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Welcome! This is your place to share ideas on how we can make Microsoft 365 Groups even better. While we cannot respond to every post, we are committed to reviewing each one.

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  • Check out the ideas others have suggested and vote on your favorites
  • If you have a suggestion that’s not listed yet, submit your own — 25 words or less, please
  • Include only one idea or suggestion per post

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  1. Add auto reply capabilities to a group

    Seems basic to me. We run a service company. An email comes into service@company.com

    We want to forward the email to members in our group but also auto reply to the sender letting them know the email was received.

    I could set up a 'paid for' user that does nothing but auto-reply and then forward to a distribution list .. but what a pain .. and cost.

    263 votes
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    37 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow anonymous link sharing for files and folders stored under office 365 groups, similar to what is available in OneDrive For Business.

    Having the ability to share anonymous links will help in situations where you don't want to have an external contact as a guest member but want to share a file or folder. If there is the ability to set link expiry time that will be helpful as well.

    123 votes
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    boom! it's done  ·  27 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. admin role for O365 groups

    Currently there is not role that you can assign to a user that has the ability to managed, create and delete O365 Groups. You can give the users another role but this means giving extra permissions to other aspects of office 365. There is one for distribution groups, surely O365 groups can have one?

    142 votes
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    10 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Turn Off Footer at the Bottom of Group Emails

    When I use my group email address this message appears at the bottom:

    "You're receiving this message because you're a subscribed member of the XXXXX group.
    View group conversations | View Group Files | Unsubscribe"

    I want to be able to turn that off because I don't want other people who are cc'd, to want to attempt view or join the group. Just confusing to them and it's not something they need to think about. I often cc the group when I email to outside people and there is no need for them to know about the group and try…

    511 votes
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    38 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Change domain of office 365 group

    Companies have a need from time to time to change their domain name. We need to be able to change the group address of the office 365 group to a new domain without creating new groups under the new domain and then have to move all the data across to the new group.
    And because you can't move data from group to group you would have to sync the whole group to a PC and then move across.

    36 votes
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    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Office 365 Groups support in Outlook 2016 on the Mac

    Office 365 Groups support in Outlook 2016 on the Mac OSX.

    Introduce the same feature for Groups in Outlook for Mac as on Windwos.

    1,098 votes
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    103 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Delete conversations in Outlook Groups via Outlook Desktop client

    Conversations can be deleted in the OWA client for Office 365 Outlook Groups, but not via Outlook 2016 on the PC or Mac client. It would be nice of the desktop clients could delete these as well.

    23 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow calendar appointments to be created without inviting all Group members

    Right now, when you create a calendar appointment, the group itself is automatically invited, and so the calendar functions like a distribution list, inviting all the members of the Group.

    We would like the calendar to have the ability to act more like a separate calendar, or a teamsite calendar. The overlay function would be powerful if we could use the calendar for ... say a leave/Out of office calendar and overlay it over our own calendar.

    715 votes
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    139 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Reply as group address in Outlook

    Currently in order to be able to reply a message using the group email address instead of the user's, several steps have to be performed:


    • Grant access to every user in the group using Powershell (Add-RecipientPermission -Identity $recp.Name -Trustee $user -AccessRights SendAs)

    And then the users have to do, everytime, for every email they reply:
    - Dettach the reply window to open a new one with full capabilities
    - Click on 'From:' button
    - Select the group email address.

    This scenario should be enhanced to:
    - Enable SendAs rights to the group so users inherit the behaviour of the group…

    18 votes
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    6 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Enable Group Calendars to show in Outlook 2016

    Outlook 2016 allows access to Conversations, Calendar, Files and Notebook. However, it's not possible to view a Group Calendar in the Calendar pane, which means that you cannot display side-by-side calendar views with any other Outlook/SharePoint calendar. It'd be great if this feature could be added!

    1,578 votes
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    75 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Good news!
    At this point, all users on the Monthly Channel for Office 365 ProPlus should see all their groups in the left navigation pane in the calendar module.

    Users on Semi-Annual Channel and Semi-Annual Channel (Targeted) should see all their groups in the left navigation pane in the calendar module in builds /after/ 1808.

    Whichever version you’re on, you can always go to the group from the mail module, and then press “Calendar” from the ribbon. As well, you can also right click on the group in the left nav in the mail module, and favorite it; this will also make the group appear in the left nav in the calendar module.

  11. Give the ability to disable the "You're now a member of group" email.

    The WelcomeMessageEnabled attribute already exist, allow us to change it. We are migrating existing groups and our users already know they are in those groups and when several users are in over 30 different groups I don't want to SPAM them. Also we have groups based on region and don't really want to send an email to everyone in those regions when we create the groups.

    163 votes
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    7 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Disabling the welcome mail is possible with an extra parameter in the Set-UnifiedGroup cmdlet in Exchange PowerShell: -UnifiedGroupWelcomeMessageEnabled:$false. See https://docs.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup

    Use this as a part of a custom group creation flow if you would like to restrict and/or customize the welcome mail for many groups across your tenant.

  12. recover / restore deleted office 365 group

    It is currently not possible to recover/restore a deleted office 365 group, if accidentally deleted. In that case all files will be lost! Please add the ''recover deleted office 365 group' option. Also being able to recover the files / group from the administrator 'site settings\recycle bin' option in sharepoint, would be very helpful.

    854 votes
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    47 comments  ·  Flag idea as inappropriate…  ·  Admin →
  13. Separate naming policy for O365 groups and DLs

    Please separate out naming policy for Office 365 Groups from the Distribution Lists that are coming from on-premise AD via ADConnect. Currently the same policy applies to both O365 Groups and DLs. It would be better to have separate policies for Groups and DLs. Also note that email address does not get the policy prefixes applied.

    61 votes
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    1 comment  ·  Flag idea as inappropriate…  ·  Admin →

    You use a group naming policy to enforce a consistent naming strategy for groups created by users in your organization. A naming policy can help you and your users identify the function of the group, membership, geographic region, or who created the group. The naming policy can also help categorize groups in the address book. You can use the policy to block specific words from being used in group names and aliases.

    The naming policy is applied to groups that are created across all groups workloads (like Outlook, Microsoft Teams, SharePoint, Planner, Yammer, etc.). It gets applied to both the group name and group alias. It gets applied when a user creates a group and when group name or alias is edited for an existing group.
    See here: https://docs.microsoft.com/en-us/microsoft-365/admin/create-groups/groups-naming-policy?view=o365-worldwide

  14. Retention policy for O365 groups

    The new O365 groups includes a shared mailbox, however there is currently no way to apply a retention policy to this type of mailbox. Our company has a policy that all mailboxes have a 2 year retention set. We're not able to do this with groups so currently we can not use them.

    65 votes
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    4 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Save group's email attachments to the Group's Onedrive Folder

    Currently you can only see attachments by checking emails directly and to save to the group's Onedrive folder your only option is to Download it.

    274 votes
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    20 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Move documents directly from Onedrive to a specific Group.

    When contributing to a Group. Enable feature to move documents directly from Onedrive to a specific map within a Group. (now done by downloading / uploading). But documents are already in Office 365

    286 votes
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    15 comments  ·  Flag idea as inappropriate…  ·  Admin →

    OneDrive now supports moving files directly from OneDrive to SharePoint sites associated with Microsoft 365 Groups (formerly Office 365 Groups). From OneDrive, select the file to move, then click “Move to” in the toolbar. You’ll be presented with a list of any SharePoint sites you are following or have used recently. Thanks!

  17. Prevent users from creating public groups

    We work in a school and allow teachers to create groups, but they are created as public by default and need to actively choose private. This is a problem as they don't understand the implications that public groups could be seen and accessed by students. It would be better if all of our groups were private and users could not create public groups.

    146 votes
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    5 comments  ·  Flag idea as inappropriate…  ·  Admin →

    There have been two changes implemented to support this request. First, groups in Outlook are now created Private by default. Second, using the new Microsoft Information Protection Labels will allow you to prevent end users from creating Public groups. These labels drive group behavior. Your organization can define a default label which only creates Private groups and deploy this to the users.

  18. Improve manageability of email alias of groups

    Email alias does not support many characters that are common in email addresses (e.g. "dot"), and cannot be changed after initial configuration. Additionally, alias creates an email address using the tenancy's "default" domain--doesn't allow you to select a domain if a tenancy has multiple domains. Finally, can't be changed after creation. All three of these are painful!

    490 votes
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    19 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. O365 Group Calendars in iOS Apps

    Please let us see and edit O365 Group calendars in the Groups iOS app (bonus would be to also see in OWA and Outlook apps) There doesn't seem to be any way to see the group calendars from a mobile device. Thanks!

    14 votes
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    13 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Information architecture & information management for group files

    Part of a much bigger concern customers are voicing: the disappearance of information architecture & management from OneDrive. Metadata, content types with templates, records management policies. The current state of OneDrive is less powerful than Windows file servers with FCI in 2008, and far less powerful than SharePoint in 2010. Please push that OneDrive team (I'm guessing that's where responsibility lies) to empower OneDrive and thereby Group Files.

    178 votes
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    10 comments  ·  Flag idea as inappropriate…  ·  Admin →
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