Disable the new AutoSave by default, as it can lead to a loss of data
The new AutoSave can potentially lead to a loss of data. If you open any Word, PowerPoint, etc. doc, there is an "AutoSave" that is automatically on, on the upper left. If you're changing some stuff around and don't want to save, it still saves it. Or if you delete some things and then save as copy, your original is gone, because AutoSave was on. This is a horrible feature and should be disabled by default.
Version 1705 (Build 8117.1000 Click-to-Run)
Office Insider Fast
Charlie Chen
shared this idea
We see two patterns in this feedback thread and are addressing them now. The first pattern is that users want AutoSave OFF. The second pattern is that the Template scenarios are problematic with AutoSave.
To address turning AutoSave OFF, we have implemented these capabilities:
1. To avoid accidental edits by others, the owner of a file can set it to Always Open Read-Only. This can be done by setting the file to open in Read-Only Recommended (File > Info > Protect Document/ Workbook/ Presentation > Always Open in Read-Only) or by Sharing the file without allowing others to edit (File > Share > People with the link can edit > Uncheck the “Allow Editing” box).
2. Users can turn AutoSave OFF for a file. While a document is open, clicking the AutoSave toggle turns AutoSave OFF for the current document for that user. The next time the same user opens the document, AutoSave will be OFF. If they open a different document, AutoSave will not be affected by their choice in the other document.
3. Users can set AutoSave to be OFF by default for all files opened in that specific application (Word, Excel, PowerPoint). Go into File > Options > Save (to set AutoSave settings)
These are described in more detail in this support article: https://support.office.com/en-us/article/what-it-administrators-should-know-about-autosave-88e0f80f-e5ea-441b-9c5a-259f08490ae7
To address the Template scenarios, we have released a new dialog reminding the user to “Save a Copy” prior to using an existing template if you want to save changes only in the new document. This is in the Production and Semi-Annual channel today.
If you have any questions or additional feedback on these features – please email us directly at: OfficeAutoSave@Microsoft.com
517 comments
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LT
commented
In short, Office 365 Word, Excell should default to "Autosave OFF" when creating a new document.
Changing the default application behavior for such a common case from Office 2016 should not be done.
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LT
commented
To anyone looking here "Dark Pattern" is where a software company tricks users into picking the choice the software company wants.
For example, a "Do you want to opt into collecting your private data? YES/NO" can be hidden inside a much larger list of terms and conditions with a "Accept terms and conditions?" prompt.
Enabling autosave by default in Word is an example because autosave of a cloud hosted Word document will add a small network bandwidth cost as well as a data storage cost for that file every time it is saved in the cloud.
Spread out over a 10,000 employee company, those tiny costs add up to thousands (tens?) of dollars every year in additional costs to the company.
The vendor (software company) has no interest in limiting the number of interactions with the cloud, more interactions means harder for the customer to move to another cloud vendor.
Simple suggestion: Change the default email signature for 10,000 users to save a few bytes of data with each email and the company saves larges amounts of money in cloud costs.
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LT
commented
O365 should default to the SAME settings as Office 2016 to NOT auto save by default.
Shifting responsibility from Microsft (vendor) to users (customers) is not acceptable business practice.
With cloud or sharepoint hosted documents each auto save is a commit of a recorded version to permanent storage even if that autosaved version is a draft and incomplete.
Example:
- Corporate secretary writes boardroom meeting minutes with the phrase "The corporation should not sell product X due to harmful chemical Z in it" which is autosaved
- Corporate secretary corrects the draft statement to be the opposite "The corporation should sell product X because it does not contain harmful chemical Z in it.Both document versions are discoverable in a legal court case and could damage the company by misleading that corporate president knew that the product had harmful chemical Z in it yet kept selling the product.
Please do not give a "use workflow product Z to vet and approve documents" sales pitch as Microsoft word 2016 by default was good enough (autosave not enabled by default).
Software products should work the way people do and not force or underhandedly trick users into working a different way.
Dark patterns such as defaulting to features which eat an increasing amount of cloud bandwidth and increase costs to paying customers is shameful.
Microsoft products should default to less resource usage, less cloud usage, do not collect user data, do not track user data, do not send user data to Micorosft or third parties. By DEFAULT and not death by a thousand cuts "it's easy to disable that one" one by one for the thousands of settings.
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Anonymous
commented
I like the autosave function
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Fed up user
commented
Autosave and one drive do not work correctly at all. Edits are not saved and whole days of work can be lost because although autosave is on and one drive shows it's synced if you open from another computer it will still be a version from hours/days ago. You can not trust one drive and powerpoint at all.
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Anonymous
commented
Hi Autosave Team,
Problem: Due to OneDrive is backing up all files for offline file, all files is now autosave.
Solution Option: Only shared/collaborated files are autosaved. -
Anonymous
commented
Why in the world you would like to keep 25 versions of your autosaved file? That was in a short session.
Does it protect you? You will never know which is the right one to recover.
Do you really need a memory eater feature to prevent errors from stupid people? They will find out a way to break this new thing.
And you will make unnoticed changes
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Daniel
commented
This is such a dangerous default "feature"! There are so many pre-emptive actions to be taken to deal with the risks. Funny how Microsoft has a whole article about this, reminiscent of a KBA detailing the workarounds for a bug. It is an unacceptable solution to have to train users to avoid inadvertent consequences of a feature. It is also not a viable option to update all documents in a library to always open read-only, resulting in the annoying prompt when you open the file.