Add email attachments from sharepoint team sites
Users would like to be able to attach documents in their email that are stored on team sites.
Technically, yes - using the OD sync client and electing to sync your Team's Documents (from SharePoint) will allow you to attach copies of your Team's documents to emails.
However, if you want to attach links, it's not as straight forward.
If you don't have recent activity in the target Team's Documents, the folder(s) will not show up under Browse Web Locations. Instead, you'll need to use your OD source and click on your locally sync'd Team's files in the File Explorer. This will work but will only give you the option to attach copies (no attach link option). So, you lose some of the main benefits of sync (version control, sharing files too large for email, etc.)
If you want the link option, the only workaround I can find is to go create activity in the target Team to get it to show up in Outlook > Attach File > Browse Web Locations. This is fine for one-offs but pretty tedious if you rely on this functionality a lot.
Of course, you can always go directly to the Team's Documents in SP and elect to share (to get the share link) and paste it in your email. But that too become tedious if you have to do this a lot.
A much better option would be for Browse Web Locations to include a MORE... button that lets you actually ...browse web locations... rather than get stuck with a smattering of your most recent folders. It should prioritize your recent first, followed by your sync'd locations, then let you start working your various, un-sync'd SharePoint locations in a Delve-like way. Still tedious but arguably much less so than jumping into a separate work-stream to go do stuff, then back to your email to complete it.
Here's another UV I posted asking for this ability:
Joann White commented
The Web Locations under Attach Files gives you an option to get to Sites but only recently accessed folders. Please provide the option to get to ALL Sites and browse their folder structure - not just those that were recently accessed.
Michel ten Hove commented
This should be standard in Outlook on the web! It's not!
I can't believe this is actually something that we need to vote for...someone from Microsoft, please explain why this isn't core to the functionality of Outlook? Sync my shared libraries to my hard drive? Then what?? Attach a copy? Completely defeats the purpose of shared storage.
Magnus Jansson commented
This is a spot where Microsoft rally missed the target. It is impossible to attach files and save files in a simple way in Office 365 when using SharePoint as a document library. I have some customers with special needs and they are now talking about abandoning SharePoint because of the limitations in attaching and saving files. My customer are using shared mailboxes, they are hitting the limit with 500 folders in the mailbox so they cannot sync the mail locally. The only way is to use outlook webaccess. In webacces it is not possible to save and attach a file from a sharepoint library in a easy way. Just presenting a list of followed sites in the same way as you present the Groups would have solved it. But you need to show it from a shared mailbox
Mario P. commented
Contact support to help you set this up.
Please go to: https://portal.office.com/admin/default.aspx#Support
just beware of its limitations: