is located here: https://support.office.com/en-us/article/Create-an-Office-365-group-in-the-admin-center-74a1ef8b-3844-4d08-9980-9f8f7a36000f

    This article makes the following general statement. "While users can create an Office 365 group…

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Microsoft Teams and Planner Integration

    We definitely would want the ability to import (or link) existing O365 Group Planner tasks instead of having to create new planner. We currently linked MSFT Teams with one of our existing O365 Group, but there is no way to see all of the tasks that are currently visible within the Group from Teams.

    136 votes
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    13 comments  ·  Flag idea as inappropriate…  ·  Admin →

    We’ve recently shipped the ability to add an existing plan in Microsoft Teams. If you start in Microsoft Planner and create a set of tasks, navigate to Microsoft Teams and add the O365 Group in Teams. Click the ‘+’ icon to add a new tab, and select “Planner”. You’ll now see a new radio button titled, “Use an existing plan”.

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