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Office 365 Admin

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Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

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  1. Office365 - Multiple Domains - Shared mailboxes with common start (ie sales@)

    Office365 - Multiple Domains - Shared mailboxes with common start (ie sales@).

    When you have a single office365 installation that has multiple domains, it is not possible to create the same prefix of an email (ie before the @ sign) for shared mail boxes on the different domains.

    For example, if I want to have sales@ on Domain1.com, Domain2.com and Domain3.com, I could successfully create sales@Domain1.com but when I try to create sales@Domain2.com I get an error about the alias already being used.

    This has been touched on a number of sites, here is one:

    https://techcommunity.microsoft.com/t5/Office-365/Shared-mailbox-with-the-same-email-local-part-can-t-be-created/m-p/258227

    There is a work…

    152 votes
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    6 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Maintain per user Read/Unread information on a Shared mailbox, as on PFs

    As a shared mailbox is accessed from several users, it would be helpfull to have the option to maintain the Read/Unread information per user. This way, users would easily track "new" emails and will have a more "personal" view of shared mailbox Inbox.
    Further more, if the information about the shared mailbox members who Read a msg is available, it would help shared mailbox team to follow up cases.

    148 votes
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    5 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Cached shared mailbox - cannot search

    When searching on a cached shared mailbox in Outlook 2016 no results are returned unless selecting the current folder option.

    If cached mode is turned off for the shared mailbox search is more accurate but performance is far slower.

    We need the search in cached mode for shared mailbox to be fixed. It works in cached mode for individual user mailbox

    149 votes
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    8 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Disable imap and pop3 by default

    I'd like to be able to set that the default for IMAP and POP is disabled. From there we can turn on these features per mailbox as required

    144 votes
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    3 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. Login Notifications

    We'd like for users to be able to receive login notifications if a login occurs from a new device on their account. It'd be a fast way for users to know if someone has unauthorized access their account.

    Google has a feature where if someone logs into your gmail it will tell you when and where the login occurred from and the device that logged in. You can also review all of the trusted devices for your account as well.

    139 votes
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    5 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Set Auto-mapping to Disabled by default

    With Auto-mapping set to Enabled by default, it makes it more difficult for us to manage our mailboxes.
    While some staff have full access permissions to a mailbox, we do not want it automatically being added to their Outlook, and downloading straight away.
    Some staff only need to access this via the Webmail.

    What I would like to see is:
    a) The ability to set auto-mapping to disabled by default,
    b) The ability to disable auto-mapping on multiple/all accounts at once, or
    c) At the minimum, the ability to disable automapping per mailbox through the GUI (for those like myself…

    136 votes
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    10 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Azure AD Connect - sync Contact objects including their external SIP address (to add Skype for Bus. federated contacts to O365 Directory)

    Currently Azure AD Connect does not add a Contact object's SIP address (synchronized from on-premise) to the EmailAddresses attribute in Office 365 if it is an external SIP domain. We would like to populate this SIP address to the Office 365 Directory so we can see the Contact's presence and automatically connect (IM) with these Contacts using Skype for Business. These are federated SIP domains.

    Right now the EmailAddresses atribute only gets synced and populated with the SIP address if the SIP domain is registered as an internal domain in Office 365. It seems logical to add the SIP address…

    136 votes
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    2 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. eDiscovery export broken when multifactor is enabled

    When you enabled Multifactor Authentication on an account, it breaks the ability to export eDiscovery queries to PST via the export tool. I have confirmed this both in testing, and via a support ticket with MS. Please fix this. For security we want our admins enabled for MFA, but this hinders their ability to perform their jobs.

    134 votes
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    6 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Custom email rate limit for education

    Request is for admins to be able to customize the daily 10k email rate limit per user to a much smaller number. In education, there is no use case where a student would have the need to send this many messages. We are constantly fighting the phishing battle with compromised accounts. Those compromised accounts send 10k messages to other internal users, of which several more get compromised. We would like to be able to set smaller "throttling" or "rate limit" policies for a sub population in our tenant.

    132 votes
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    13 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Include detailed report for skipped items during PST import

    I was referred to the uservoice by the office community

    https://answers.microsoft.com/en-us/msoffice/forum/msofficeo365admin-msosecurity-mso_o365b/identify-skipped-and-failed-items-during-pst/e2c4c2da-bab3-49d1-bad1-dc9bb6f18d5e

    Is it possible to identify the skipped and failed items during a pst import job. The log file is vague and only specifies that an item has been skipped. I tried using the get-mailboximportrequeststatistics cmd-let but this also only specifies the quantity and does not identify the specific items that were skipped.
    We have performed a network upload to import our orginizations PST files to Office 365. See the following support article (Use network upload to import your organization's PST files to Office 365) - https://support.office.com/en-us/article/use-network-upload-to-import-your-organization-s-pst-files-to-office-365-103f940c-0468-4e1a-b527-cc8ad13a5ea6

    We…

    131 votes
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    5 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow reliable synchronisation of on premise thumbnail photos to the cloud where one way sync and dirsync are used by organisations.

    Following unsuccessful premier call and forum investigation into synchronisation of a users thumbnailPhoto attribute from on premise AD via Dirsync to the O365 we have been advised that it does not sync reliably and this is currently by design. The workaround offered is to push users images up with a Set-UserPhoto cmdlet and while this works its not a sustainable support method where organisations have many thousands of users.
    We strongly feel that this attribute sync should quite simply work as it does with all the other user attributes. It would allow the users to self service their photos via…

    131 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Prevent users connecting to Office 365 personal accounts

    We use Office 365 Business Premium at work. In order to provide access.

    As part of this, we have had to blow huge holes in our firewall / proxy / filter (as per approved list), to allow the browser connections to the portal and Outlook connections to the Exchange Server.

    We do of course want to allow connections to these for Company purposes, but now there is no apparent way to prevent access to the same servers for personal access to e.g. outlook.com.

    We are a small company, so don't have the inclination / resources to run our own on-premises…

    127 votes
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    9 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow option in Exchange online to hide Distribution List members from viewing to users

    There should be an option in Exchange online to hide Distribution List members from viewing to users as this capability is available in On Premises Exchange through Active Directory (by going into Distribution List property > Attribute Editor > HideDLMemberShip > True

    127 votes
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    5 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. converting sync with ad users to In Cloud User

    A week back, I was able to convert my AD sync users to In Cloud user by simply moving that user from the Local AD OU that was configured to sync the users to Office365 to some other OU. After next Azure AD Connect synchronization, that user account was marked as deleted @ Office365 and moved to Deleted User. I then restore that user @ Office365 and after some time it change to In-Cloud user. I will then replace the old user information / email addresses with the new user @ Office365.

    I also perform the same changes in my…

    126 votes
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    12 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow redirect rules to work even if forwarding is enabled.

    Allow redirect rules to work even if forwarding is enabled in the Inbox Rules and vice versa.

    123 votes
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    0 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →

    If your redirection is set to Store and Forward, then the copy of the messages that is still delivered to the mailbox will have Inbox Rules applied to it.

    Redirection happens before Inbox Rules are applied so if redirection is set to Forward only, Inbox Rules will not be applied. This is by design and not something we will consider changing at this time.

  16. New-DistributionGroup - Allow redirection of informationaction

    Presently in the Exchange Online Cmdlets when you create a New-DistributionGroup the following message appears.

    "New! Office 365 Groups are the next generation of distribution lists.
    Groups give teams shared tools for collaborating using email, files, a calendar, and more.
    You can start right away using the New-UnifiedGroup cmdlet."

    This is an "Informational" message from the PowerShell Cmdlet which does not redirect as would be the normal behaviour in PowerShell using the -informationaction parameter.

    Please either alter this as a "WarningAction" which can be trapped or expose the InformationAction via the Cmdlet.

    Presently if you leverage -informationaction you receive the…

    121 votes
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    13 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add a guest mail user to Distribution group

    Please add the following function;
    In the same way as the contacts are created as "guest mail user" when an e-mail address outside of my organization is added to "Office365 group", It will be possible for ordinary users to add the address outside of my organization as a member by entering it from the 'membership' screen in 'Distribution groups' as well.
    Also in that case contacts will be created as "guest mail user".

    119 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Include automapping option in mailbox delegation GUI

    As I understand it automapping is enabled by default when creating a mailbox or adding full access permissions in GUI. A lot of the times I have to check people's mailboxes and then when I start my Outlook all those mailboxes are added to my profile and I can start creating it again. There's also a difference in the way the mailbox is added to Outlook (additional account or additional mailbox) so we don't have control over that either. The mapping also doesn't always seem to work as expected.

    What I would like to see implemented is a check box…

    118 votes
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    1 comment  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Don't deprecate Search-Mailbox in EXO

    "Note : In cloud-based environments, the Search-Mailbox cmdlet is being deprecated in favor of New-ComplianceSearch"

    Replacing the capability of Search-Mailbox with the new ComplianceSearch and ComplianceSearchActions cmds is a terrible user experience and moves a single step process to a multi-step process with manual intervention. If this functionality is to go away for good, this will severely hinder our ability to execute requests in a timely and efficient manner.

    I would argue that these are different use cases and can easily co-exist in the tenant.

    O365 is supposed to be in the business of streamlining processes with efficiency, not convoluting…

    118 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Receive notifications for service incidents that appear in your admin portal.

    I can only locate a way to get notified via mobile device.

    117 votes
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    7 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
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