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Office 365 Admin

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Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

If you have feedback for SharePoint admin features, please submit your ideas here SharePoint Administration

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  1. Disable Automapping for Mailboxes from Admin Center

    Proposal: Have the option through GUI to disable automapping for inboxes, and/or certain individuals that have permission to that inbox.

    Explanation: When you assign permissions for someone to a particular inbox (including shared) it automatically adds the mailbox to their Outlook profile - this has caused us issues. While it can be disabled through PowerShell, it's very tedious to go through and remove each user and then add each user to every inbox with automapping disabled.

    476 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add sender address in disclaimer

    Phishing emails are on the rise where Sender's name is used to lure recipients into trusting spam. We would like to prepend a disclaimer for emails originating outside the domain and add the sender's real email address to it. We have programmed the disclaimer but have been told by Microsoft tech. support that it is by design that sender's info is not available to be added to disclaimers.

    470 votes
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    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Allow Admin to delete files from the Preservation Hold Library folder

    In case the big file is deleted (i.e. 1TB) from all recycle bins, it still takes this much space in the Preservation Hold Library folder. It would be great to be able to delete such file/folder at least by Global Admin. Otherwise, when the Retention Policy is set up for several years or never delete, even if the file is deleted there might be no room for the new files on user's OneDrive.

    458 votes
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    16 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Configure Preferences for Report Message Add-In

    The Report Message Add-In can be deployed centrally but there should be a method to control the settings/preferences in it centrally. For example, set the default option for reporting preference (e.g. always send, never send, ask every time). This should be configurable somewhere (e.g. registry key, GPO, Centralized Deployment manager, Exchange Online policy, etc. The default to ask every time is not the setting we want for our organization, but there is no way currently to reconfigure the default. Please reconsider this.

    439 votes
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    25 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Change initials on microsoft office

    It would be great if we could change the initials in the colored circle on outlook. I am able to change it on word, excel, etc. so it would be awesome to do this on outlook too.

    434 votes
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    16 comments  ·  Flag idea as inappropriate…  ·  Admin →
  6. Transfer ownership of OneDrive Business

    Any steps to transfer the ownership of files and folder from OneDrive account to another?
    Your competitor can do it, but OneDrive... NO

    424 votes
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    28 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. SharePoint Document Library limit of 5000 - Ridiculous

    We planned to migrate from Dropbox to a SharePoint document library and when implemented, we immediately hit the 5000 item limit in a library. This is ridiculous in 2018. We have used folders with over 35,000 files on Dropbox without any issues. This is an unfortunate limit for a product that is called Office365 for business.

    Please increase this limit or provide another means to load and backup large datasets.

    425 votes
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    23 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Create new Remote Shared Mailboxes from hybrid

    Allow the creation of new remote mailboxes that are 'shared' mailboxes. At present, you have to create a regular user mailbox and then after you have synchronized this to Office 365, you then have to login to the 365 admin portal and convert it to shared. The problem with this method is that the user object on premises will always be shown as an office 365 mailbox and not an office 365 shared mailbox. Just a bit messy.

    417 votes
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    19 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Dynamic distribution group based on domain

    It seems impossible to create a DDL based on the domain name, because the recipient filter does not accept wildcard at first position in the -like condition.

    415 votes
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    30 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Backup the exchange mailboxes! There is no exchange backup in office365.

    When a number of "user created" exchange folders were hard deleted by mistake, we opened a premier case - 116120615030507. To make a long story short, we found out that there is no exchange backup of the exchange mailboxes in this case. If items are accidentally hard deleted by the customer, there is no recovery of the mailbox. This is a worse situation than we had on premise, where we could restore mailboxes.

    Accidents happen, nobody is flawless and and you have to be able to restore from backup. We actually had to use a combination of mfc mapi and…

    404 votes
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    19 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Custom Domains on Office 365 Home Premium

    Bring back the ability to have custom domains on O365 Home Premium. I have a family domain and want to set it up as a domain on my O365 account.

    398 votes
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    20 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. clear dirsync errors from dashboard

    within settings ---> dirsync errors, there is no way to clear out old errors that have been resolved. We also get weekly emails saying we have dirsync errors in which we do not have any current ones, rather it is a summary of old errors we have that makes us think we have current synchronization errors. This has came up on a support posting: https://answers.microsoft.com/en-us/msoffice/forum/msofficeo365admin-msoother-mso_o365b/how-to-clear-dirsync-error-report/97b43be7-5155-4a75-b69e-9782efdd161b

    please add a way to clear out old errors from this dashboard.

    404 votes
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    29 comments  ·  Service Health Dashboard  ·  Flag idea as inappropriate…  ·  Admin →
  13. Expand Email Activity Report to Include Shared Mailboxes

    Currently, the Email Activity Report only presents data for user mailboxes. Expanding this report so that it could include shared mailbox types would be great, as we use shared mailboxes for "contact us" and "support@" mailboxes for may of our customers. Being able to show email volume for these mailboxes over specific date / time ranges would be a great help!

    414 votes
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    17 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Administrator should manage domains as "sub-tenents" in isolation

    Administrator should be able to manage each domain separately. For Example in One Drive, if you try to share a folder, the invitation list will show users in other domains. This also goes for sharing Sharepoint Team documents. Administrator should have administer each domain as a separate group (like sub-tenents) Creating a tenant for each client requires an additional Administrator license which is redundant. One tenant Administrator should be able to manage multiple small customers in separate domains as sub-tenants which can be totally isolated. If you have many small clients this is necessary. If you have an enterprise having…

    391 votes
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    7 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Remove case sensitive searches for shared mailboxes and permissions

    Over the last month or so case sensitive searches have been added into the shared mailbox and permissions sections on the Office 365 admin page. Could these be reverted back or was there a reason for case sensitive searches being added?

    I had weeks of no results coming back until I spoke to Microsoft Support who also have the issue and they noticed it is now case sensitive.

    382 votes
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    66 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow sharepoint to use a vanity domain for the URL rather than tenant.sharepoint.com

    Currently our SharePoint uses tenant.sharepoint.com but I would ideally like this to be changed to intranet.mydomain.com or extranet.mydomain.com. It seems I can't use my vanity domain name for a SharePoint site or have multiple top level sites such as intranet and extranet for different purposes.

    386 votes
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    16 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Email Signature management

    Highly needed Email Signature management option with signature directly under the latest email reply or forward

    379 votes
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    41 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Report which shows the amount of OneDrive for Business storage per user.

    Hello,

    It would be great to be able to compile reports which show the OneDrive for Business usage per user.

    Reporting this idea by suggestion of Andy Sek:

    RE: Check OneDrive for Business size per user
    Reply by Andy Sek MSFT Support
    Hi Andy,
    Currently, there is no report that includes the OneDrive for Business storage usage for each user. You may need to use the Global administrator account to access each OneDrive for Business to have a check.
    To be honest, to get a report is a good idea. To better serve you, we would suggest that you submit…

    366 votes
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    7 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →

    We are currently working on this report. We will have a OneDrive site usage report that not only shows how much storage each OneDrive user is consuming, but also how many files they have on the site, and how much activity that site is experiencing.

  19. RSS feed for Service Health Dashboard

    RSS feed for Service Health Dashboard is not available anymore.
    Now User can get service health notifications from the Office 365 Admin mobile app.

    But the previous RSS feed was also fruitful service since User can download it by Outlook Client.
    Re-release RSS feed for Service Health Dashboard will be an ideal feature for many Users.

    This feedback is based on a customer voice from support SR.

    363 votes
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    3 comments  ·  Service Health Dashboard  ·  Flag idea as inappropriate…  ·  Admin →
  20. Hide users in Teams/Delve/Other O365 Apps that are not using Exchange GAL for address/user list

    Currently a user can only be hidden in Exchange Online, not Teams. If you want to prevent a user from being shown in a list of user in other O365 apps such as Teams you are out of luck, they don't use the Exchange GAL. There is no way to prevent a user from being listed in a user search. My specific issue is that I want to hide some users from being found in Teams when you search to add users to a Team (federated user and cloud only users). I opened a case with Microsoft and was told…

    359 votes
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    10 comments  ·  Flag idea as inappropriate…  ·  Admin →
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