Situation:
In an Office 365 tenant are some users, who are ill, in parental leave, in maternity leave, sabbatical or in another period of a break.
In these situations we have to delete and migrate the Users. The delete option has only 30 days. So for a longer time and you don`t want to pay the full charge for a unused account, you have to delete the account and migrate the data from Exchange Online, SharePoint Online, OneDrive f Business, Teams, Groups and all of these modern tools and services.
The issue is you can´t migrate the User with all of the rights and connections with sharing rights and all of this. After the migration into Azure Storage for example you have to create a new user with an new ID and migrate all of the data back without the rights and you have to check all spaces, because in some tools you can keep Users data, also the User is deleted.
Issue: full costs for an suspend/archive User or migration and storage costs
Solution:
We need an licensing and technical option or mode to put the user into. a) archive (very long) b) new suspend mode (shorter period like 6 month)
Elements of the user:
1. The user can´t log in the tenant and the user or the admin can´t use the account anymore in this suspend or archive mode.
2.
a) All files and sharing rights are available for other users into the same tenant and external users
b) All files and sharing rights are in suspend and don´t work.
3. costs: 30% of a normal account (example: E3 = 260€ per year and E3 archive/suspend costs = 78€ (30%) // via EA agreement