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Office 365 Admin

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Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

If you have feedback for SharePoint admin features, please submit your ideas here SharePoint Administration

Thanks for joining our community and helping improve the tenant admininistration features in Office 365!

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  1. Admin controls required for New Feature: SharePoint Auto Digest Email MC215356

    SharePoint auto digest email for SharePoint News is rolling out, but only the users themselves can unsubscribe. This is extremely inconvenient, we have customers who have thousands of users with active SPO licenses awaiting training and adoption activities. Their first introduction to SPO will now be a pointless weekly spam message from their new system.
    SharePoint News is not actively used in all tenants either, pushing the feature like this might be disruptive to adoption plans and governance established. Please provide admin control over this feature.

    880 votes
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    45 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. SharePoint when updated with new files, SharePoint should update/sync the data to the shared network drive on iPad

    SharePoint when updated with new files, SharePoint should update/sync the data to the shared network drive on iPad

    22 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Allow ability to restrict O365 Group Members to EDIT, DELETE Team site pages

    The regular members of the Team site should not be able to EDIT and/or DELETE pages, including but not limited to the homepage of the site. We have tried various tricks to achieve this via fiddling with SharePoint custom permissions, changing default permissions levels and reallocating permissions to the members group but they break connection to Teams in MS Teams and other office 365 shared services. We do not use SharePoint like Wiki where members should be allowed to add/edit pages, add/delete contents etc. This is a different use case and a major issue for organization, departments where someone goes…

    51 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. 9 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Unmanaged Devices setting - allow full acces to only some SharePoint sites and restrict access on new sites

    Currently in the Unmanaged devices setting in the SharePoint Admin portal you can allow full access, limited access or no access to all sites from unmanaged devices.

    If you wish to give full access to just a few of your site collections and restrict access on all the rest you need to allow full access, then use PowerShell to restrict access on all sites and use PowerShell again to allow full access to a particular site collection.

    The problem is everytime a new site collection is created you need to run PowerShell again on each new site to restrict it.…

    34 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Enable option to clear or delete the whole Preservation Hold Library

    After removing the lock on the preservation hold library, we can delete items. However, it only allows us to delete files by batch However, it would be troublesome to delete files manually specially if the library contains around 1TB. So we need an option in the library settings that would allow to automatically clear preservation hold library or delete the library itself.

    54 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. lookup table limit in sharepoint

    Increase limit for lookup table in SharePoint

    7 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Updates in SharePoint are overwritten during collaboration

    The issue occurs when multiple users are collaborating on a file and one (or more) user is disconnected from the internet. Once the user is reconnected, the user either saves an updated version (i.e., updates to the previously opened version) or saves (or auto-saves) the previous version. This will overwrite any updates made by other user(s) while the user was disconnected.

    Here’s an example that outlines the scenario:


    1. User 1 opens the file and views current version A.


    2. User 2 opens the same file and views current version A.


    3. User 2’s internet is disconnected while viewing version A (e.g., due…

    43 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Search Existing Group Files for Attachments in SharePoint/Microsoft Lists

    Please enable the ability to search files within the Group as well as upload from ones computer when adding attachments to SharePoint/Microsoft Lists. Currently users are left with the option to either upload a file to the Attachments field from File Explorer or copy and paste a link from a Document in the SharePoint library in a separate Link field.
    This feature has been added to Microsoft Planner, as an example, and works very nicely in Planner Online and within Teams.

    16 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. SharePoint audit copy between sites

    I notice that there is not activity alert about copying files between drives/sites Do you have any planning to add this activity type into the activity logs?

    15 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. I have .eml files saved in sharepoint.

    If I open these files, I can see only the body of the message not the attachments. The only way to open the attachments is to download the file. I suggest that opening .eml files and their respective attachments online would be helpful and facilitate collaboration with other users.

    1 vote
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. I want to change the ProxyAddress

    *English follows Japanese

    ■Title(件名):
    ProxyAddress を変更したい。
    I want to change the ProxyAddress


    ■Description(内容):
    Exchange Online の [連絡先] に外部ユーザーのメール アドレスが登録されている場合、"勤務先の電子メール アドレス" が空欄となり、SharePoint からの通知が届かなくなり、別途 "勤務先の電子メール アドレス" の登録が必要となる。
    また、 連絡先に登録をする際に、重複のエラーとなる場合がある。
    ゲストユーザーの ProxyAddress を変更する手段として、一度ゲストユーザーを削除して、ProxyAddress を重複しないように作成するコマンドを実行することで対応しているが、その場合は
    ProxyAddress を登録することができれば SharePoint からの通知が届かなくなる。
    ProxyAddress を変更することで問題は解消できると考えている。
    ProxyAddress を変更する機能の実装を希望します。

    In cases where the mail addresses of external users are registered in the “Contacts” on Exchange Online, “Work email address” becomes blank, notifications from SharePoint are not delivered, and one needs to register the “Work email address” item separately.
    Also, when registering the contact details, there are cases where a number of overlapping errors occur.
    In order to change the ProxyAddress…

    16 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Migration Manager - Select agent for migration task

    When performing a migration task using Migration Manager, being able to designate a migration agent (or group of agents) would be very useful.

    User Story:
    Parent company & subsidiary are migrating content to O365, from seperate on-premise environments to a single tenant.

    Currently, agents in subsidiary environment must be disabled whilst data is migrated from parent company, and vice versa, in order to ensure the correct on-premise environment is accessed.

    Being unable to select the correct agent (or group of agents) prevents concurrent migrations taking place from two separate source environments.

    3 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Accordion Webpart for SharePoint Online Communicationsites

    A customer is asking for an accordion webpart to enhance the readability of "long" texts. I found something for SharePoint on premises, but it seems not to work for online. On a lot of Microsoft websites I see accordions.
    Is there a chance that Microsoft delivers such a webpart? Thanks!

    3 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. We want to control permissions for Microsoft Stream using policies

    *English follows Japanese
    ■Title(件名):
    Microsoft Stream の権限について、ポリシーで制御を行いたい。
    We want to control permissions for Microsoft Stream using policies


    ■Description(内容):
    Microsoft Stream の権限について、ポリシーで制御できる機能を追加してほしい。
    We hope that a feature will be added to control permissions for Microsoft Stream using policies

    30 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Open files which are encrypted by service principal name with Office Online

    Currently, we have to open files on local if the file is encrypted by Service principal name, such as like encrypt with MCAS.
    This limitation is written on the docs below.
    https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-sharepoint-onedrive-files?view=o365-worldwide#limitations

    However, to use this function with better experience, I think SPO should support those files to open on local as same as other files.

    15 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Bookmark/Pin

    The only way we know to bookmark or pin commonly used resources is to favorite them on our browser. This is messy and possibly less efficient. Is there a better way to bookmark/pin resources? If not, can this be implemented?

    3 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. SharePoint Administrator Reader Role

    Create SharePoint Administrator Reader role which is similar to Global Reader role, but for SharePoint only. This would allow a wider access to SharePoint Admin center than currently can be done, as existing SharePoint Administrator role allows to make changes.

    25 votes
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    0 comments  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Copy / Duplicate a Site Collection

    Copy / Duplicate a SharePoint Online Site Collection

    Can MS please develop a functionality that will copy / duplicate a site collection from one site collection to a another / new site collection that include all structure and all content.

    12 votes
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    1 comment  ·  SharePoint Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Image Preview for Files

    It would be very helpful to have an image preview of a file instead of searching by name if you don't know the exact file name. This way you can quickly glance through for the file you're looking for and not have to download each one to preview if it's not a PNG file.

    1 vote
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