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Office 365 Admin

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Welcome to the Office365 Admin UserVoice forum. If you’ve got ideas on how to improve the tenant admin features in the service, such as the Admin Console, Service Health Dashboard, and Message Center, you’ve come to the right place.

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  1. Add an option to turn OFF keeping a copy of SMTP relayed messages in sent items.

    Recently the uservoice "SMTP Relay via Office 365 - Keep copy in Sent Items" was apparently implemented. As far as I can tell there is no way to turn this off. Please give those of us who don't want this an option to turn if off.

    483 votes
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    29 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  2. Provide external user access to shared mailbox created inside the organization

    There should be option to provide external user access to shared mailbox.
    Currently only internal user with license have access to shared mailbox. But there should be option such that external users can be added as member of shared mailbox created inside the organization since shared mailbox have feasibility to co-ordinate with external domain.

    483 votes
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    31 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  3. Disable Automapping for Mailboxes from Admin Center

    Proposal: Have the option through GUI to disable automapping for inboxes, and/or certain individuals that have permission to that inbox.

    Explanation: When you assign permissions for someone to a particular inbox (including shared) it automatically adds the mailbox to their Outlook profile - this has caused us issues. While it can be disabled through PowerShell, it's very tedious to go through and remove each user and then add each user to every inbox with automapping disabled.

    475 votes
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    4 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  4. Request Exchange hybrid key for Exchange Server 2019 activation with Hybrid Configuration Wizard (HCW)

    Actually it is not possible to obtain a free Exchange Server 2019 activation with a hybrid key. For earlier Exchange Versions this works trough HCW, but not with Exchange 2019: "Please note that HCW does not provide a 'hybrid key' for Exchange Server 2019. If you need a hybrid key, the latest version that it is available for is Exchange Server 2016."

    This is not customer friendly at all - so please add Exchange 2019 to this feature.

    https://techcommunity.microsoft.com/t5/Exchange-Team-Blog/Hybrid-Configuration-Wizard-and-licensing-of-your-on-premises/ba-p/608106

    458 votes
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    16 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  5. enable conversation view for shared mailbox to include sent messages

    It would be very beneficial to have the Conversation View show sent emails in a shared mailbox. It appears that the conversation view does not show emails from sent or any other folders in the INBOX.

    445 votes
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    19 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  6. Configure Preferences for Report Message Add-In

    The Report Message Add-In can be deployed centrally but there should be a method to control the settings/preferences in it centrally. For example, set the default option for reporting preference (e.g. always send, never send, ask every time). This should be configurable somewhere (e.g. registry key, GPO, Centralized Deployment manager, Exchange Online policy, etc. The default to ask every time is not the setting we want for our organization, but there is no way currently to reconfigure the default. Please reconsider this.

    439 votes
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    25 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  7. Create new Remote Shared Mailboxes from hybrid

    Allow the creation of new remote mailboxes that are 'shared' mailboxes. At present, you have to create a regular user mailbox and then after you have synchronized this to Office 365, you then have to login to the 365 admin portal and convert it to shared. The problem with this method is that the user object on premises will always be shown as an office 365 mailbox and not an office 365 shared mailbox. Just a bit messy.

    417 votes
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    19 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  8. Backup the exchange mailboxes! There is no exchange backup in office365.

    When a number of "user created" exchange folders were hard deleted by mistake, we opened a premier case - 116120615030507. To make a long story short, we found out that there is no exchange backup of the exchange mailboxes in this case. If items are accidentally hard deleted by the customer, there is no recovery of the mailbox. This is a worse situation than we had on premise, where we could restore mailboxes.

    Accidents happen, nobody is flawless and and you have to be able to restore from backup. We actually had to use a combination of mfc mapi and…

    394 votes
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    18 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  9. Dynamic distribution group based on domain

    It seems impossible to create a DDL based on the domain name, because the recipient filter does not accept wildcard at first position in the -like condition.

    404 votes
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    30 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  10. Expand Email Activity Report to Include Shared Mailboxes

    Currently, the Email Activity Report only presents data for user mailboxes. Expanding this report so that it could include shared mailbox types would be great, as we use shared mailboxes for "contact us" and "support@" mailboxes for may of our customers. Being able to show email volume for these mailboxes over specific date / time ranges would be a great help!

    399 votes
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    17 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  11. Remove case sensitive searches for shared mailboxes and permissions

    Over the last month or so case sensitive searches have been added into the shared mailbox and permissions sections on the Office 365 admin page. Could these be reverted back or was there a reason for case sensitive searches being added?

    I had weeks of no results coming back until I spoke to Microsoft Support who also have the issue and they noticed it is now case sensitive.

    382 votes
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    66 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  12. Email Signature management

    Highly needed Email Signature management option with signature directly under the latest email reply or forward

    367 votes
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    39 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow read only access to Office 365 portal Control Panel

    Please provide read only access feature for O365 Admin center

    320 votes
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    3 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  14. Exchange Online PowerShell Module - Publish to PowerShell Gallery as an actual function

    Please publish the Exchange Online PowerShell Module used for MFA to the PowerShell Gallery (www.powershellgallery.com) to allow for easier installation.

    The clickOnce installer is a bit of a non-standard installation for most people used to working with standard PowerShell modules.

    Please see:
    https://www.reddit.com/r/PowerShell/comments/6auqzl/connectexopssessionuserprincipalnameusername/?st=j2quh9hf&sh=54fa86ff

    306 votes
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    19 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  15. Block users to change the password

    Dears,

    I come across this message prompts enable resource for previunir / block user to the password change your e-mail account. We migrated a solution to the cloud and it had these options. Another thing that I see in the product is denying changing account information.

    We need it very urgently.

    297 votes
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    25 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  16. Support a Catch All email address

    Looking to get a catch all email address feature. When we were with godaddy, they had this feature to catch all emails. Example, if email is addressed to richie@domain.com, it was misspelled by the sender and typed in richee@domain.com, we want it to go in to catchall@domain.com. Of info and the typed ifno@domain.com, we wan to retain that to our catchall@domain.com email address.

    Thank you.

    312 votes
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    20 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →

    Use of a catch all is strongly discouraged. It is better to provide a bounce back to the sender letting senders know their message could not be delivered as addressed so they can take action. You can also limit the monitored mailbox to only catch formerly valid email addresses.

    Any catch all mailbox will receive a good deal of spam and may eventually fill if not closely monitored. (There are receiving limits.)

    If you decide to proceed, follow these steps:
    -———————————————————————————————
    1. Create a Dynamic Distribution Group & include “All Recipient Types.”

    2. Create a dedicated Mailbox to catch emails, for example, catchall@domain.com.

    3. For the specific domain, set the DomainType to “InternalRelay”. If you later remove the catch all, be sure to set the domain back to Authoritative.

    4. Create a Mailflow Transport Rule as follows:

    - If the Sender is “Outside the Organization”
    - Redirect the…

  17. Check if Automapping is enabled on a shared mailbox for all users or a particular user

    It is easy to enable/disable automapping but it would be nice to see the current state of automapping for shared mailboxes for all users or a particular user

    292 votes
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    14 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  18. Exchange ActiveSync quarantine should include the (public) IP address the mobile was quarantined from

    This would make it easier for an administrator to know it the mobile is in the hand of a legitimate user before approval.

    289 votes
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    23 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  19. Enable "SensitiveType" Compliance searches in Exchange Online/User Mailboxes

    Our compliance officer sometimes needs IT to run a search for Credit Card numbers in our Billing Team's mailbox to ensure they aren't getting stored there.

    Office 365 has a "SensitiveType" tag that apparently can be used for performing searches against SharePoint Online & OneDrive.

    It would be very useful if this functionality could be extended to Exchange Online.

    According to the following article:

    Introducing Compliance Search in Office 365
    https://blogs.office.com/2015/06/17/introducing-compliance-search-in-office-365/

    It seems like these search tags should already be available but when I try to use them I get an error.

    Please Enable the "SensitiveType" searh ability to Exchange…

    275 votes
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    14 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
  20. Provide a Direct Debit payment option for the UK

    Some smaller organisations do not have credit cards, please allow a Direct Debit payment option (Like Google G Suite)

    271 votes
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    44 comments  ·  Exchange Admin  ·  Flag idea as inappropriate…  ·  Admin →
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