Feedback by UserVoice

Office 365 Admin

We have partnered with UserVoice, a third-party service and your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

If you have feedback for SharePoint admin features, please submit your ideas here SharePoint Administration

Thanks for joining our community and helping improve the tenant admininistration features in Office 365!

Need Tech Support? Please see the Manage Office365 forum in the O365 Community.

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Switch tenant in portal.office.com aka make portal accessible by B2B guests

    Currently it is not possible to switch the AD tenant in portal.office.com like you can in portal.azure.com.
    Without that is is not possible to Access the O365 Admin Panel as an B2B guest account that has Global Admin or EXO/SPO permissions.
    Login always takes me to my home tenant with my mailbox.

    It is also not possible to do this by PowerShell.

    So please make it possible to use portal.office.com Admin Section as an B2B guest otherwise it makes no sense that I can for example assign Exchange Admin permissions to an B2B user.

    586 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  2. Deleting an item in a shared mailbox should move the item to the shared mailbox's deleted items

    Today you have to use the regkey DelegateWastebasketStyle to control the behaviour when deleting items in a shard mailbox.

    This should have a PowerShell command, just like for sent items (set-mailbox shared@contoso.com -MessageCopyForSentAsEnabled $True)

    One of the companys i manage Office365 for has, no AD which means no GPO's to use with regkeys, no consistensy in Office versions and thus this gets unmanageble.

    Please add a way for me to control this centrally in Exchange Online.

    573 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    9 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Change or customize start page for all users onto Office 365 portal

    Change or customize start page for all users on same time.

    560 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    28 comments  ·  Apps and App Launcher  ·  Flag idea as inappropriate…  ·  Admin →
  4. Allow a "Guest User" to be converted to a different account type

    Allow new "Guest User" entry to be converted to a different account type.

    We have encountered the situation where a OneDrive share was granted to a user outside our tenant, which in turn then created this new "Guest User" entry in the system with the SMTP address. Later this user was requested to be added as a MailContact, but due to the fact the SMTP address existed already, it would not allow us to create. Deleting the user from Guest Users would remove all shared file access. Need a solution for this.

    Issue
    • You are unable to create a…

    528 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    12 comments  ·  Flag idea as inappropriate…  ·  Admin →
  5. Rename the initial tenant domain

    By renaming the incorrect initial tenant domain will save a plenty cost to register new tenant and migrate data. I believe many organizations would like to change the initial domain name such as they've changed the company name. It will be more user-friendly for customer experience.

    Thank you

    516 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    16 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Make it possible to change the country of the organisation

    We have great trouble as we have "Poland" as our country in our organisation-profile and the VAT of our partner-companya in poland, and we can´t change that to "Germany" and to our VAT-No.
    This should be possible what we see. A company could move to another country and so it should be possible to change a country and VAT for future (!) invoices.
    Support tells me that the only actual way is to setup a new organization with our country, buy (!) the same stuff that we already have, backup anything localy in the old organization (wow, this means the…

    513 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    30 comments  ·  Flag idea as inappropriate…  ·  Admin →
  7. Email notifications of Message Centre messages

    It is very frustrating to see messages that have been lying there for weeks - who has time or remembers to go into the admin panel every day? Email notifications to the tenant owner should be standard on this. We get notified by email for everything else, why not messages?

    504 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    17 comments  ·  Message Center  ·  Flag idea as inappropriate…  ·  Admin →
  8. Support conversion to shared mailbox for synced users

    Currently a mailbox for a synced user can be converted to shared in EAC. This results in a corrupted mailbox object and an Azure AD object that still requires a license. See https://support.microsoft.com/en-us/kb/2710029. Customers need to move the mailbox to on-premises Exchange, convert it to shared and then move the mailbox back to Exchange Online. This process can be cumbersome and even worse, if customer is not aware of this issue the shared mailbox will be removed after the grace period expires.

    It should be supported to convert a mailbox to shared for a synced user in Exchange Online,…

    500 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    8 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. mfa one-time-bypass

    The one-time-bypass feature is only available for Azure MFA with server/sdk implementations.

    We use Azure MFA in a cloud-only setup. We don't have any server/sdk running. We would like to use the one-time-bypass feature.

    506 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. The ability to assign admin roles to security groups

    In large environments (mine is 80,000 users!) it is necessary to have a the various admin roles split across several teams and personnel. To control this easier it would be great if I could use security groups from AD sync'd to AAD then assign the admin role(s) to the group instead of individually to users.

    481 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    20 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Implement email address policy

    On-premises Exchange had Email Address Policies which allowed administrators to define the email addresses (SMTP:alias@domain1.com,smtp:firstname@domain2.com) that would automatically be added to mailboxes.

    Office 365 desperately needs this functionality so we don't have to resort to over complicated PowerShell scripts.

    470 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    27 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow timezone change for message trace

    Currently message trace timezone is set to UTC 0. This is really annoying. We should be able to change the timezone for this. There are posts on the forums going back to 2012 requesting this feature... please implement it.

    474 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    41 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Disable Automapping for Mailboxes from Admin Center

    Proposal: Have the option through GUI to disable automapping for inboxes, and/or certain individuals that have permission to that inbox.

    Explanation: When you assign permissions for someone to a particular inbox (including shared) it automatically adds the mailbox to their Outlook profile - this has caused us issues. While it can be disabled through PowerShell, it's very tedious to go through and remove each user and then add each user to every inbox with automapping disabled.

    458 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    3 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Configure Preferences for Report Message Add-In

    The Report Message Add-In can be deployed centrally but there should be a method to control the settings/preferences in it centrally. For example, set the default option for reporting preference (e.g. always send, never send, ask every time). This should be configurable somewhere (e.g. registry key, GPO, Centralized Deployment manager, Exchange Online policy, etc. The default to ask every time is not the setting we want for our organization, but there is no way currently to reconfigure the default. Please reconsider this.

    437 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    25 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add the ability to disable "Request to reset user's password" email notifications.

    Please allow companies to disable the "Request to reset user's password" notification's if password resets are disabled in Office 365. We have internal processes in place for employee password resets and our Office 365 administrators are not typically involved.

    The best solution would be a custom message that companies could display to employees who attempt to reset their passwords in O365 - this way the employee would be notified about the correct reset process.

    441 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    18 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add sender address in disclaimer

    Phishing emails are on the rise where Sender's name is used to lure recipients into trusting spam. We would like to prepend a disclaimer for emails originating outside the domain and add the sender's real email address to it. We have programmed the disclaimer but have been told by Microsoft tech. support that it is by design that sender's info is not available to be added to disclaimers.

    432 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    17 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Provide external user access to shared mailbox created inside the organization

    There should be option to provide external user access to shared mailbox.
    Currently only internal user with license have access to shared mailbox. But there should be option such that external users can be added as member of shared mailbox created inside the organization since shared mailbox have feasibility to co-ordinate with external domain.

    421 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    29 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add an option to turn OFF keeping a copy of SMTP relayed messages in sent items.

    Recently the uservoice "SMTP Relay via Office 365 - Keep copy in Sent Items" was apparently implemented. As far as I can tell there is no way to turn this off. Please give those of us who don't want this an option to turn if off.

    428 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    26 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Create new Remote Shared Mailboxes from hybrid

    Allow the creation of new remote mailboxes that are 'shared' mailboxes. At present, you have to create a regular user mailbox and then after you have synchronized this to Office 365, you then have to login to the 365 admin portal and convert it to shared. The problem with this method is that the user object on premises will always be shown as an office 365 mailbox and not an office 365 shared mailbox. Just a bit messy.

    409 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    19 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow Admin to delete files from the Preservation Hold Library folder

    In case the big file is deleted (i.e. 1TB) from all recycle bins, it still takes this much space in the Preservation Hold Library folder. It would be great to be able to delete such file/folder at least by Global Admin. Otherwise, when the Retention Policy is set up for several years or never delete, even if the file is deleted there might be no room for the new files on user's OneDrive.

    394 votes
    Vote
    Sign in
    (thinking…)
    Sign in with: Facebook Google
    Signed in as (Sign out)
    You have left! (?) (thinking…)
    15 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  • Don't see your idea?

Feedback and Knowledge Base