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Office 365 Admin

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Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

If you have feedback for SharePoint admin features, please submit your ideas here SharePoint Administration

Thanks for joining our community and helping improve the tenant admininistration features in Office 365!

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  1. Provide ability to access shared mailboxes from mobile apps

    It is currently not possible to access shared mailboxes via native mail apps on iphone or android. It is also not possible to access via Outlook for iphone.

    This means it is not possible for key staff to recieve notifications for new emails on their mobile when out of the office.

    The workaround is to utilise OWA in mobile browser, however this is not a workable solution for passive monitoring of emails - the user must actively check in.

    I would like to request that microsoft provide a supported method for adding shared mailbox accounts to mobile email clients.

    115 votes
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    11 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add 'Office' option to Dynamic Distribution Groups

    Currently when creating a dynamic distribution groups, I can only add membership rules for 'State or province', 'Company' or 'Department'. It would be very useful to have 'Office' here as an option to dynamically created office distribution groups.

    112 votes
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    5 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Office 365 application user-agents for EwsAllowList

    When using the EwsAllowList to limit connectivity to Exchange, you must know the user-agent string of an app you want to allow. As Microsoft adds apps to Office 365, it is often difficult to determine the user-agent string needed for the EwsAllowList; even when submitting a ticket. It would be helpful if this information was published, or made available to the Microsoft support teams.

    112 votes
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    7 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Sharing Global Address List

    Currently it is not possible for different tenants to share the Global Address list.
    But the function that Admin User can set GAL sharing with different tenants will be an effective feature for users.

    This feedback is based on a customer voice from support SR.

    110 votes
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    2 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Do not auto-archive Tasks by retention policies when it's not complete

    Not accomplished Tasks which are older than the set age in the retention policy become archived.

    This behavior is not correct. They may be archived when the task got the flag 'Done'

    Say you're retention policy is set to 60 days. Your tasks are 59 days old and not done yet. When you get sick for a week for example your unaccomplished tasks are archived and gone from your tasklist.

    This is critical when you are task Poweruser.

    You still don't have the chance to exclude tasks from the retention policy because there's no option.

    Please correct this.

    105 votes
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    3 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Restricting end-users from releasing quarantined emails

    I think giving end-users the ability to see whats in their quarantine but not being able to release them would be a massive security improvement as the administrator cannot monitor all emails within the host quarantine and we cannot trust end-users to know what to release

    104 votes
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    10 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Move Domains between tenants with mailbox data migration

    Due to merger and acquisitions of compaines we need this feature so we have move the control boundary to other Tenants

    103 votes
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    6 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow a federated domain to be set as default domain

    Allow a federated domain to be set as default domain and update existing users (sync-ed from AD). Forcing the .onmicrosoft.com for user login causes admin headaches in mid to larger domains using an internal non-routable domain.

    103 votes
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    1 comment  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Disable the feature that is mentioned in MC213897

    We would like to disable the feature that a user who is blocked from purchasing self-service purchase product will be able to submit a request to be unblocked.
    We already determined that our organization doesn’t let users utilize the self-service purchase service. But if users submit the request to unblock in each time, Admins will have more work. We need to disable the feature so that Admins could reduce his task.

    101 votes
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    2 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Extend the Hybrid Exchange Agent to support hybrid mail flow

    The (new) hybrid architecture simplifies network connectivity by leveraging the same principles as the Azure AD App Proxy. However, it only works for (inbound) HTTP connections used for Free/Busy and Mailbox Moves. Most hybrid deployments also use (hybrid) mail flow and would still require some sort of inbound connectivity to either Exchange or the Edge Transport servers. As such, the current implementation of the solution only solves half of the issue.

    Please, support this idea if you believe it would be a valuable addition to the solution. More specifically, I am hoping to solve the following challenges:


    1. Require inbound connectivity…
    100 votes
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    3 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Opportunity to change timezone in Exchange Admin Center

    It would be nice to have opportunity to change timezone in Exchange Admin Center, right now default time is UTC, so when admin is viewing logs has to convert time manually.

    97 votes
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    0 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow Office 365 admins to set their own lockout policies/ allow sync policies from AD in hybrid setup

    Need the ability to see or edit the default account lockout policies.
    We have a hybrid setup i.e., accounts are syncing from AD server to MS 365.
    currently the default lockout policy is set to 10 wrong login attempts at MS 365. But the account lockout policy on AD is 5 wrong attempts.
    So if any user got locked out on AD is still able to access MS 365 account. I feel that is not the meaning of syncing.
    We have contacted MS 365 support on this but no one has any idea of how to check, edit or sync…

    96 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow admin to create powershell session using app password

    Hi,

    While using email address and MFA app password to connect to exchange online using powershell its throwing the following error:

    Admin is not allowed to create session using app password.

    While trying connect-msolservice with the latest windows azure powershell module its connecting. But not working on

    $UserCredential = Get-Credential
    $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection
    Import-PSSession $Session

    Please add this feature

    96 votes
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    1 comment  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. mail flow to use alias

    Currently in mail flow i see no way to add an alias to mail flow rule. When you add a user it only adds the primary email address and not the aliases associated with that person. Adding the alias explicitly also redirects to the primary email address. The only way i have found to add and alias is to add it if the recipient address matches the word - email alias. Potentially this way will allow for abuse if other email addresses are created matching this pattern,

    95 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Please increase the maximum password length from 16 to at least 64 characters

    Increase maximum password length to 64 characters. 16 characters is way too few. NIST Special Publication 800-63B Digital Identity Guidelines (June 2017) recommends all systems that require passwords allow at least 64 character passwords. This request is urgent in that Office365 is the system which limits my organization's ability to implement password best practices - putting ALL apps at risk.

    94 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add an email alias to an Office365 group

    I want to be able to add an alias to a current Office 365 group. There is no way to do it at the moment. For different languages, we may need info@.... mail address, right?

    92 votes
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    7 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. automatically set mailbox property address book policy

    In Office 365 for Education we use address book policy (ABP). We can create the policy and make sure that every new user is placed in the correct ABP based on the UPN-suffix. This is a one time action. However there is no policy to assign the ABP to newly created mailboxes. We have to assign the ABP with the powershell command "set-mailbox" every time a mailbox is created. As we provision thousands of mailboxes on tens of tenants through Microsoft Graph API (which does not support setting the property) using powershell for this is not realy an option. it…

    91 votes
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    5 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add Directory back to OWA and the new Outlook

    Bring back the Address Book directory to OWA in the new outlook.

    We segment staff, students and other districts into separate address lists. Staff can only see staff and students can only see students in their respective GAL's. By doing this segmentation method we cannot search addresses contained in other addresses lists.

    We also need the directory for easy address lookup. With thousands of accounts in our address lists we don't always know the spelling of a users name. We need to be able to scroll the list to find users.

    90 votes
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    7 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow for setting time access restrictions to Office 365

    Please add the functionality to set access time restrictions for Office 365 on mobile devices and from OWA (web). This would need to be based on the user and their job responsibility. We are a 24/7 facility and can not set everyone to turn off at the same time. Changing labor laws are moving more staff to hourly from salary, which requires us to pay hourly staff each time someone checks email, etc. when they are not supposed to be working.

    89 votes
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    8 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. signature in a shared mailbox

    I would like to be able to automatically insert signature into a shared mailbox from Outlook

    86 votes
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    2 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
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