Limitations in creating questions in Microsoft Forms / Surveys
Provide information with regards to limitations in creating questions in Microsoft Forms. Mostly, user know that the maximum is 95 questions. However, there are instances that it is only 40 questions but they cannot add any questions anymore. This will give information to users. Kindly clarify what is the exact limitations that users should consider. Thank you!
Francisco Caudillo commented
Microsoft Forms, aumentar los límites en las tablas tipo “Likert” y en sus preguntas.
En una pregunta tipo “Likert” no podemos colocar más de 20 líneas y necesitamos 32 por pregunta por la misma naturaleza de la encuesta.
También nos limitó a realizar solo 5 preguntas con nuestra tabla “Likert” de 20 líneas y necesitamos hacer 14 preguntas.
Ojalá nos puedan apoyar a ampliar estos límites
I lost quite a bit of time in testing and communicating with Microsoft support. In my forms I only could add 36 or 37 questions in a identical survey. A bit strange... Maximium number of questions seems to be dependent on type of questions and/or the number of paragraphs. But unfortunately the (in my point of view) small limit of 100 questions never can be reached in a real survey. If the number of questions will not be raised or the limitation of 100 questions will be made possible independent of the question types used or the numbers of paragraphs used, Microsoft Forms will not be suitable for most surveys. Means that Google Forms, Survey Monkey or UniPark has to be used instead.
What is the time limit on historical responses stored? Does Microsoft Forms delete after so many survey responses that I would need to keep historical data in another place?
Bill Blais commented
This I think might be more what the original suggestion was describing: The 'Add New' button disables well before the 100 limit when using at least some Likert scale questions.
A workaround is possible (the button re-enables after either deleting 'statements' in the likert scale(s) or creating single-entry likert scales first and then going back and adding 'statements' after all the other questions have been added), but it is VERY confusing.
Our use case from this morning: A survey starting with 18 3-statement likert scale questions (counting as 72 questions). Only an additional 8 short text entry questions were able to be created (totalling only 80) prior to the 'Add New' button disabling on us. Deleting several of the 'statements' in the various likert questions re-enabled the button, allowing the creation of the required additional 11 questions (totalling 91). Once these additional questions were added, we were then able to go back and add the necessary statements back to the original likert questions we'd removed them from (because the final total was still under 100).
Apart from the distinctly confusing experience in general, the above workaround also caused absolute havoc with the underlying Excel sheet (Form was connected to OneDrive, in this case). Because of the way Forms 'builds' the data output in Excel, the columns for the original deleted 'statements' were still present while the re-added 'statements' appeared at the end of the output making it near impossible to map the data. Duplicating the form eliminated the 'deleted' fields, but did not fix the rest of the ordering (in fact, it added more confusion, grouping some like-named fields together for no apparent reason).
Would love for the Add New button to do the math properly and even a visual indicator that increments with each question so the creator/editor can see clearly what the current count status is.
Ivor Davies commented
Do you know if there an upper limit of fields in a #micrsoftform #form that #MicrosoftFlow #flow can see or connect to?
I am having problems seeing some fields in my form in Flow.
When I try to match a field in the form to the flow there are no fields listed in the Dynamic Content box.
There are a total of 67 fields that are in the form but I can only match 49 fields.
Please, can I put an open-ended question in a Microsoft Form or are only multiple choice type questions allowed?
I have a question regarding the limit of 200 surveys in MS Forms. I wanted to ask the following:
1. What happens when the 200 limit has been met in MS Forms? Is the oldest survey deleted when a new one is created or you simply cannot create another one?
2. Does the 200 limit refer to the number of surveys created? Stored in one account? Or is this a limit on surveys which are all open (active) at the same time?
3. Is there any restriction on number of responses to the survey? Does it impact the 200 limit in any way?
Kris Kingsley commented
This is still a problem. As mentioned the Likert question format 'statements' (i.e. rows) each count as 1 question - so a Likert question with 4 rows counts as 5 questions towards your 100 question limit. I have tried to convert a survey from another software into MS Forms, and because of the limited question formats what was 18 questions on our other software was 37 questions on Forms!
E.g. no comments can be attached to the question (you want to know what respondents think at the time of that specific question - they'll have forgotten by the end of the form!), only 1 field for text answers so no 'multiple text boxes' option, if you need to put in any instructions as text this is effectively a 'question' - so what was an easy survey in another software becomes a real problem in MS Forms.
Antidio Dantas commented
I tried to create a Lykert type form and discovered that it has a limitation of 100 instructions (questions + instructions). My opinion is that is a low limit. The form that I was trying to create had 37 questions with 3 instructions each. It wasn´t possible to create it. It would be very interesting if the Microsoft raised this limit. My users were quite unhappy with this scenario
Yes the limit seems to be 100 questions but with likert it counts the statements as questions and in my case I ended up with 13 questions but because of the statements I cannot proceed
Krishna Andhe commented
100 Questions is limitations in Microsoft Forms
Liz Anderson commented
This limit seems to be affected by what kinds of questions you have. A test of Forms revealed that I could only have 20 questions with likert scales that had 4 items each. This is very disappointing since we currently have Constant Contact and could use that for surveys but much prefer the ease of use with Forms, and the ability to see results in graphs and charts. Please remove these limits!