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Office 365 Admin

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Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

If you have feedback for SharePoint admin features, please submit your ideas here SharePoint Administration

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  1. Admin controls required for New Feature: SharePoint Auto Digest Email MC215356

    SharePoint auto digest email for SharePoint News is rolling out, but only the users themselves can unsubscribe. This is extremely inconvenient, we have customers who have thousands of users with active SPO licenses awaiting training and adoption activities. Their first introduction to SPO will now be a pointless weekly spam message from their new system.
    SharePoint News is not actively used in all tenants either, pushing the feature like this might be disruptive to adoption plans and governance established. Please provide admin control over this feature.

    801 votes
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    41 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow ability to restrict O365 Group Members to EDIT, DELETE Team site pages

    The regular members of the Team site should not be able to EDIT and/or DELETE pages, including but not limited to the homepage of the site. We have tried various tricks to achieve this via fiddling with SharePoint custom permissions, changing default permissions levels and reallocating permissions to the members group but they break connection to Teams in MS Teams and other office 365 shared services. We do not use SharePoint like Wiki where members should be allowed to add/edit pages, add/delete contents etc. This is a different use case and a major issue for organization, departments where someone goes…

    51 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Unmanaged Devices setting - allow full acces to only some SharePoint sites and restrict access on new sites

    Currently in the Unmanaged devices setting in the SharePoint Admin portal you can allow full access, limited access or no access to all sites from unmanaged devices.

    If you wish to give full access to just a few of your site collections and restrict access on all the rest you need to allow full access, then use PowerShell to restrict access on all sites and use PowerShell again to allow full access to a particular site collection.

    The problem is everytime a new site collection is created you need to run PowerShell again on each new site to restrict it.…

    34 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Enable option to clear or delete the whole Preservation Hold Library

    After removing the lock on the preservation hold library, we can delete items. However, it only allows us to delete files by batch However, it would be troublesome to delete files manually specially if the library contains around 1TB. So we need an option in the library settings that would allow to automatically clear preservation hold library or delete the library itself.

    54 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Updates in SharePoint are overwritten during collaboration

    The issue occurs when multiple users are collaborating on a file and one (or more) user is disconnected from the internet. Once the user is reconnected, the user either saves an updated version (i.e., updates to the previously opened version) or saves (or auto-saves) the previous version. This will overwrite any updates made by other user(s) while the user was disconnected.

    Here’s an example that outlines the scenario:


    1. User 1 opens the file and views current version A.


    2. User 2 opens the same file and views current version A.


    3. User 2’s internet is disconnected while viewing version A (e.g., due…

    43 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Search Existing Group Files for Attachments in SharePoint/Microsoft Lists

    Please enable the ability to search files within the Group as well as upload from ones computer when adding attachments to SharePoint/Microsoft Lists. Currently users are left with the option to either upload a file to the Attachments field from File Explorer or copy and paste a link from a Document in the SharePoint library in a separate Link field.
    This feature has been added to Microsoft Planner, as an example, and works very nicely in Planner Online and within Teams.

    16 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. SharePoint audit copy between sites

    I notice that there is not activity alert about copying files between drives/sites Do you have any planning to add this activity type into the activity logs?

    15 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. I want to change the ProxyAddress

    *English follows Japanese

    ■Title(件名):
    ProxyAddress を変更したい。
    I want to change the ProxyAddress


    ■Description(内容):
    Exchange Online の [連絡先] に外部ユーザーのメール アドレスが登録されている場合、"勤務先の電子メール アドレス" が空欄となり、SharePoint からの通知が届かなくなり、別途 "勤務先の電子メール アドレス" の登録が必要となる。
    また、 連絡先に登録をする際に、重複のエラーとなる場合がある。
    ゲストユーザーの ProxyAddress を変更する手段として、一度ゲストユーザーを削除して、ProxyAddress を重複しないように作成するコマンドを実行することで対応しているが、その場合は
    ProxyAddress を登録することができれば SharePoint からの通知が届かなくなる。
    ProxyAddress を変更することで問題は解消できると考えている。
    ProxyAddress を変更する機能の実装を希望します。

    In cases where the mail addresses of external users are registered in the “Contacts” on Exchange Online, “Work email address” becomes blank, notifications from SharePoint are not delivered, and one needs to register the “Work email address” item separately.
    Also, when registering the contact details, there are cases where a number of overlapping errors occur.
    In order to change the ProxyAddress…

    16 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. We want to control permissions for Microsoft Stream using policies

    *English follows Japanese
    ■Title(件名):
    Microsoft Stream の権限について、ポリシーで制御を行いたい。
    We want to control permissions for Microsoft Stream using policies


    ■Description(内容):
    Microsoft Stream の権限について、ポリシーで制御できる機能を追加してほしい。
    We hope that a feature will be added to control permissions for Microsoft Stream using policies

    30 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Open files which are encrypted by service principal name with Office Online

    Currently, we have to open files on local if the file is encrypted by Service principal name, such as like encrypt with MCAS.
    This limitation is written on the docs below.
    https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-sharepoint-onedrive-files?view=o365-worldwide#limitations

    However, to use this function with better experience, I think SPO should support those files to open on local as same as other files.

    15 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Copy / Duplicate a Site Collection

    Copy / Duplicate a SharePoint Online Site Collection

    Can MS please develop a functionality that will copy / duplicate a site collection from one site collection to a another / new site collection that include all structure and all content.

    12 votes
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    1 comment  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Sync a file from office365 site to our site

    Sharepoint files from external user which shared to our Office 365 tenant. In this way of sharing we are able to open documents and folder accessing the Sharepoint site. We want implement the visibility of syncing external sharepoint files and documents sync to our Office 365 sites, and visible on adding external sharepoint link on our Ms Teams to be able to see the files, and even in Delve.

    15 votes
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    4 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Quarantined files cannot be deleted without pressing the [Remove from quarantine] button if the files are selected individually, so please c

    *English follows Japanese
    ■Title(件名):
    検疫されたファイルを、単独で選択した時に、[検疫から削除] ボタンが押せず削除ができないため、修正を希望します。
    Quarantined files cannot be deleted without pressing the [Remove from quarantine] button if the files are selected individually, so please correct it


    ■Description(内容):
    現在、[Office 365 セキュリティ/コンプライアンス] - [脅威の管理] - [確認] - [検疫] 内の "ファイル" の検疫画面では、単独でファイルを選択した場合に、[検疫から削除] ボタンがグレイアウトして押せません。
    しかし、複数ファイルを選択した場合は、[ファイルの削除] ボタンによる削除が可能です。
    単独でファイルを削除できないのは、ユーザーにとって大きな問題です。
    至急、修正されることを強く希望します。
    Currently, on the "File" quarantine screen in [Office 365 Security / Compliance]-[Threat Management]-[Confirmation]-[Quarantine], the [Remove from Quarantine] button is grayed out when a file is selected individually and cannot be pressed.
    However, if multiple files are selected, those files can be deleted by using the [Delete file] button.
    Been unable to delete single files…

    17 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. SharePoint Administrator Reader Role

    Create SharePoint Administrator Reader role which is similar to Global Reader role, but for SharePoint only. This would allow a wider access to SharePoint Admin center than currently can be done, as existing SharePoint Administrator role allows to make changes.

    16 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Please allow custom SharePoint Online urls.

    Please allow custom SharePoint Online urls. It is sometimes very much important to have a friendly url for SharePoint within the organization. Currently custom DNS is not support example change .sharepoint.com to /[companyname].com

    25 votes
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    3 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. I need the sharing option to be activate it back in my tenant Office365

    the option that I'm speaking about was avaialble before the office365 new view released and its a usefull link to us as we are controlling the sharing of OneDrive External sharing permission ,do the website updates and after the new view we did not find the option again !!
    we open a support case to check the issue and they advised us to raise a UserVoice request to enable this option back .
    your support is highly appreciated and have a great day .
    my contact and details is available in my profile .
    thanks and appreciated your prompt support…

    1 vote
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Features to detect and check workflow errors

    *English follows Japanese
    ■Title(件名):
    ワークフローのエラーを検知、確認する機能
    Features to detect and check workflow errors


    ■Description(内容):
    ワークフローで予期せぬエラーが発生した際、実行結果からエラーを確認することになります。
    実行毎に当該ワークフローからエラーを確認するのでなく、ワークフローのエラーを検知および確認ができる機能の拡充を希望します。
    ワークフローで事象が発生した際、事象の改善確認を行う場合などにおいて当該ワークフローの再実行が必要となり、本番環境に影響が及ぶため、ワークフローを実行せずともエラーを検知するような機能が実装されると利便性の向上が期待できます。
    When unexpected errors occur in workflow, users need to find the execution results to check for errors.
    We hope that features to detect and check workflow errors can be implemented instead of having to check the errors from the relevant workflow on every execution.
    When something happens in workflow, the relevant workflow needs to be executed again when confirming that the situation has improved etc, which affects the production environment. Therefore if a feature that can detect errors without executing the workflow is implemented,…

    32 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. OneDrive File Copy Link

    Inside OneDrive, when you select "Copy Link" to get the URL to the file. The Row of the file shows "Shared" when you only want the link to connect from a Sharepoint for example

    1 vote
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. est-il possible de changer une adresse mail de site sharepoint

    je souhaite changer l'adresse mail dans une équipe sharepoint

    1 vote
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Sharepoint root site language

    Our default sharepoint root communication site is stuck with the default language we used to create our 365 account (dutch wich was by error the only available language for Belgium). We can translate the site but we are unable to change some deafult text like the shortcut to the site, always in dutch, the default language ("communicatie site")

    1 vote
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