Disable the new AutoSave by default, as it can lead to a loss of data
The new AutoSave can potentially lead to a loss of data. If you open any Word, PowerPoint, etc. doc, there is an "AutoSave" that is automatically on, on the upper left. If you're changing some stuff around and don't want to save, it still saves it. Or if you delete some things and then save as copy, your original is gone, because AutoSave was on. This is a horrible feature and should be disabled by default.
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We see two patterns in this feedback thread and are addressing them now. The first pattern is that users want AutoSave OFF. The second pattern is that the Template scenarios are problematic with AutoSave.
To address turning AutoSave OFF, we have implemented these capabilities:
1. To avoid accidental edits by others, the owner of a file can set it to Always Open Read-Only. This can be done by setting the file to open in Read-Only Recommended (File > Info > Protect Document/ Workbook/ Presentation > Always Open in Read-Only) or by Sharing the file without allowing others to edit (File > Share > People with the link can edit > Uncheck the “Allow Editing” box).
2. Users can turn AutoSave OFF for a file. While a document is open, clicking the AutoSave toggle turns AutoSave OFF for the current document for that user. The next time the same user opens the document, AutoSave will be OFF. If they open a different document, AutoSave will not be affected by their choice in the other document.
3. Users can set AutoSave to be OFF by default for all files opened in that specific application (Word, Excel, PowerPoint). Go into File > Options > Save (to set AutoSave settings)
These are described in more detail in this support article: https://support.office.com/en-us/article/what-it-administrators-should-know-about-autosave-88e0f80f-e5ea-441b-9c5a-259f08490ae7
To address the Template scenarios, we have released a new dialog reminding the user to “Save a Copy” prior to using an existing template if you want to save changes only in the new document. This is in the Production and Semi-Annual channel today.
If you have any questions or additional feedback on these features – please email us directly at: OfficeAutoSave@Microsoft.com
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Hi Autosave Team,
Problem: Due to OneDrive is backing up all files for offline file, all files is now autosave.
Solution Option: Only shared/collaborated files are autosaved.
Why in the world you would like to keep 25 versions of your autosaved file? That was in a short session.
Does it protect you? You will never know which is the right one to recover.
Do you really need a memory eater feature to prevent errors from stupid people? They will find out a way to break this new thing.
And you will make unnoticed changes
This is such a dangerous default "feature"! There are so many pre-emptive actions to be taken to deal with the risks. Funny how Microsoft has a whole article about this, reminiscent of a KBA detailing the workarounds for a bug. It is an unacceptable solution to have to train users to avoid inadvertent consequences of a feature. It is also not a viable option to update all documents in a library to always open read-only, resulting in the annoying prompt when you open the file.
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E. Altmann commented
Maybe the behavior of autosave and versioning should be improved:
office applications and sharepoint should differentiate between implicit auto-save versions and intentional user-defined versions.
There should be the possibility to let the user control the versioning (at least as an optional setting):
1. even with auto-save turned on, the save button shall work as a user-control for versioning, i.e. when the user operates the save-button, he should be asked whether to (1a) create a new version in addition to the auto-save versions saved since last agreed version, or to (1b) create a new version but delete the intermediate auto-save versions, or to (1c) just overwrite the last agreed version (deleting all intermediate auto-save versions).
2. when the user exits editing (either by closing the file/app or by changing from edit mode to read-only mode, he should be asked whether to (2a) keep all auto-save versions, or (2b) keep just the latest status (and delete intermediate auto-save versions), or to (2c) overwrite the previous agreed version (deleting intermediate auto-saves), or to (2d) ignore/delete all changes and revert to last agreed (user-defined) version from before the edit phase.
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I love this feature. Do not make AutoSafe off by default, On is the way to go. Users should be educated and learn how to use the integration with SharePoint.It will not lead to data loss, as SharePoint makes a new version in the background. Users fiddling in a document should be told to learn to manually turn it off or save a copy.
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Docs should automatically open in read-only mode to protect against unintentional and, more importantly, unknown edits, i.e. where the user had no idea they changed something. When the user tries to make a edit, a prompt appears confirming they're making edits, then autosave turns on.
There's automatic versioning with autosaves, so I don't see an issue with it being turned on if the user is wanting to make edits.
I just posted this request in SharePoint UserVoice: https://sharepoint.uservoice.com/forums/329214-sites-and-collaboration/suggestions/40293076-open-all-library-documents-in-read-only-mode-by-de.
I have clients that have had their work in document removed or changed because of the autosave behavior. Autosave is needed to ensure their work is saved automatically to avoid the loss of their work. However, using SharePoint with autosave on by default, the issue my clients are facing is they have colleagues who just need to read a document but are inadvertently making changes because the documents are not being opened in read-only (with an option to enable editing).
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It should be disabled by default. Why you force us to do this mantra INFO-PROTECT and so EACH TIME YOU SHARE DOC.